Programme Assistant (IBM)
JOB DETAIL
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Under the overall supervision of the Chief of Mission, and under the direct supervision of the Programme officer, the successful candidate will be specifically responsible to assist with and contribute to the day-to-day administration, coordination and implementation of activities of Migration Management (MMU) and Border Pass project, while also supporting other programmatic units.
The successful candidate will be primarily tasked with supporting the implementation of IOM activities on Migration Management unit (MMU) and Border Pass Project. The Border Pass project focuses on facilitating safe cross-border mobility of small-scale traders, border communities along the North-South, Nacala, and Beira Corridors in Southern Africa. It is a joint initiative between Malawi and Mozambique. Secondly, the candidate will support implementation of activities related to Migrants’ protection and other Migration Management initiatives such as GCM, Migration and Development, AVRR, others.
1. Perform administrative, logistical, and coordination activities to support the implementation and coordination of all IOM Border Pass Project, Migration Management related activities.
2. Assist in the smooth implementation of all IOM activities of the Border Pass project, Migration Management and related projects, by supporting the preparation and adaption of workplans, in coordination with Programme Officer.
3. Assist in response to Migrants protection needs of stranded migrants, VoT, and in supporting the government Counter trafficking initiatives.
4. Facilitate the return of vulnerable migrants to countries of origin and complete/maintain necessary documentation.
5. Assist in tracking, coordinating and reporting project expenditure in line with reporting requirements in line with IOM internal reporting guidelines,
6. Support the coordination of the hosting of workshops, seminars and conferences in line with the project workplan.
7. Assist in drafting of programmatic presentations, talking points, briefing papers, speeches and press briefing notes as well as promoting donor visibility,
8. Undertake duty travel, as required to ensure the smooth implementation of projects within the relevant portfolio.
9. Perform such other duties as may be assigned.
- University degree or its equivalent in Political or Social Sciences, Business Administration, Migration Studies, International Relations, Law or a related field from an accredited academic institution with at least three years of relevant professional experience, or
- School diploma with five years of relevant experience.
- Operational and field experience in migration management issues, including government and donor liaison.
- Demonstrated knowledge of government processes, including engagement with technical partners.
- Demonstrated good level of expertise in the thematic areas relevant to the project – specifically IBG, Migrant assistance, labour migration, migration policy.
- Knowledge of project cycle.
- Excellent writing and communication skills and the ability to maintain effective working relationships with government authorities, national and international organizations, and other project partners.
- Fluency in English is required.
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
- This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
- Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
- IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
- IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
- IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
