Position: Sudan Analysis Hub, Project Manager                                         

Reports to: Sudan Analysis Hub Team Leader or Regional Manager       

Supervision of: Community Liaison                                  

Budget responsibility: N/A                     

Duty Station: Nairobi, Kenya                                            

Travel: Not planned                                                                              

Duration & contract type: 100%, 12 months, National

Starting date: ASAP

About ACAPS

Who we are 

ACAPS is an independent analysis provider. We are an independent analytical voice helping humanitarian workers, influencers, fundraisers, and donors make better-informed decisions and respond more effectively to disasters.

What we do 

We inform crisis response: We aim towards reshaping the humanitarian narrative by providing timely and independent needs analysis, data, training, and methodological tools while advocating for a more evidence-based response to crises.

We collaborate with honesty and Creativity: ACAPS maximises synergies with humanitarian responders, specialised analytical organisations, academic institutions, the private sector, and civil society and encourages them to implement a collaborative approach.

As humanitarian needs continue to rise steeply, there is an increasing parallel demand in the sector for high-quality, independent analysis to guide resource prioritisation and programmatic responses. ACAPS is uniquely positioned in the humanitarian architecture to respond to these challenges, operating as a global public good to the humanitarian sector by providing independent, multi-sectoral analysis to enable humanitarian stakeholders to better understand and address the needs of crisis affected populations across the globe.

ACAPS is currently at an exciting stage of its growth trajectory, with a fast-expanding decentralised global team. Due to an increased awareness of ACAPS value add to the humanitarian sector, ACAPS conducts analysis on crises in Afghanistan, Colombia, Ethiopia, Sudan, Ukraine, and Yemen with team members working within many of these countries. This is in addition to global teams providing analysis spanning over 150 countries and 100 active crises worldwide. ACAPS donor portfolio is also expanding, with current active funding from key institutional donors such as BHA, FCDO, SDC, GFFO, GAC, SDC, NMFA and others.

Sudan Analysis Hub

ACAPS established the Sudan Analysis Hub in August 2023, in the early days of the current war, to provide integrated independent analysis to support the humanitarian response. We have a dedicated team of analysts in the region supported by data analytics experts, researching and preparing analytical reports covering thematic areas on the protection of civilians, displacement, rights of minorities including women, girls, and children, anticipatory analysis including scenarios, and identification and analysis of worsening sectoral humanitarian needs – including at sub-national level.

Purpose of the position 

The Project Manager will support day-to-day functioning of the ACAPS Sudan Analysis Hub including coordination of analytical and operational processes. Together with the Team Leader or Regional Manager and the Senior Analysts, the Project Manager will constitute the management of the hub, directly responsible for the effective functioning of the hub and good team collaboration.

Upon request, the Project Manager may represent the hub in various engagements with key stakeholders.

ACAPS values

ACAPS is a dynamic and independent organisation. We share and strive to maintain the values of agency, candour, integrity, diversity, evolution, ambition, and collaboration in everything we do. The post holder is expected to develop the position in line with these values. The ACAPS values live in the way we manage our teams, create our content and engage with stakeholders.

We are an equal opportunities employer. We are committed to diversity without distinction to age, gender, religion, ethnicity, nationality, and physical ability.

Role and responsibilities

• Line management of support and capacity building staff (1 Community Liaison)
• Internal coordination of Sudan Analysis Hub: ensure implementation of workplan, team priorities, project deliverables and collaborative processes.
• Grant management including communications with donors, coordinating reporting, drafting donor reports, updates on the progress of the project, as required.
• Capacity building: coordinating capacity building activities: content design, registration and participation, evaluation
• Ensure that MEAL processes are taking place and changes implemented based on findings
• Planning and coordinating workshops, travel, online events, and other activities of the Sudan hub as necessary
• Ensure performance management and regular appraisals are conducted with all staff members

Critical interfaces

The Project Manager will work closely with all members of the Hub to ensure correct and smooth work processes and communication. The Project Manager will work closely with the Team Leader / Regional Manager and the Senior Analysts and further collaborate with: ACAPS HR, Content and language editors, Analysis Coordinator, and ACAPS Grants.

This is a new position in the ACAPS Sudan Analysis Hub. The shape and scope of responsibilities might need to be adjusted following the review of the workload and responsibility distribution within the team. Any changes to this ToR will be agreed upon between the Project Manager and the Team Leader / Regional Manager, in collaboration with ACAPS HR.

Competencies

This position seeks people with excellent planning and time management skills, able to work both in person and remotely with diverse team located across multiple locations. This person will have excellent communication skills and ability to work effectively in a collaborative manner as well as facilitate collaboration within the team.

Knowledge and experience 

• Master’s degree, preferably in humanitarian action, management, social sciences, international relations, research, or international development.
• Bachelor’s degree with an additional 2 years’ experience will be accepted instead.
• At least 5 years field or headquarters experience in international organisations with at least 2 years of management experience. Experience in a humanitarian sector preferred.
• Demonstrated experience leading fast paced international projects and multi-disciplinary, multinational teams in complex environments.
• Knowledge of project management tools and approaches.
• Knowledge and experience in working with analytical projects or civil society projects either in Sudan or Kenya will be a strong asset.
• Proven ability to deliver against targets and meet deadlines within a short timeframe.
• Significant understanding of humanitarian sector and needs, humanitarian coordination structures and UN system.
• Excellent computer skills and knowledge of MS Office as well as different data processing and project management softwares (e.g. Airtable, Miro, etc)

Language and communication

• Very strong communication skills, both written and oral, including active listening, respectful communication, and knowledge and adaptation to different communications styles and preferences within the team.
• Fluent written and spoken English required. Proficiency in another language a plus.

Behavioural competencies

• Result-oriented and problem solving
• Collaborative and willing to work actively with other people
• Takes initiative and ownership of their work and the work of the team
• Attention to detail
• Flexible and creative