Project Assistant (Natural Sciences)
JOB DETAIL
OVERVIEW
Post Number : SC PA/053
Grade : G-4
Parent Sector : Natural Sciences Sector (SC)
Duty Station: Paris
Job Family: Natural Sciences
Type of contract : Project Appointment
Duration of contract : 1 year
Recruitment open to : Internal and external candidates
Application Deadline (Midnight Paris Time) : 06-MAR-2024
UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
Duration of contract: 1 year with the possibility of extension subject to availability of funds and satisfactory performance
Under the overall authority of the Assistant Director-General for the Natural Sciences Sector (ADG/SC), overall guidance of the Director of the Division of Science Policy and Basic Sciences (SC/DIR/PBS), supervision of the Chief of Section of the Section of Basic Sciences, Research Innovation and Engineering (SC/PBS/RIE), and direct supervision of their Programme Specialist, the incumbent will provide necessary clerical support to activities related to the UNESCO-Al Fozan International Prize for the promotion of Young Scientists in Science, Technology, Engineering, and Mathematics (STEM).
S/he will assist in the implementation and delivery of the expected results of the relevant Prize by ensuring application and compliance with the rules, regulations, policies, and procedures. In particular, s/he shall take action to assist in the management of the dedicated web platform where the application process will be performed especially by ensuring the smooth operation and accessibility of the platform by all nominees.
In particular, the incumbent will:
- Provide support to the management of the platform’s content.
- Provide helpdesk to facilitate the candidates’ application process by effectively responding to candidates’ queries.
- Assist users requesting access to the platform.
- Review submissions and eligibility by ensuring all the requested information is received.
- Assist the jury members in the use of the platform for their assessment.
- Assist in the management of the platform for the award laureates.
- Assist the Programme Specialist (SC/PBS/RIE) in all-encompassing set of administrative tasks related to the Prize.
COMPETENCIES (Core / Managerial)
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REQUIRED QUALIFICATIONS
Education
- Completed secondary, technical or vocational school.
Work Experience
- Minimum 3 (three) years of relevant work experience in administrative tasks.
Skills and Competencies
- Ability to perform support functions in contracts’ drafting under routine supervision and follow up on extra-budgetary funding.
- Ability to establish and maintain effective communications and working relationships with people of different nationalities and cultural backgrounds with tact and sensitivity to diversity.
- Ability to work under pressure by respecting tight deadlines and establishing priorities.
- Good organizational skills including planning, coordination and monitoring of work plans.
- Good IT skills, including knowledge of standard office software.
Language
- Excellent knowledge of English or French and good knowledge of the other.
DESIRABLE QUALIFICATIONS
Work Experience
- Experience of Enterprise Resource Planning (ERP) systems.
- Experience in assisting in the implementation of prizes, preferably at the international level.
Skills and Competencies
- Knowledge of the UNESCO’s Natural Sciences projects.
- Acquaintance with the rules, regulations, administrative procedures, and standard practices of an international organization.
Language
- Knowledge of another official language of UNESCO (Arabic, Chinese, Russian, Spanish).
BENEFITS AND ENTITLEMENTS
UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.
The approximate annual starting salary for this post is 38 036 US $.
For full information on benefits and entitlements, please consult our Guide to Staff Benefits.
SELECTION AND RECRUITMENT PROCESS
Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.
The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview.
UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.
Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.
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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.
UNESCO does not charge a fee at any stage of the recruitment process.
