Background and Organizational Context

The UN Human Rights Office (Office of the UN High Commissioner for Human Rights – OHCHR) represents the world’s commitment to universal ideals of human dignity. It has a unique mandate from the international community to promote and protect all human rights.

The OHCHR field presence in Moldova, led by the Human Rights Adviser, assists the UN RC Office, UN Country Team in Moldova (UNCT), Government and civil society in strengthening human rights and human rights-based approaches, working closely with the UN Country Team on capacity building and mainstreaming human rights in their work, as well as providing support in engagement with national actors on human rights, including advising national authorities upon request. Thematic priorities for work are: Strengthening rule of law and accountability for human rights violations; Enhancing equality and countering discrimination Integrating human rights in sustainable development; Enhancing civic space and people’s participation.

Position Purpose

Starting from June 2023, OHCHR will begin a protection monitoring project aiming at improving the protective environment and equal access to services for refugees with specific needs and the most vulnerable host community members in Moldova including the Transnistrian region. With the overall aim to ensure effective Programme implementation, OHCHR will hire a Programme Associate.

The Programme Associate will report to the Finance and Administrative Associate, and ensures a smooth running of the project, assisting in the implementation of day-to-day activities, as needed, in the framework of the relevant OHCHR Annual Work Plan. The incumbent is expected to exercise full compliance with all relevant programming, financial, procurement and administrative rules, regulations, policies and strategies applying.

The Programme Associate applies and promotes the principles of results-based management (RBM), as well as a client-oriented approach consistent with UNDP and OHCHR rules and regulations.

Key Duties and Accountabilities

1. Administrative Management

• Assist in the smooth and efficient implementation of program activities, as requested;
• Provides logistical support to the organization of meetings, events, external translation and other related activities;
• Assist the OHCHR Finance and Administrative Associate and other key OHCHR staff in all administrative-related matters, such as logistics support to different events organized by the program, drafting of the minutes for these events and, coordination of field visits and international missions to the program;
• Maintain records on all project personnel/national consultants and their respective status (contracts, -ToRs, time and attendance, if appropriate etc.) in accordance with policies and procedures in force;
• Prepare and issue contracts related to the program;
• Make pertinent logistical arrangements for the prompt and effective implementation of program activities;
• Handle the preparation of all program-related documents;
• Maintain the program’s database, including registry and maintenance of program files and records;
• Maintain office equipment and manage office stationary supplies;
• Provide general efficient receptionist and information services;
• Draft and translate correspondence, when needed;
• Compile, copy and distribute all program reports.

2. Financial Management

• Prepare requests in advance of funds and/or direct payments;
• Monitor budget expenditures and maintain a proper record of budget and spending;
• Prepare proposals for budget revisions;
• Prepare and submit expenditure and budget status reports;
• Undertake other financial and administrative tasks on ad hoc basis;
• Arrange for procurement of equipment, supplies and services.

Education

• Secondary Education or equivalent is required.
• University Degree in economics, finance, accounting, law, human rights, public administration or another related field is desirable, but not a requirement.

Experience, Knowledge, and Skills

• At least six years of experience (with secondary education) or three years (with Bachelor degree) in administrative work, accounting/finance, economics, or other substantive area is required.
• Previous experience in an international organization, consulting company, or NGO is a very strong advantage.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of spreadsheet and database packages, experience in handling of web-based management systems.
• Fluency in both oral and written English, Russian and Romanian is a must.
• Working Knowledge of one or more additional languages relevant for Moldova, including Bulgarian, Gagauzian, Romani, Ukrainian is an asset.

Core Competencies

Cross-Functional & Technical competencies 

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

UNDP is committed to workforce diversity. Women, persons with disabilities, Roma and other ethnic or religious minorities, persons living with HIV, as well as refugees and other non-citizens legally entitled to work in the Republic of Moldova, are particularly encouraged to apply.

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