The position is located at the UNODC Programme Office in Mozambique (POMOZ), Regional Office for Southern Africa (ROSAF) with duty station in Maputo, Mozambique.

Working together in a team with other project support staff, the incumbent will be responsible for providing operational, organizational, logistical and administrative support to the terrorism prevention project. This will involve planning and executing various operational, logistical and administrative requirements for the project activities; organizing travel of project personnel, experts and meeting participants; preparing cost estimates and maintaining expenditure estimates; producing and disseminating documents in a timely manner; supporting on-site conduct of activities; preparing and providing general secretarial support, etc. As required, s/he will also provide support for the procurement, budgetary and financial management for the project.

The incumbent will work under the overall supervision of the UNODC Head of Office for Mozambique and the substantive guidance of the Chief of Implementation Support Section (ISS) II of the Terrorism Prevention Branch (TPB), Division for Treaty Affairs (DTA)at Headquarters in Vienna, Austria.

• Coordinate administrative, operational, organizational and logistical support for the implementation of project activities, including organizing meetings, seminars, conferences and training workshops; procuring accommodation and training venues; processing staff and participants’ travel; etc.
• Coordinate and support programme procurement initiatives, according to UN rules and procurement• policies, including low value acquisitions and high value procurements.
• Provide support for preparation and regular updating of programme related work, procurement and travel plans in prescribed formats.
• Provide administrative support for processing consultancy contracts.
• In accordance with UN rules, procedures and standards, maintain programme operational, financial and administrative records for monitoring and reporting, auditing and internal control purposes.
• Liaise with national stakeholders and colleagues in POMOZ, ROSAF, UNDP and UNODC/UNOV to coordinate the implementation of project activities.
• Advise and make arrangements for clearance of shipment/goods through customs, receipt of office and project supplies, equipment and household effects.
• Provide advice and assist staff members and their dependants by processing requests for visas, identity cards, driving licenses and other necessary personnel-related documents in accordance with the requirements of the United Nations and the country of the duty station location.
• Assist with the preparation of correspondence, reports and documents as requested; organize both incoming and outgoing programme correspondence; attend meetings and prepare minutes of meetings.
• Prepare cost estimates and maintain expenditure estimates and overviews of project activities.
• Assist in ensuring accurate and complete accounting and reporting of project expenditures.
• Perform relevant UMOJA functions.
• Perform other duties as required.

Accountability: Takes ownership of responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost, and quality standards; operates in compliance with organizational regulations and rules; takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Planning & Organizing: Sound organizational skills and time management skills; ability to multi-task and prioritize own work; to work independently or with minimum supervision; and to deliver assignments in a timely manner. Knowledge on how to develop clear goals that are consistent with agreed strategies; foresees risks and allows for contingencies when planning; monitors and adjusts plans and projects as necessary; uses time efficiently.