Programme Assistant for CI
JOB DETAIL
OVERVIEW
Parent Sector : Communication and Information Sector (CI)
Duty Station: Cairo
Job Family: Communication and Information
Type of contract : Service Contract
Level : SB 2 – G4
Duration of contract : 6 Months with possibility of extension based on performance and availability of fund
Recruitment open to : Internal and external candidates
Application Deadline (Midnight Paris Time) : 27.06.2023
UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
OVERVIEW OF THE FUNCTIONS OF THE POST
Under the overall authority of the Director and the direct supervision of the Advisor for Communication and Information, the incumbent of the post will support implementation of programme and project activities with the following activities:
Long Description
- Provide assistance in preparing, planning, implementing and following-up on national activities, workshops, and trainings by initiating a variety of contractual documents including preparing draft contracts’ terms of references and purchase requisitions in accordance with instructions and using UNESCO’s automated financial management systems.
- Assist in programme/project’s administration including estimating costs and preparing detailed budgets and contracts for projects’partners and contractors.
- Track, retrieve, research files, reports, other records and past practices. Ensure regular contacts with partners and contractors’ including from the Government, NGO, International Organization, private sector and civil society to implement the activities.
Long Description
- Prepare draft minutes, activity reports and monitor follow-up activities and contractors’ deliveries and reporting, assist in verifying conformity of deliverables and prepare payment requests, follow-up financial settlement of all expenses
- Provide a full range of routine services in accordance with UNESCO standard office procedures including maintaining/updating projects’ documentation and records, research, and track background information and documentation, handling in-coming and out-going correspondences, drafting letters and reports.
Long Description
- Assist in the compilation, consolidation, translation and preparation of activity descriptions, reports, papers, concept notes, invitations, and other materials, by conducting research and providing initial drafts and language editing.
- Assist in the Develop concepts and seek funding opportunities within donor’s frameworks for CI and intersectoral proposals
- Assist with communication and information management activities, including drafting press release, website and social media items.
COMPETENCIES (Core / Managerial)
–
REQUIRED QUALIFICATIONS
Education: Completed secondary, technical and/or vocational education
Work Experience: A minimum of 3 years of relevant professional experience in project management assistance and/or administrative tasks or related area
Skills/Competencies
- Good organizational, coordination and interpersonal skills. Solid written and oral communication skills, including an ability to prepare and present information concisely.
- Flexibility to adjust work schedules and priorities to provide quality and timely support and services; capacity to work effectively under pressure.
- Discretion, good sense of judgement and capacity to deal efficiently and tactfully with people of different cultural backgrounds
- Ability to work in a team and to maintain effective working relationships in a multicultural environment.
DESIRABLE QUALIFICATIONS
Education
Post-secondary courses/certificates/degrees in administration and/or project management.
Work Experience
Work experience in the UN System or International Organization.
APPLICATION PROCESS
To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.
The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview.
SELECTION AND RECRUITMENT PROCESS
Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.
The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview.
UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.
Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.
Footer
UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.
UNESCO does not charge a fee at any stage of the recruitment process.
