Gavi, the Vaccine Alliance is a public-private partnership committed to saving children’s lives and protecting people’s health by increasing equitable use of vaccines in lower-income countries. The Vaccine Alliance brings together implementing country and donor governments, the World Health Organisation, UNICEF, the World Bank, the vaccine industry, technical agencies, civil society, the Bill & Melinda Gates Foundation and other private sector partners. Gavi uses innovative finance mechanisms, including co-financing by recipient countries, to secure sustainable funding and adequate supply of quality vaccines. Since 2000, Gavi has contributed to the immunisation of more than 981 million children and the prevention of more than 16 million future deaths.

THE ROLE

Please note this is a temporary role, until 31st December 2025.

The Programme Manager (PM) will engage with country and other teams (including Vaccines, COVID-19 and Health Systems Strengthening) to provide TA related guidance while contributing to planning, analysis, and performance reviews. The PM will also be expected to provide grants and other management support across all envelopes managed by the Partners’ Engagement Framework (including Targeted Country Assistance-TCA, Strategic Focus Area-SFA and Foundational Support-FS) as well as operational support for COVID-19 Vaccine Delivery Support-CDS3 and HPV revitalisation.

Key functions and deliverables:
• Coordinate and support implementation of effective and efficient technical assistance plans for each selected countries supported by Gavi through the PEF TCA envelopes;
• Coordinate the allocation of PEF TCA funding to Gavi partners including planning, contracting and performance management;
• Support the ongoing engagement with core as well as other technical assistance partners;
• Support the roll out and implementation of performance monitoring mechanisms to track progress and performance of all partners involved in the PEF;
• Participate in and prepare documentation for internal and external monitoring and review meetings;
• Support institutionalisation of learning events and documentation of lessons and best practices in the implementation of PEF TCA, SFA and FS as well as TA allocation for partners.

End to end engagement for PEF TCA, CDS TA and other TA management for selected countries:
• Provide support on the planning, monitoring, contracting, and reporting for PEF TCA opportunities;
• Ensure that the core processes associated with PEF for allocated countries are well coordinated and implemented;
• Work with Country Programme Delivery (CPD) team to identity needs, gaps and bottlenecks for countries and coordinate effective support;
• Support CPD team to engage country-level partners on their role and responsibilities in providing the technical assistance;
• Support with CDS TA application review, implementation, and reporting.

Coordination of Gavi teams in the PEF process:
• Support in the coordination and definition of clear set of activities at the global and regional levels that requires partners engagement, to identify which partner(s) would strategically be the best positioned to provide the support, and to design the best process to engage these partners;
• Support in the review and roll out of up-to-date PEF TCA guidelines to ensure effective roll out of processes for countries;
• Support with coordination of global engagements with Core partners to ensure timely reflection and alignment on PEF TCA activities.

Performance monitoring review and reporting of PEF TCA, FS and SFA Performance:
• Support the development of partner performance monitoring metrics to review progress, challenges and mitigate risks;
• Work with Snr Manager to define relevant partner performance milestones;
• Support with preparations and documentation for ongoing review and reflection meetings with partners to reflect on progress and performance in coordination with CPD teams;
• Proactive identification, reporting and resolution/mitigation of issues and risks related to management and use of Gavi investments.

Partner Engagement:
• Work closely with Gavi Alliance partners to ensure regular and proactive sharing of information as well as reflection of what is working and what is not;
• Coordinate and participate in regular partner engagement meeting and retreats;
• Document lessons and facilitate reflection on utilization by partners;

Corporate tasks:
• Contribute to cross-secretariat initiatives and working groups;
• Support SCM with country updates for high-level Alliance governance and other bodies.

Note: The essential functions listed in this section are not exhaustive of the job responsibilities; other duties may be assigned consistently with the department needs.

• Minimum five years of relevant work experience;
• Experience in immunisation programmes or health systems a great asset;
• Experience working in/with developing countries on technical assistance a great asset
• Some grant, project- and/or programme-management experience required, including in situations of considerable complexity, challenging environments and political sensitivity;
• Experience in bilateral and multilateral aid environments an asset.

Strategic and proactive problem solver
• Ability to develop strategic, transformational approaches in line with Gavi strategy;
• Critical thinking, problem-solving and creative mindset;
• Proactive identification, reporting and resolution/mitigation of issues and risks;
• Excellent interpersonal skills, including ability to problem solve and manage conflict, often under time pressure;
• Experience using Excel for tracking and analysing data.

Decisive and flexible
• Flexible mindset & ability to adapt quickly, focusing on value creation;
• Applies a timely and pragmatic approach with critical lens to make judgments & effective decisions;
• Champion evidence-based and data-driven decision making;

Outwardly engaging and effective influencing
• Effective consultations with & influencing counterparts at all levels;
• Builds and maintains effective working relationships to influence and drive for impact;
• Ability to identify, engage and leverage existing and new partnerships;

Innovative
• Proactively explores opportunities to introduce new ideas & enhance solutions;
• Creates a path forward, takes informed risks and pushes ambitious and ‘out-of-the-box’ thinking.
• Portfolio manager
• Supports the various steps of the Gavi grant management process, including due diligence, steering, course-correction, etc.;
• Coordinates, works effectively with others, structures work to meet deadlines, including effective prioritisation;
• Know-how in project financial management;
• Ability to analyse and synthesise qualitative and/or quantitative information.

Effective communicator
• Delivers clear, concise and coherent messages – in both written and oral formats – adapted to intended audience.

Excellent interpersonal skills
• Models positive team behaviours that foster teamwork and trust, both internally and externally;
• Conflict management and resolution;
• Multi-cultural sensitivity;
• People management and leadership skills;
• Ability to work successfully in an international, multi-cultural, multi-partner environment, with significant travel.

• Written and spoken fluency in English essential.

• Advanced university degree in public health, health economics, development or social sciences, business administration (with experience in international development) or related field, or other relevant qualification.

• Gavi Secretariat;
• Developing country governments;
• Gavi’s Alliance partners;
• UN;
• Multilateral & bilateral donor agencies.

If you wish to apply, please provide a cover letter and resume through our Careers webpage and apply by clicking on “Programme Manager, Programme Support Team – (temporary position)”. Deadline for applications is 18 August 2023.

Become part of our community and join us on Facebook and Twitter for updates about our mission to save children’s lives! You can also follow our hashtag #vaccineswork

In support of Gavi’s commitment to diversity, equality and inclusion, we hire globally and welcome applications regardless of age, disability, ethnicity, national origin, family status, sex, gender identity or expression, physical characteristics, race, religion, spirituality or sexual orientation. Gavi has zero tolerance towards sexual harassment, sexual exploitation and abuse as well as any form of discrimination or harassment. Everyone at Gavi is expected to conduct themselves with integrity and respect towards each other. Gavi is committed to creating a work environment that is safe and professional, therefore all selected candidates will undergo rigorous reference checks. Read more here.

Gavi brings together the public and private sectors to save lives and protect people’s health by increasing equitable and sustainable use of vaccines against 18 infectious diseases. You will be joining an organisation at the centre of the international COVID-19 response, at the most critical time in global health in a lifetime. You will work in a culturally diverse environment with over 70 nationalities. You will collaborate with partners such as WHO, UNICEF, the Bill & Melinda Gates Foundation, the World Bank – and from business, civil society and government. And you will work in the first global health organisation to receive equal gender salary certification. Your unique experience, skills and talents can help us achieve our vision of leaving no one behind without the life-saving power of vaccines.