Project Financial Officer(P3)
JOB DETAIL
IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant’s location.
Organizational Setting
The Department of Technical Cooperation (TC) consists of the Office of the Deputy Director General, four regional Divisions (Africa, Asia and the Pacific, Europe and Latin America and the Caribbean), the Division of Programme Support and Coordination and the Division of the Programme of Action for Cancer Therapy (PACT). It provides strategic direction for the IAEA’s technical cooperation programme, and is responsible (in close collaboration with Member States) for the planning, formulation, implementation and monitoring of the programme, in line with the IAEA Medium Term Strategy.
The Division of Programme Support and Coordination (TCPC) is responsible for the development, promotion and consistent application of strategies, policies, standards, tools and systems to support the TC programme. This includes quality assurance and enhanced results-based programme management, training and capacity development, expanded cooperation through existing and new partnerships and resource mobilization, efficient management of financial resources, data and information, as well as outreach and reporting.
The Finance and Information Management Section (TCFIMS) is responsible for the development, standardization and consistent application of implementation tools, processes and agreements; for the efficient use of programme funds through budgeting and financial monitoring; for providing supporting information, data and statistics; and for the development and enhancement of information technology support systems including communication systems.
Main Purpose
Reporting to the TC Finance Unit Head, the incumbent leverages technical knowledge of existing systems for individual projects, the funding structures of the IAEA and financial reporting requirements of Donors for individual and large extra-budgetary funded programmes and flagship initiatives to ensure that comprehensive reporting requirements are met. The incumbent provides analytical input and interpretation of project financial data for generation of appropriate financial management decisions and financial reporting requirements.
Role
The incumbent is: a knowledge contributor, providing technical expertise and support related to the Oracle EBS modules for the TC (Finance/Programme Project Module (PPM)) process, procurement requisitioning, OBIEE reporting and related systems.
Functions / Key Results Expected
• Using data extracted from relevant ERP and TC specific system and combining project specific attributes, advise section management on the level of detail granulation possible to meet comprehensive (Donor and IAEA) reporting requirements. Prepare and analyze the reports and offer recommendations to management regarding project financial implementation and contribution utilization, regularly or on ad-hoc basis.
• Identify the most effective ways to extract and interpret TC project financial data to efficiently monitor utilization of funds and the implementation of TC project activities from all funding sources. Carry out financial analysis and projections with respect to the TC programme, investigate major deviations and recommend corrective actions.
• Analyse the allowability of expenditure under donor funded activities and advise the Section Management on potential risk. Prepare the expenditure identification changes and follow-up with other Divisions on the closure of purchase orders.
• Working together with a Sections focal point on technology related issues, provide the input on the user requirements for the continuous enhancement of the TCFIMS reporting tools and the creation of new reports for the benefit of the financial management of the Technical Cooperation Programme (TCP).
• Provide ad-hoc financial reports.
Competencies and Expertise
Core Competencies(Competency Framework)
| Name | Definition |
|---|---|
| Planning and Organizing | Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans. |
| Communication | Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions. |
| Achieving Results | Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned. |
| Teamwork | Actively contributes to achieving team results. Supports team decisions. |
Functional Competencies
| Name | Definition |
|---|---|
| Analytical thinking | Analyses information to identify cause and effect relationships and correlations. Identifies critical elements and assesses consequences of different courses of action and proposes solutions. |
| Judgement/decision making | Consults with supervisor/manager and takes decisions in full compliance with the Agency’s regulations and rules. Makes decisions reflecting best practice and professional theories and standards. |
| Technical/scientific credibility | Ensures that work is in compliance with internationally accepted professional standards and scientific methods. Provides scientifically/technically accepted information that is credible and reliable. |
Required Expertise
| Function | Name | Expertise Description |
|---|---|---|
| Finance | Budget and Financial Management | Commitment to integrity in the use of TCP financial resources. |
| Finance | Enterprise Resource Planning (ERP) system | Thorough understanding of the financial PPM module and OBIEE reporting aspects of an ORACLE ERP. |
| Finance | Finance Principles and Practices | Knowledge of and ability to apply and interpret the Financial Regulations and Rules of the IAEA. |
| Finance | International Public Sector Accounting Standards | Knowledge and understanding of International Public Sector Accounting Standards (lPSAS) or other internationally recognized accounting standards and principles. |
Qualifications, Experience and Language skills
• Bachelor’s Degree – University degree in Business Administration, Accounting, Commerce, Finance or related field
• Minimum of five years of related professional experience with financial monitoring and reporting modules essential.
• Demonstrated ability to work with staff at all levels to ensure compliance with policies, procedures and financial regulations/rules.
• Demonstrated experience with extra-budgetary contribution budgeting and reporting, preferably in an international setting.
• Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
Remuneration
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $64121 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 30586*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; Other benefits include 6 weeks’ annual leave, home leave travel, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/professional-staff/conditions
General Information
- The IAEA’s paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
- Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person’s race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
- The IAEA is committed to gender equality and to promoting a diverse workforce. Applications from qualified women and candidates from developing countries are strongly encouraged.
- Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
- The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.
Evaluation process
- The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
- Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.
Appointment information
- Appointment is subject to a satisfactory medical report.
- Staff members may be assigned to any location.
- Candidates appointed to posts in the Professional and higher categories are subject to IAEA rotation policy and their maximum tour of service shall normally be seven years.
- The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.
