Description

A. Project Management (40%)

• Set standards, plan, and manage PSAC project activities to ensure the interventions provided meets the current and foreseeable future needs of project beneficiaries, partners, and stakeholders.
• Support in recruitment, of staff.
• Understand new and improving technologies and techniques (in the horticulture space) and implementing those that bring added opportunities and value to the project.
• Be accountable for the effective, efficient, and safe operation of the HIR’s aspects of the project and ensure timely and accurate monitoring, recording, and reporting.
• Ensure that the risk in project implementation is properly registered, and managed in coordination with the country director and other project team leads.
• Provide leadership to the PSAC project staff and work closely with them in staff development and performance management processes.
• To organize PSAC project team meetings and promote an excellent standard of project delivery and operational efficiency and excellence.
• Ensure all legal requirements including containment, health, safety, and the environment are managed. Collaborate with cross-functional teams to foster a cohesive and collaborative working environment.
• Implement effective project management methodologies to optimize project efficiency and outcomes.

B. Planning and budgeting (20%)

• Develop operational plans aligned to the projects log frame that will guide Heifer Rwanda Horticulture innovations implementation.
• Development and implementation of project work plans (monthly, quarterly) that are aligned to the project log frame.
• Develop monthly and quarterly budgets aligned to the project work plan and manage the spending as per the budgets.
• Review the Monthly and Quarterly Budget Monitoring reports and provide reports on the status of the project spending.
• On a quarterly basis, develop project procurement plans and submit them to the procurement team.
• Develop comprehensive project plans, outlining tasks, timelines, and resource requirements.
• Collaborate with relevant stakeholders to develop and manage project budgets, ensuring financial sustainability and adherence to financial guidelines.
• Track project expenditures against the budget, identifying and addressing any variances.
• Work closely with finance and accounting teams to ensure accurate and timely reporting of project financials.

C. Reporting and compliance (20%)

• Prepare and submit regular project reports, updates, and documentation as required by donors and senior management.
• Ensure compliance with organizational policies, procedures, and ethical standards throughout project implementation.
• Contribute to the documentation and dissemination of project results, lessons learned, and best practices for knowledge sharing and replication.
• Ensure that all Project staff meet their performance targets, including but not limited to, timely submission of monthly, quarterly, and annual reports, work plans, etc.
• On a quarterly basis, ensure that the Project’s success stories and lessons learned are documented and disseminated.
• Collaborate with monitoring and evaluation department to develop and implement data collection and reporting systems.
• Provide documentation for audits and ensure that the project adheres to all reporting requirements for internal and external stakeholders.
• Maintain a comprehensive and up-to-date record of all project-related documentation.

D. Partnership and engagement (15%)

• Establish plans for multi-stakeholders’ engagement and learnings, including the creation of appropriate fora for key stakeholders and facilitate knowledge sharing.
• Develop strategies for capturing, processing, and sharing knowledge from the Project with Country leadership and other relevant Heifer teams for review and approval/action.
• Participate in quarterly, semi-annual, and annual planning meetings with stakeholders.
• Foster and maintain strong partnerships with key stakeholders, including government agencies, NGOs, community groups, and industry partners.
• Facilitate effective communication and collaboration among project partners to enhance project outcomes.
• Identify and pursue opportunities for new partnerships and collaborations that align with project objectives.
• Represent the project at relevant forums, conferences, and events to enhance visibility and networking opportunities.
• Foster community engagement by promoting participatory approaches and involving local communities in project activities.

E. Other job-related duties (5%)

• Perform any other duty as may be assigned by supervisor(s).

1. Strong leadership, teamwork, mentoring and coaching skills.
2. Proven interpersonal and communication skills.
3. Proven track record in generating innovative solutions in work situations, utilizing different and novel ways to deal with work problems, and address opportunities.
4. Knowledge of income and expense, budget preparation, management, and monitoring.
5. Fluent in English and Kinyarwanda.
6. Exceptional writing skills.
7. Experience in farming, crops, and livestock.
8. Experience using Microsoft Office tools, including Word, Excel, PowerPoint, and Project.

1. Ability to work with sensitive information and maintain confidentiality.
2. Demonstrate a high degree of honesty and integrity.
3. Willingness to travel as the role demands.
4. Ability to work independently and with a flexible schedule.
5. Ability to perform income and expense budget preparation and monitoring.
6. Sensitivity in working with multiple cultures and beliefs, and towards gender equality.
7. Ability to work with sensitive information and maintain confidentiality.

Deadline for Application: 6th March 2024.