Project Finance Assistant (MSCFP)(G4)
JOB DETAIL
IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant’s location.
Organizational Setting
The objective of the Department of Nuclear Energy is to foster the efficient and safe use of nuclear power by supporting interested Member States in improving the performance of nuclear power plants, the nuclear fuel cycle, and the management of nuclear wastes; in catalysing innovation in nuclear power and fuel cycle technologies; in developing indigenous capabilities for national energy planning; in deploying new nuclear power plants; in preserving and disseminating nuclear information and knowledge; and in advancing science and industry through improved operation of research reactors.
Main Purpose
Under the supervision of the MSCFP/LMP Project Manager and in close cooperation with other staff of the MSCFP/LMP Project Management Team and in the DDGO, the Project Finance Assistant (MSCFP) ensures the effective and timely processing of payments of MSCFP students and interns as well as LMP participants and other events, as required from extrabudgetary awards.
Functions / Key Results Expected
- Assist in examining incoming invoices relating to the tuition costs of MSCFP students in an efficient and timely manner.
- Follow up with students and universities on missing documents or clarifications required.
- Respond promptly to enquiries from students on pending transactions.
- Prepare obligations and payment requests related to MSCFP students’ stipend and tuitions.
- Keep track of pending or due payments.
- Assist in organizing events and LMP visits.
- Create TRACS for event participants and process payments.
- Assist with records management, data maintenance and other administrative tasks as required.
Competencies and Expertise
Core Competencies(Competency Framework)
| Name | Definition |
|---|---|
| Communication | Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions. |
| Achieving Results | Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned. |
| Teamwork | Actively contributes to achieving team results. Supports team decisions. |
| Planning and Organizing | Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans. |
Functional Competencies
| Name | Definition |
|---|---|
| Analytical thinking | Gathers and analyses information, identifying critical relationships and patterns among data and proposes workable solutions. |
| Client orientation | Establishes effective relationships with clients to understand and meet or exceed their needs. Finds ways to ensure client satisfaction. |
| Resilience | Able to remain calm in emotionally charged situations. Accepts constructive feedback in a positive manner and is able to cope with setbacks. |
Required Expertise
| Function | Name | Expertise Description |
|---|---|---|
| Administrative Support | Correspondence and Written Communication | Ability to draft routine correspondence and correct documents in accordance with established standards and requirements. |
| Finance | Financial Monitoring | Practice in implementation of projects, inter alia, releasing the payments, financial monitoring, etc. |
| Finance | Financial Support | Sound mathematical and numerical skills, and the ability to pay attention to detail and maintain a high level of accuracy in preparing and posting financial transactions in financial systems. |
| Administrative Support | MS Office (Word, Excel, Outlook, PowerPoint) | Proficiency in MS Office 2010 and the ability to use databases. |
Qualifications, Experience and Language skills
- Completed secondary education. Further education in finance and/or accounting is an advantage.
- A minimum of four years of relevant experience in finance or accounting, some of which in an international organization.
- Hands on experience with the use of the financial module of an Enterprise Resource Planning system (ERP). Knowledge of Oracle is an advantage.
- Ability to work in a multicultural team with sensitivity and respect for diversity.
- Ability to set priorities, plan and organise own work taking into account changing demands and to handle a large volume of work in an efficient, accurate and timely manner.
- Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
- Administrative skills test to IAEA standard might be part of the selection process.
Remuneration
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 48527 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks’ annual vacation, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/general-service-staff
General Information
- The IAEA’s paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
- Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person’s race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
- The IAEA is committed to gender equality and to promoting a diverse workforce.
- Recruitment will be on a LOCAL BASIS only.
- Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
- The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.
Evaluation process
- The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
- Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.
Appointment information
- Appointment is subject to a satisfactory medical report.
- Staff members may be assigned to any location.
- The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.
