• Function title: Programme & Stakeholder Management Support
• Reference: NOC-NM-2024-FGIII/802
• Location: Brussels
• The selected candidate must reside either at this location or within a reasonable proximity that allows for the satisfactory execution of their duties – Information about living in Brussels
• Nature of the competition: Internal and external competition
• Applicable regulations: Conditions of Employment of Contract Staff at EUROCONTROL
• Function group: Function group III
• Job level: 8-10 – Check salary simulations for the basic grade
• Generic post: Assistant
• Number of posts: 1
• Duration of engagement: 5 Year(s) – extension or conversion of the contract is possible – see “Useful information” section
• Security clearance: Security vetting may be required in accordance with the relevant EUROCONTROL security policies
• Directorate/Service: NMD/INF/CNS – Integrated CNS Unit
• Working arrangement: Hybrid work (A blend of onsite and remote work). Please note that EUROCONTROL does not offer full-time remote working arrangements.
• Competition publication date: 23/05/2024
• Competition closing date: 20/06/2024 (23:59 Brussels time)
• Reserve list: Applicable – See details in the “Useful information” section

Your team

Within the Network Management Directorate, the “integrated Communication, Navigation and Communication (CNS)” Unit covers all Agency research and development activities related to Navigation. This encompasses the Agency’s support to Communication, Navigation and Surveillance for Deployment and Research projects.

The EUROCONTROL Network Manager has been invited by the European Commission to become the Communication, Navigation and Surveillance (CNS) Programme Manager – a new and important function under the Single Sky legislation. Its primary objective is to ensure the successful modernisation of the CNS systems across Europe, leading to accelerated and synchronised deployment of ground facilities and airborne equipment.

The CNS Programme Manager role is executed by a dedicated team assigned to the CNS Unit in the Infrastructure Division of NM and consists of experienced professionals who will work in close collaboration with stakeholders across Europe. You will play a pivotal role in supporting this team.

Your role

Your role will be to:

• Assist in organising, coordinating, and monitoring activities, including establishing efficient workflows, managing documents, following up on outstanding action, etc.
• Organise stakeholder engagement events and activities such as consultation group meetings with internal and external stakeholders (Member States, EASA, ICAO, etc.).
  • Research, gather or coordinate with contributors to prepare relevant documents (e.g. briefings, working papers, presentations).
  • Participate to meetings to minute, track and report on progress on actions.
• Contribute to activities related to budget, finance and procurement, including following up on budgets, preparing purchase requisitions, purchase orders and supporting calls for tenders.
• Provide support in coordinating and managing projects/programmes, including gathering project/programme information, maintaining timelines/calendars, improving reporting to track activities, programme status, etc.
• Assist in the production of technical reports, international publications, educational materials, etc. using various media formats for stakeholders.
• Provide administrative support, including managing agendas, organising events, making travel arrangements, etc.
• Carry out any other tasks in line with the main purpose of the job.

Required qualifications, experience & competencies

• Candidates must meet at least one of the following educational requirements:
  • Post-secondary diploma in a relevant domain and appropriate professional experience of at least 5 years.
  • University degree of at least 3 years in a relevant domain and appropriate professional experience of 3 years.
  • Relevant domains are considered, for example: Business Administration, Organisational Sciences, Communication, International Relations.
• A specialisation or training in programme management would be an asset.
• Experience in project or programme management support (e.g. coordinating, planning, tracking and monitoring activities).
• Experience in coordinating activities with stakeholders.
• Experience in planning and organising events, conferences or large-scale gatherings.
• Ability or experience in data management (organising, storing, analysing and maintaining data).
• Experience in budget and contract management would be an asset.
• Aviation and Air Traffic Management (ATM) sector knowledge or experience would be considered an advantage.
• Drafting skills in English.
• Planning & Organising: You know how to plan ahead and adapt as required.
• Communication: You are able to foster two-way communication.
• Quality focus: You set and foster high quality standards.
• Customer focus: You know how to respond effectively to customer enquiries.
• Teamwork: You display a collaborative approach.
• Pro-active and dynamic attitude.
• Ability to work in a multinational and multicultural environment.
• Professional conduct in line with the corporate behaviours of the Agency, i.e. result-driven, readiness to change, customer focus, integrity and team-player approach.
• The working languages of the Agency are English and French. For this particular job, candidates must be proficient users of English at level C1/C2. The selected candidate will be required to become at least a basic user of French at level A1 before the end of the probation period.
  The levels relate to the European-framework-reference Common European Framework of References for languages (CEFR).

Useful information

• Applications will be accepted from nationals of EUROCONTROL Member States only.
• The selected candidate will be offered a contract of 5 Year(s) and it may be renewed up to a maximum of 9 years or converted into an undetermined contract pursuant to the provisions of the Conditions of Employment of Contract Staff at EUROCONTROL. Before being established in the post, he/she will be requested to provide certified copies of his/her degrees and successfully serve a probationary period of 9 months.
• The successful candidate shall be engaged in principle at the basic grade of the advertised grades.
• Candidates declared suitable who are not selected for the post will be placed on a reserve list for similar roles. The reserve list will be valid for one year from the closing date of applications.
• Information on salary and benefits can be found on our Careers site
• EUROCONTROL is an equal opportunities employer. We are committed to equality and diversity. In the event of equal merit, preference may be given to the applicant from the under-represented diversity characteristics in order to complement diversity of teams and rebalance the workforce.
• Candidates should go to our Careers site and read the tips on how to apply.