Programme Assistant (Migration and Border Governance)
JOB DETAIL
Under the overall supervision of the Chief of Mission and the direct supervision of the National Programme Officer, the Programme Assistant (MBG) will be responsible for assisting in the implementation of MBG projects, in particular, in migration and border management.
1. Work in close cooperation with the National Programme Officer to assist in the implementation of migration and border management projects. Contribute to introducing the international best practices to the Programme’s beneficiaries.
2. Carry out implementation of migration and border management projects activities in part of procurement through supporting projects’ procurement needs assessment, gathering beneficiary requests, coordinating projects’ requests with the Mission’s Supply Chain Unit, and organizing donation to the beneficiary.
3. Assist the National Programme Officer in following up on the work of border and migration management projects’ consultants.
4. Organize project events in Ukraine, including trainings, workshops, assessment visits, press conferences, etc.
5. Cultivate and maintain contacts with Ukrainian government partners, especially those with a border and migration management remit, through in-person meetings, electronic communications, and official correspondence.
6. Assist in reporting on ad hoc, monthly, quarterly, yearly and end-of-project bases. Contribute to MBG Programme monitoring and evaluation activities.
7. Provide Ukrainian-English, and English-Ukrainian interpretation and translation when necessary.
8. Compose relevant official and unofficial correspondence in Ukrainian and English.
9. Perform such other duties as may be assigned.
Required Qualifications and Experience
EDUCATION
• High school certificate with at least five years of relevant work experience
OR
• Master’s degree preferably in Business Administration, Management, Law, Social Science or a related field from an accredited academic institution with three years of relevant professional experience.
EXPERIENCE
• Experience in project management support in private sector, NGO or international organization;
• Experience in writing project reports;
• Experience in working with state civil service / law enforcement agencies is an asset.
SKILLS
· Proficiency in computer applications (MS Word, PowerPoint, Excel, Outlook etc).
· Ability to work quickly and accurately and pay attention to detail.
· Ability to meet deadlines and work under pressure.
· Ability to present clear and concise information and good communication skills.
· Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds
SECTION 5
Languages
REQUIRED
For all applicants, fluency in English and Ukrainian is required (oral and written).
DESIRABLE
N/A
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
- This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
- This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
- Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
- IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
- IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
