Within the delegated authority and under the supervision of UN Women Head of Gaza sub-Office or his/her designated mandated representative(s), the UNV Programme Assistant will:

1. Provide administrative and logistical support to the formulation and management of programmes

• Provide administrative support and inputs in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements.

• Support in organizing field visits on a regular basis to monitor and follow up on the progress of interventions activities as needed.

• Gather lessons learned and best practices and share them with the UN Women the Women, Peace and Security, and Humanitarian Action (WPSHA) and UNPRPD Teams.

• Draft formal correspondence, in both Arabic and English, as needed.

• Take meeting minutes and draft short reports as needed.

• Support organizing workshops, activities and events related to the interventions, as needed. • Support the project teams in collecting data for reporting.

• Assist the WPSHA and UNPRPD teams in reviewing and preparing documentation on the procurement of goods and services, and support contract tracking.

• Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions related to WPSHA and UNPRPD work.

• Create and maintain files of correspondence/documents and electronically received information and ensure up-to- date filing. Maintain both hardcopies and electronic copies of the office records and reference files on various subjects.

• Prepare presentation material/slides in Power-point for presentations for the meetings/workshops and keep all papers ready for meetings.

2. Provide administrative support to the financial management of the Programme Unit

• Provide budgetary and financial support for project implementation, including support in the preparation, monitoring, and reporting of financial resources in compliance with organizational rules and procedures.

• Support the WPSHA and UNPRPD teams in the financial management of projects including create projects in Quantum system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project.

• Prepare supporting documents for payments and financial reports.

• Support in reviewing financial submissions and verification of samples submitted by partners.

• Support in ensuring timely and quality liquidation of partner advances.

• monitor budget preparation and the finances of interventions, including the finalization of FACE forms.

• Review financial reports as needed.

• Maintain internal expenditures control system.

• Create requisitions in Quantum system; register good receipts in Quantum system; and

• Assist in the preparation and follow up of cost-recovery bills in Quantum system.

• Organize, compile, and process documentation and information from donors, and programme team as inputs to various databases and documents.

3. Support knowledge building and knowledge sharing

• Participation in workshops and trainings as requested.

• Supporting in the preparation and implementation of dissemination plans of knowledge products.

• Keeping up to date with the latest advancement in the field of information and knowledge sharing.