Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls, the empowerment of women, and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action, and peace and security. Placing women’s rights at the center of all its efforts, UN Women lead and coordinate United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action. It will provide strong and coherent leadership supporting Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.

In the context of the strong ongoing partnership between the UN and the Nigerian Government to deliver crucial humanitarian and recovery assistance to those impacted by conflict in the Northeast, UN Women Nigeria established a Sub-Office in Maiduguri in 2018 to manage and oversee the implementation of targeted programs in the three most affected states of Borno, Adamawa, and Yobe. In addition to this targeted programming, the Sub-office ensures that gender considerations are integrated into all aspects of humanitarian response in the Northeast. This includes providing technical support to partners on gender mainstreaming, conducting gender assessments to identify specific needs and vulnerabilities of women and girls, and advocating for the inclusion of women’s voices in decision-making processes. Furthermore, the Sub-Office works closely with local women’s organizations and networks to strengthen their capacity to respond to the crisis and advocate for gender equality and women’s rights.

UN Women is looking to hire a Programme Associate to assist in the implementation of the “Empowerment of Women and Girls with Disability towards full effective participation and Gender Equality in Adamawa State” project, funded by the Nigerian Humanitarian Fund (NHF). The Programme Associate will also provide programmatic and operational support within the framework of UN Women’s humanitarian and disaster risk reduction programs in Nigeria.

The Programme Associate reports to the Programme Manager and Officer-in-Charge Maiduguri Sub-Office and works with and supports the members of the Sub-Office team and other programme teams in developing and implementing effective programmes consistent with UN Women rules and regulations. She/he contributes to the research, financial management, and programme implementation, including providing necessary operational, administrative, and programmatic support. The Programme Associate will also support activities of the wider CO operations and programme teams as required.

Duties and Responsibilities

Provide advanced support to programme implementation and management

• Provide advanced administrative support and inputs in the preparation of programme work plans, budgets, and proposals on programme implementation.
• Coordinate and liaise with local stakeholders, including government officials, community leaders, and partner organizations.
• Provide technical support on programme delivery and reporting of program-supported activities and finances to partners;
• Coordinate the collection of information for the audit of programmes/ projects and support the implementation of audit recommendations;
• Identify sources and gather and compile data and information for documents, guidelines, speeches, reports, and position papers.
• Provide significant support to indicators tracking on the different projects of the Country Office
• Provide valuable support on project implementation – monitoring and related finances (project deliveries) using results-based management tools (RMS, Quantum, etc.)

Provide administrative support to the financial management of the Programme Unit

• Support the creation of projects in Quantum, prepare budget revisions, revise project awards and status, and monitor utilized funds and the operational and financial project closure.
• Provide administrative support in monitoring and preparing the budget and the finances of programmes/projects and in preparing FACE forms.
• Perform delegated role in Quantum.
• prepare non-PO vouchers for development projects.
• Process payment for consultants
• Create requisitions in the Quantum system for development projects.

Provide logistical support to the Programme Unit

• Undertake all logistical, administrative, and financial arrangements for the organization for meetings, workshops, events, and missions.
• Make travel arrangements for the Programme Team, including travel requisitions and claims.
• Draft minutes in meetings, as delegated.
• Assemble briefing materials and prepare PowerPoint and other presentations in collaboration with the Programme team.
• Organize and coordinate filing of documents; maintain mailing lists.

Provide administrative support to resource mobilization.

• Organize, compile, and process documentation and information from donors and the programme team as inputs to various databases and documents.
• Support the overall resources mobilization strategy of the Country Office

Provide support in the Facilitation of knowledge-building and sharing

• Support Identifying and documenting best practices and lessons learned to guide project improvement and strategy planning.
• Support the development of knowledge management strategy, products, and methodologies on Gender Statistics.
• Support knowledge management efforts.

Key Performance Indicator

• Timely and accurate tracking of data for CO management and donor purposes;
• Timely and accurate support to events, workshops, and missions.
• Full compliance of administrative activities with UN Women rules, regulations, policies and procedures;
• Timely recording of overall programme unit finances;
• Timely and accurate tracking of data for programme management and donor purposes;
• Quality maintenance of internal systems;
• Quality background and presentation materials

Competencies

Core Values and Guiding Principles:

• Integrity:

Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions in line with the UN Code of Conduct.

• Professionalism:

Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work.

• Respect to Diversity:

Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff. Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Working in Teams
• Self-Management and Emotional intelligence
• Ethics and values

Functional Competencies:

• Strong knowledge of financial rules and regulations and accounting principles
• Strong knowledge and application of IT tools and understanding of management systems
• Good knowledge of programme management
• Strong financial and budgeting skills
• Ability to administer and execute administrative processes and transactions.
• Previous experience working in the North-East of Nigeria is an asset

Required Skills and Experience

Education and certification:

Bachelor’s degree in social sciences; Political Science (Economics Section); Business or Public Administration; development studies; International Relations and other related fields.

Experience:

• At least 5 years of relevant experience in administration and programme management support services.
• Excellent program management and communications skills, including drafting ability.
• Full knowledge of computer applications, advanced knowledge of database packages, and handling web-based management systems.

Language Requirements:

Fluency in English and Hausa languages is required.

Application

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from:

https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-P11-Personal-History-Form.doc. Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality, and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW, and UNIFEM), which focused exclusively on gender equality and women’s empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided based on qualifications, competence, integrity, and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)