Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women’s Women’s Economic Empowerment Unit focuses on approaches to provide comprehensive solutions for marginalized young women and women to return to education, upskill themselves and establish enterprises. Through its various projects/interventions in the areas of education, employment and entrepreneurship, including focus on climate and climate technologies, WEE offers women, their families, local communities with benefits tailored to their needs as learners and earners.

Under the direct supervision of the Programme Analyst, WEE (CORE), the Programme Associate will support in management of financial and administrative activities of the programme, coordinate with relevant team members including the operations team, implementing partner organisations and other stakeholders as necessary, to support successful implementation of Programmes.

Duties and Responsibilities

Provide administrative and logistical support to the formulation and management of Women’s Economic Empowerment programmes:

• Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements, including tracking the delivery of funds;
• Provide administrative support to executing agencies/responsible parties in routine delivery and reporting of programme supported activities and finances;
• Provide administrative support in auditing of relevant programmes/projects;
• Identify sources and gather and compile data and information for the preparation of documents and guidelines;
• Prepare documents for the audit of projects and support implementation of audit recommendations;
• Prepare database of the contracts issued for personnel, procuring goods and services, provide timely alert submission of deliverables and contract expiration & renewals;
• Follow-ups with vendors for timely submission of deliverables and invoices for settlement of payments.

Provide administrative support to financial management:

• Create projects in Quantum (UNW ERP), prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial closure of projects;
• Provide administrative support in monitoring and preparation of budgets and the finances of programmes/projects, and in the preparation of FACE forms.

Provide administrative support to the women’s economic empowerment programmes:

• Undertake relevant logistical, administrative, and financial arrangements for organization of meetings, workshops, events, and missions including minutes of meetings as needed;
• Organize and coordinate filing of documents and maintaining mailing lists;
• Prepare project information materials and briefing packets;
• Assemble briefing materials and prepare power-point and other presentations;
• Prepare TOR’s for various HR positions under the project;
• Prepare documents for RFP’s and RFI’s and coordinate with Operations Team;
• Provide support in conducting the due digilence for potential partner private sector entities;
• Liaise with Procurement and Human Resource Unit on issuance and renewal of contract and related formalities.

Provide administrative support to resource mobilization:

• Organize, compile, and process documentation and information from donors, and programme teams as inputs to various databases and documents.

Facilitation of knowledge building and knowledge sharing:

• Provide administrative support in collating and preparing quarterly and annual donor reports;
• Provide administrative support to Communication Assistant in preparation of Knowledge products under the project.

Any other task assigned by the Supervisor.

Key Performance Indicators:

• Timely and accurate administrative and logistical support to events, workshops, and missions;
• Full compliance of administrative activities with UN Women rules, regulations, policies and procedures;
• Timely and accurate tracking of data, especially financial, for India CO management and donor purposes;
• Quality maintenance of internal systems and files;
• Quality and timely support to programme team.

Competencies

Core Values

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies

• Knowledge of programme management;
• Ability to create, edit and present information in clear and presentable formats;
• Ability to manage data, documents, correspondence and reports information and workflow;
• Good financial and budgeting skills;
• Good IT skills.

Required Skills and Experience

Education:

• Minimum Secondary Education;
• University degree is an asset;
• Masters in administrations/finance related field is an advantage.

Experience:

• Minimum 6-7 years of progressive experience in administrative, financial and/or programme management/support.
• Experience of working in the UN System is preferred.
• Knowledge of Quantum, its uses, and applications, is an added advantage.
• Computer literacy and usage of multiple office software packages.

Language Requirements:

• Fluency in English and Hindi is required;
• Knowledge of the other UN official working language is an asset.

Application Information:

Interested applicants should apply to this announcement through UNDP jobs site: jobs.undp.org

• All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://asiapacific.unwomen.org/en/about-us/jobs
• Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment;
• UN Women will only be able to respond to those applications in which there is further interest.

Inclusion Statement:

• At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits employ, trains, compensates and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity, and organizational need.

• If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

• UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women’s empowerment.