PROJECT ASSISTANT
JOB DETAIL
PROJECT ASSISTANT
POSITION SUMMARY
The Project Assistant for the GGGI Country Office will be primarily responsible for the provision of administrative and operation support across functions of finance, procurement, IT, and human resources.
Under the overall guidance of Country Representative and direct supervision of the Project Manager, s/he will support the execution of day-to-day multi-step transactions and ensure process integrity in all operations related to GGGI Uzbekistan Office in line with established institutional policies, standards, and government and donor requirements.
The above requires a broad and general understanding of administration and financial procedures, proven experience in similar assignments, and good skills in using Microsoft tools and applications. The position requires fluency in English, Uzbek, and Russian.
PURPOSE
- Take responsibility of day-to-day administrative and operations assistance for successful functioning of the GGGI Country Office.
- Perform procurement related tasks to guarantee successful and timely procurement delivery.
- Support project management by assisting in uploading project documents, arranging meetings, and facilitating event organization.
- Facilitate the Office staff’ regular update on weekly coordination sheets.
- Other administrative support.
ENGAGEMENT
- Work closely with Country Representative, Project Manager, Project Coordinator, Administrative Associate, team members, and other country office staff to support finance and administrative aspects of program and project implementation.
- Provide support to project team on the administrative procedures, policies, and tools for the successful project/output delivery.
- Interact with service providers/suppliers about the demands and ensure the appropriate delivery of goods/service.
- Assist in preparing correspondence, reports, documents, and publications.
- Maintain effective electronic and hard copy filing systems.
- Arrange appointments, meetings, training, and missions including participant’s travel and administrative arrangements; identify and secure meeting venues; prepare meeting documents.
- Support the collection of data and information from project beneficiaries and project teams for the preparation of documents.
- Document staff absence sheet and weekly coordination sheet.
- Utilize and comply with GGGI’s internal systems and procedures, including information management, accounting and book-keeping, enterprise resource planning, budgeting, procurement, and internal approval processes.
- Maintain a good working relationship and share relevant information with stakeholders, particularly government counterparts at an administrative level.
DELIVERY
- Perform administrative support as required, including but not limited to note taking, agenda development, calendar updates, scheduling of meetings, event organization, and travel arrangements.
- Prepare activity budgets, including for events and local field travel, and manage associated administrative activities including preparation of receipts and event reports related to the delivery of project activities.
- Support finance and procurement tasks in administrative functions related to payments, budgets, procurement, and hiring processes in compliance with donor conditions and GGGI’s rules and regulations.
- Prepare participant lists, track participation, and provide outreach support for active participation from key stakeholders.
- Undertake desk and field research as needed to complement project activities, including collection of data from online sources, government counterparts and other stakeholders.
- Coordinate the delivery of events in the field, including training, meetings and community engagements and prepare event and meeting minutes.
- Support the preparation of regular project updates and reports and the organization of Project Steering Committee.
- Support the ongoing monitoring of project activities and support reporting activities as needed.
- Coordinate the onboarding of new staff and consultants in consultation with hiring managers.
REQUIRED SKILLS AND EXPERIENCE
QUALIFICATIONS
- A minimum of bachelor’s degree in public administration, finance, or related field.
- Preferably at least 1 year of professional working experience in the relevant areas.
- Experience coordinating functions and events (workshops, meetings, etc.) is required.
- Excellent knowledge and skills in Microsoft tools and applications.
- Excellent written and spoken English, Uzbek and Russian.
- Ability to prepare written reports and business correspondence.
- Self-motivated, detail-oriented individual with good organizational skills.
- Experience/knowledge of green growth, climate change, and sustainable development is a plus.
FUNCTIONAL
- Ability to develop and maintain strong relationships with GGGI partner institutions.
- Ability to work in an organized, systematic manner, with a degree of innovation and decision-making abilities.
- Ability to write concise and clear reports and meeting minutes and to file them effectively and develop and maintain the GGGI database accordingly.
- Ability to perform well in a fast-paced atmosphere and self-motivated to produce quality results in timely manner.
- Ability to be prompt, punctual, polite and at all times professional.
- Ability to communicate well with all stakeholders.
CORPORATE
- Understand and actively support GGGI’s mission, vision, and values.
- Outstanding stakeholder engagement, client relationship, communication, teamwork, and consensus building.
- Process and share information easily and excellent at problem solving.
- Manage emotions and stress positively, build rapport and resolve conflict easily.
- Promote creativity and innovation among staff.
- Work effectively with other teams of a high degree of cultural and professional diversity.
WORKING CONDITIONS
The Project Assistant holds the X4 national grade level. As per the GGGI Staff Regulations of July 2023, Uzbekistan’s national position graded X4 starts from $14,757. Determination of base salary is subject to candidate’s experience, academic background, and internal equity. Terms and conditions are to be reviewed in a case-by-case situation. The chosen candidate is expected to be based in Tashkent, Uzbekistan.
GGGI is committed to providing a work environment that is sufficiently flexible to accommodate diverse life-cycle challenges. GGGI assists staff members to achieve a better balance between work and personal/family commitments, thus ensuring high performance, long-term productivity, and the well-being of staff members.
* GGGI encourages applicants from diverse backgrounds and seeks to create an inclusive working environment.
INTRODUCTION TO GGGI
In 2021 GGGI signed a Memorandum of Understanding (MOU) with the State Committee for Ecology and Environment Protection of the Republic of Uzbekistan (now Ministry of Ecology, Environmental Protection, and Climate Change) in support of UN resolution A/RES/70.1, Transforming our world: the 2030 Agenda for Sustainable Development and Paris Climate Agreement. Both Parties agreed to cooperate in strengthening the national, sub-national, and local green growth planning, financing, and institutional frameworks; increasing green public and private investment flows; improving South-South Cooperation and evidence-based knowledge sharing; and advancing thought leadership for green growth in Uzbekistan.
In July 2021 GGGI Uzbekistan launched the “Green Rehabilitation Investment Project for Karakalpakstan Republic to address the impact of the Aral Sea Crisis (Aral Sea GRIP project).” Funded by Korea International Cooperation Agency (KOICA), it has assisted in introducing climate-resilient agribusiness models to communities of most disaster-affected districts to pursue disaster-resilient sustainable livelihoods and providing policy, financing, and investment frameworks to allow these to be scaled up. In February 2023, GGGI Uzbekistan joined hands with Agence Française de Développement (AFD) to implement the “Support for the realization of a pilot Strategic Environmental Assessment (SEA)” to identify sectorial policy/programs to be the SEA subject and support mainstreaming of the SEA approach in policy planning for sustainable tourism development.
The GGGI Uzbekistan Country Office is hosted by the Ministry of Ecology, Environmental Protection, and Climate Change (MEEPCC) in Tashkent, and has a field office in Nukus, embedded within the Ministry of Investment and Foreign Trade of the Republic of Karakalpakstan.
Child protection – GGGI is committed to child protection, irrespective of whether any specific area of work involves direct contact with children. GGGI’s Child Protection Policy is written in accordance with the Convention on the Rights of the Child.
