Project Associate, NPSA-7, DS – Kyiv, National Position
JOB DETAIL
Since the escalation of the war in February 2022, Ukraine has been facing unprecedented threats to human security- thousands of women, men, and children have lost their lives or health, life-line infrastructure has been destroyed, and millions of people have been forced to leave their homes. The war’s negative impacts on human dignity continue to accumulate.
To overcome the challenges, UNDP is providing comprehensive support to the Ukrainian population and government through various projects. The primary objective of these projects is to facilitate transformational recovery from the widespread death, destruction, displacement, and suffering caused by the war. Additionally, they aim to promote human security in Ukraine by undertaking immediate, coordinated actions against the multidimensional threats the country is currently facing. The projects focus on several thematic areas, including: (1) EO and war-victim assistance; (2) rehabilitation; (3) disability inclusion; (4) support for the employability of persons with disabilities and veterans; (5) the barrier-free agenda; (6) Enhanced capacity of national authorities.
In this context, UNDP is recruiting a Project Associate to work in a Rehabilitation and Disability Inclusion (R&DI) Team of the UNDP Democratic Governance portfolio. The Project Associate will provide project management assistance to the Project Manager by supporting the effective implementation of operational, administrative, procurement, and financial processes. The incumbent is expected to exercise full compliance with UNDP programming, financial, procurement, and administrative rules, regulations, policies and strategies, as well as implementation of the effective internal control systems.
Duties and Responsibilities
Provide project management assistance by supporting administrative, operational and logistical processes, focusing on the achievement of the following results:
- Pro-actively contribute to day-to-day project implementation and ensure conformity to expected results and project work-plans;
- Ensure compliance with procedures frameworks, including by learning and applying UNDP’s Programme and Operations Policies and Procedures (POPP), and relevant to project activity financial and administrative requirements;
- Prepare relevant background materials for use in discussions, correspondence, and briefing sessions;
- Draft meeting minutes, translate and interpret from Ukrainian into English and vice-versa;
- Ensure efficient travel arrangements are made for the team as required, ensuring proper use of UNDP resources;
- Assist in arranging appointments, organizing meetings, events, taking minutes of meetings and drafting correspondence for Project Team;
- Keep lists of names, addresses and telephone numbers of applicable government and non-government partners;
- Maintain policy, confidentiality and general management files.
Support financial, procurement and human resources processes, focusing on the achievement of the following results:
- Learn processes and operations of the UNDP Quantum Platform;
- Provide administrative support in the planning, execution and review of Project Financial Reports on Quantum Platform;
- In accordance with the Annual Work Plan, arrange for procurement of equipment, supplies and services and ensure timely follow up with procurement requests;
- Assist in recruitment processes by reviewing job descriptions, job classifications, forming vacancy announcements, screening candidates, and facilitating interview panels;
- Maintain leave records and travel plans of the Project staff.
Facilitate knowledge building and management, focusing on the achievement of the following results:
- In accordance with the Project Document and in close coordination with the Responsible Parties, adhere to the Quarterly and Annual Targets according to UNDP timelines;
- Organize events for the RPWD Project Staff;
- Synthesis of lessons learned and best practices in the project;
- Provide high quality interpretation and translation in support of the project as needed.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Competencies
| Core | |
| Achieve Results: | LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline |
| Think Innovatively: | LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements |
| Learn Continuously: | LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback |
| Adapt with Agility: | LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible |
| Act with Determination: | LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident |
| Engage and Partner: | LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships |
| Enable Diversity and Inclusion: | LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination |
Cross-Functional & Technical competencies
| Thematic Area | Name | Definition |
| Business Direction & Strategy | Effective Decision Making |
|
| Business Management | Project Management |
|
| Business Management | Communication |
|
| Administration & Operations | Events Management (including retreats, trainings, and meetings) |
|
| Human Resources- People strategy and planning | Job design |
|
| Procurement | Financial Analysis |
|
Required Skills and Experience
Education:
- Secondary Education is required OR
- Bachelor’s degree in Business Administration, Finance, Accounting, Human Resources, Social Sciences, or a related discipline will be given due consideration but is not a requirement.Experience:
- Minimum seven (7) years with Secondary Education or four (4) years with a Bachelor’s degree of experience working in administration or providing project management assistance is required
Required Skills :
- Highly competent in using computers and office software packages. Desired Skills :
- Experience in UN/UNDP or International organizations or Development organizations is desired.
- Experience in organizing events (including retreats, trainings, meetings, etc.) is an asset.
- Experience in financial reporting for donors is desired.
- Experience in procurement of equipment/supplies/services is an asset.Language Requirements:
- Fluency in Ukrainian and English is required.
Disclaimer
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
Scam warning
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
