OBJECTIVES OF THE PROGRAMME

The Global Tuberculosis Programme (GTB) leads and guides the global effort to end the TB epidemic through universal access to people-centred prevention and care, multisectoral action and innovation. GTB specifically: 1) provides global leadership to end TB through strategy development, political and multisectoral engagement, strengthening review and accountability, advocacy, and partnerships, including with civil society; 2) shapes the TB research and innovation agenda and stimulates the generation, translation and dissemination of knowledge; 3) develops policy options, norms and standards for TB prevention and care and facilitates their implementation; 4) provides specialized technical support for Member States and partners, working with WHO regional and country offices to catalyse change and build sustainable capacity; and 5) monitors, evaluates and reports on the status of the TB epidemic and progress in financing and implementation of the End TB Strategy at global, regional and country levels.
DESCRIPTION OF DUTIES

Within the delegated authority, the incumbent is assigned all or part of the following responsibilities:

1. Provide support and input to the supervisor(s) on planning, resource allocation and human resources management across the full range of programmatic and project work of the Department.

2. Provide support and input to the supervisor(s) on departmental grant management such as monitoring expenditures, and support towards management of grant reporting.

3. Brief departmental staff at all levels on budget, financial, administrative, HR – and other procedures and practices and monitor the correct use of the WHO Financial Rules and Regulations by staff in their implementation of funds.

4. Provide administrative support to the operational planning and development of projects and work plans and assist the supervisor(s) and/or Unit(s) & Team(s) through the provision of targeted, seamless programmatic, financial and administrative support work along the life-circle of the project(s).

5. Verify obligating documents, cross-checking relevant information available from WHO’s BMS or other on-line systems, ensuring the availability of funds, updating files, and transferring funds as instructed or as delegated; clearance of obligating documents, checking them for completeness, and following-up on missing elements, liquidating obligations and undertaking reconciliation as required.

6. Verify expenditures to comply with work plans, financial rules and regulations and award agreements. Follow up actions on financial and budgetary matters, acting as admin approver within delegated authority, and contribute to the mid-term reviews and the end of year/biennium closure of accounts exercise for the Department.

6. Screen and review various contractual materials, issuing project task (PTAEO) numbers, earmarking funds, and verifying and clearing payment requests; prepare appropriate draft contracts for individuals or service providers such as APW’s, and other contract modalities.

7. Monitor the staffing level of the Department, keeping track of all contract extensions and renewals, checking and ensuring that funds are available for the proposed contract and ensure that the renewal of contracts for staff are carried out in a timely fashion, maintaining and updating the Departmental HR plan accordingly.

8. Prepare routine and ad-hoc financial reports using WHO’s BMS and other related sources of information to assist the supervisor(s) in taking appropriate decisions and to ensure that funds are utilized optimally.

9. Monitor, and follow-up on programme implementation-levels, drawing the attention of the supervisor(s) to problems, inconsistencies delays and other anomalies detected.

10. Coordinate and follow-up on the Department`s HR-administrative issues, ranging inter-alia from providing HR-related information on rules and procedures to the supervisor(s) as well as to staff of the Department; ensure proper management of the HR Plan/HR Action Plan within the workplan; follow-up on actions required on contract issues for staff and non-staff, on-boarding, briefing of new staff; and follow-ups on performance evaluation reports/PMDS issues.

11. Coordinate and manage the smooth running of the administrative functions in the Department, including maintaining an up-to-date status of the office space and acting as the office space focal point for the Department.

12.Check, obligate and clear purchase requests for services and equipment, working in close collaboration with relevant colleagues to ensure that ordered services are appropriate.

13. Draft routine and non-routine correspondence on own initiative or on the basis of instructions; finalize correspondence/reports for signature; analyze incoming correspondence and requests, researching, obtaining and attaching background information where required, or redirecting them as appropriate, drawing the attention of the supervisor or other senior staff concerned; drawing Director’s attention to urgent items and deadlines.

14. Take minutes in the Departmental group meeting involving Programme Management and Administration.

15. Oversee the organization of large-scale, high-level, international meetings relating to the work of the Department and coordinating logistics for off-site meetings.

16. Supervise support staff in the Director’s Office when required.

17. Perform other related duties as required or instructed, including providing support to other areas of work as assigned.
REQUIRED QUALIFICATIONS

Education

Essential:
Completion of secondary school education.

Desirable:
Technical training courses in office and/or management related areas.
Experience

Essential:
At least 8 years of relevant experience.

Desirable:
Relevant experience in WHO or another UN agency an asset.
Experience in Oracle-based or other ERP systems an asset.

Skills

1. The incumbent takes self-initiative to maintain and update proficiency in the use of modern office technology through in-house courses, on-the-job training or self-training.
2. He/she keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in the department, the division and WHO, to be able to brief others and explain procedures.

WHO Competencies

1. Teamwork
2. Respecting and promoting individual and cultural differences
3. Communication
4. Moving forward in a changing environment
5. Producing results

Use of Language Skills

Essential:
Expert knowledge of English.
Intermediate knowledge of French.

The above language requirements are interchangeable.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at CHF 84,962 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO’s operations please visit: http://www.who.int.

• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion)are strongly encouraged to apply for WHO jobs.

• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to [email protected]

• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

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