Job Identification (Reference Number): 13108
Position Title: Programme Coordinator (Shelter and Settlements) (P)
Duty Station City: Farchana
Duty Station Country: Chad
Grade: P-3
Contract Type: Special Short Term Graded (Up to 9 months)
Recruiting Type: Professional
Vacancy Type: Special Vacancy Notice
Initial duration: 6 months
Closing date: 23 February 2025

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states: Antigua and Barbuda, Bahamas, Barbados, Comoros, Congo (the), Cook Islands, Federated States of Micronesia, Guinea-Bissau, Holy See, Iceland, Kiribati, Lao People’s Democratic Republic, Madagascar, Marshall Islands, Namibia, Nauru, Palau, Saint Kitts and Nevis, Saint Lucia, Samoa, Sao Tome and Principe, Solomon Islands, Suriname, Tonga, Tuvalu, Vanuatu

Second tier candidates include:
All external candidates, except candidates from non-represented member states of IOM.

Context

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Under the overall supervision of the Chief of Mission (CoM) and direct supervision of the Head of Sub Office/Senior Emergency Coordinator, the Programme Coordinator (Shelter and Settlements) will be responsible and accountable for the implementation and management of the portfolio of Shelter & Settlements (S&S) programme of IOM Country Office.

1. Develop and ensure the execution of the Shelter & Settlements strategy for IOM in the country, ensuring settlement’s approach is incorporated within emergency, transition and/or recovery programming.

2. Manage the overall implementation of the S&S programme to guarantee that scope, budget, time and quality are in accordance to the different projects specifications, donor requirements and IOM rules and regulations.

3. Ensure appropriate and timely resource mobilization for the successful implementation of the different projects in the S&S programme. Proactively identify programme development opportunities, new funding sources, new thematic areas of technical intervention and strategic partnerships that would promote the expansion of the IOM S&S portfolio. Liaise effectively with donors at local and regional level to advocate for adequate funding to sustain the S&S programme and prepare proposals for funding.

4. Lead the design process and oversee compliance of technical specifications for the implementation of the required S&S housing, infrastructure and services to guarantee quality of the output and alignment to international and national standards and donor requirements.

5. Ensure sound financial management of S&S projects to guarantee alignment with internal and donor requirements. Ensure that budget lines are respected and monitor burn rates for the effective use of the funds.

6. Manage and monitor technically and administratively the S&S team. Ensure that adequate and relevant capacity building are provided to the members of the team. Mentor, coach and manage the staff under supervision; support the performance evaluations and oversee and help to resolve team conflict.

7. In coordination with the Resources Management and Supply Chain units, oversee all S&S programme related procurement efforts for supplies and services, ensuring that the processes are transparent and in line with IOM and donor’s regulations. Provide the necessary resources to effectively monitor all contractual agreements with service providers and/or implementing parties.

8. Actively liaise with the Shelter Cluster, shelter agencies, government authorities/entities and any other relevant stakeholder to ensure that IOM S&S activities are coordinated to avoid duplication, violation of national regulations or contravention of operational agreements set by the humanitarian community at the country level. Ensure that any needed operational agreement or authorization from the local authorities is convened to guarantee project stability and good relations with the local government.

9. Coordinate internally within IOM units/programmes the implementation of activities and ensure that inter-sectoral activities/settlement approach are planned and coordinated with the respective units/programmes.

10. Ensure an effective and active communication with all the stakeholders. Make sure that the relevant and necessary information is transmitted downstream to all the members of the S&S team on a timely manner. Prepare project reports, situation reports, programme updates as necessary and/or as requested by the management and ensure that all the project data and information is archived and shared appropriately.

11. Ensure that the S&S programme is driven by a sound Monitoring, Evaluation and Learning framework that leads to continuous improvement and fine-tunning of systems and processes.

12. Ensure cross-cutting issues are integrated in the S&S programming such as Housing, Land and Property (HLP), Disaster Risk Reduction (DRR), Gender-Based Violence (GBV), Protection Against Sexual Exploitation and Abuse (PSEA), Accountability to Affected Populations (AAP), Environment and other cross cutting issues of relevance.

13. Perform such other duties as may be assigned.

Education

• Master’s degree in Civil Engineering, Architecture, or a related built environment field from an accredited academic institution with five years of relevant professional experience; or,
• University degree in the above fields with seven years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Professional experience in designing and managing multiple S&S projects of diverse nature (e.g. disaster, conflict, etc., displaced and non-displaced, settlement level interventions, in-kind and cash based support, etc.), and coordinating with partners and government counterparts;
• Prior experience in designing and implementing a shelter strategy, including host family situations, collective shelter and camp settings, in emergency while considering the transition to more sustainable solutions;
• Experience in technical shelter/housing or infrastructure design including development of bill of quantity (BoQ)s, tendering, technical specification, and construction monitoring;
• Experience in construction management of permanent structures such as houses, schools, hospitals in terms of workplan, as well as cost management/payment certificate, quality management/contractor supervision, working drawings/technical specifications, staffing and public safety at construction sites;
• Experience in application of participatory approaches to facilitate active participation of communities into the project cycle and into the construction process, including needs assessments;
• Experience in planning and implementing distributions (cash or in-kind);
• Advantageous:
• Familiarity of IOM procedures including Supply Chain, HR, etc.;
• Knowledge of standards related to WASH, environment, HLP, protection;
• Prior Experience in common pipelines; and,
• Experience in humanitarian coordination.

Skills

• Computer literate (word processors, spreadsheet, database, ETABS, Civil 3D, CAD (AutoCAD, ArchiCAD or similar engineering software), and statistical packages, etc.);
• Project formulation, planning, supervision and management skills;
• Advantageous: environmental planning, coordination in humanitarian settings; and,
• Capacity to work effectively with Donors, local authorities, stakeholders, beneficiaries, and the broader community to advance Country Office or regional objectives.

Languages

For this position, fluency in English and French is required (oral and written).

Working knowledge of a local language is an advantage.

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies