Title of Assignment: Project Assistant

Name of unit/sector: Management, Strategic Planning and Coordination (Funds-in-Trust Korea FIT-KREDU), WIPO Academy

Place of Assignment: Geneva, Switzerland

Expected duration of assignment: October 1, 2023, to June 30, 2024

1. Objective of the assignment

The WIPO Academy administers Funds-in-Trust for Intellectual Property Education on behalf of the Republic of Korea (FIT-KREDU).  The financial year starts annually on July 1 and ends on
June 30.  In June/July each year an evaluation and planning meeting is held with officials from the Republic of Korea (ROK) to decide on the projects which would be organized and financed for the forthcoming year.

At the 2023 annual planning and evaluation meeting it was agreed that the hiring of a Project Assistant would be included in the Work Plan for 2023-2024.  The Project Assistant is to be hired by Independent Contractor Services (ICS) for the period October 1, 2023 to June 30, 2024, and the contract is to be financed by FIT-KREDU to support the planning and implementation of projects under FIT-KREDU.

Deliverables and services of the contractor are detailed as follows:

2. Deliverables/services

(a) Assist in the planning, organization and administrative work of the in-person (or virtual) IP training courses under FIT-KREDU, including arranging travel, liaising with speakers and participants, processing invoices, and implementing participant surveys;
(b) Liaise with colleagues in partner organizations to ensure effective administration of collaboratively organized training courses;
(c) Support course participants enrolled in the FIT-KREDU Distance Learning (DL) course components and in-person courses, using client-oriented templates and the e-learning platform.  This support service aims at ensuring that the learners receive on-line assistance and complete the relevant DL courses successfully;
(d) Coordinate, verify and compile any data relating to the registrants, and prepare the course certificate for the learners of FIT-KREDU related courses;
(e) Ensure that e-learning links work; resolve any technical issues and report to the colleagues administering the FIT-KREDU on a regular basis;
(f) Monitor the commencement of courses and progress of learning by each participant using the activity indicator provided by the Learning Management System (LMS) and undertake appropriate action to assist learners needing assistance;
(g) Ensure that all the participants and tutors undertake their on-line courses in their respective roles and that the e-learning administrative and formative phases are followed by participants before, during and after the courses;
(h) Draft and maintain e-mail communication with registered learners based on the WIPO Academy style of address throughout FIT-KREDU related courses;
(i) Provide the colleagues administering the FIT-KREDU with data and reports resulting from surveys of the courses in accordance with course evaluation;
(j) Prepare documentation and compile information in support of IP education, coordination, monitoring and evaluation of all the face-to-face IP training courses under FIT-KREDU;
(k) Support effective business decisions by managers by collecting and analyzing data and producing statistics and summaries of information; follow-up with team members to ensure that information is updated regularly and update databases and systems;
(l) Assist managers in monitoring the annual FIT-KREDU budget, including preparing memoranda, budget data and cost estimates;  provide support for the FIT-KREDU Planning and Evaluation meeting which is scheduled towards the end of the FIT-KREDU financial period;
(m) Perform other related services as required.

3. Reporting

At the end of each month, the contractor would provide a status report of the FIT-KREDU activities to the WIPO Academy officials administering the FIT-KREDU.

4. Profile (e.g. area of specialization/expertise, specific knowledge/skills/experience)

Language skills (written and spoken):
• Excellent knowledge of English (required);
• Proficiency in Korean (highly desirable);
• French (advantageous).

Specific experience:
• Experience in navigating and interacting with public institutions in the Republic of Korea.
• Experience in organizing on- and offline training courses or any other education related projects, or in education more broadly.
• Experience working in an international organization.
• Experience administering projects or programs within an organization.

Skills:
• Highly developed problem-solving and multi-tasking skills.
• Good communication and interpersonal skills with the ability to work well in a multilingual and multicultural team, strong client service orientation.
• High level of organizational skills with the ability to work within strict time limits and prioritize tasks to meet competing deadlines.
• High degree of flexibility to adapt to varying levels of work volume.
• Ability to work within the applicable rules, regulations, policies and procedures.
• Confident user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and the Internet and ability to quickly adapt to new software.  Ability to learn and use on line systems.

5. Duration of contract and payment

From October 1, 2023, to June 30, 2024.

Applicants are requested to provide an indication of their remuneration expectations in Swiss francs (daily rate).