The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.

JOB DESCRIPTION

Position: Project Manager ( Project Lead)
Grade: 15
Department: Programmes
Location: Accra
Start Date: A.s.a.p.
Reports to: Head of Programmes & Influencing

Directly Supervises: Project Management Sub-Grant Specialist, Finance and Compliance Sub-Grant Specialist, Accountant & M&E Specialist.

PURPOSE:
How does this post support Plan International’s strategy and mission?

Plan International is an independent non-profit organization that advances children’s well-being and equality for girls. Working in building powerful partnerships for children for over 80 years and present in 70 countries, Plan International strives for a just world, tackling the root causes of the challenges facing girls and all vulnerable children while working together with children, young people, our supporters and partners.
Plan International Ghana is looking for a Project Lead to effectively lead a team of professionals and deliver high quality programming and results for a project titled “Women’s Voice and Leadership – Ghana”. The project will support local women’s rights organizations with grants and capacity development to strengthen their organizational development, programming and advocacy, and sustainability. It will further support collaboration and collective action to advance gender equality and the empowerment of women and girls. The project will have a national reach, however specifically target some regions of Ghana. The project started in April 2019, has a duration of five years, and a budget of over $3 million EUR.

Dimensions of Role:
The Project Lead will be responsible and ultimately accountable for project’s strategic direction, quality programming and results achievement, financial management and compliance, team leadership, stakeholder and partner relations, and donor deliverables. Feminist principles of collaboration, participation, transparency and respect for the agency of women’s organizations will be integrated in all aspects of this role. The post-holder will be based in Accra but travel to project locations where women’s rights organizations operate for approximately 30% of their time.
Typical Responsibilities – Key End Results of Position:
“What” is done and “why”, but not “how”; include indicators for success

Please state why each activity is done and the indicators for success

Project Leadership and Management: Lead high quality, feminist and results-oriented program planning, implementation and reporting in compliance with donor and government agreements. A strong understanding of project cycle management, results-based management, feminist principles, and grant disbursement processes is essential.

Expected Outcomes:
• Project cycle management processes and tools (including detailed implementation plans) effectively implemented to achieve project results and comply with donor requirements, government, and partnership agreements.
• Grant management, disbursement and reporting processes developed in collaboration with women’s organizations and responsive to their needs.
• Compliance tools and frameworks are designed to be responsive to the capacities of women’s organizations and meet donor requirements for audit.
• Ensure program strategies in gender equality and women’s empowerment are responsive to the context, implemented consistently across all project activities, and adhere to best practices in the sector.
• Expenditure is monitored monthly to ensure spending is on track and forecasts are duly updated based on project needs and in compliance with donor regulations.
• Quality programmatic and financial reports are prepared on time and in line with Plan International and donor standards.
• Feminist monitoring and evaluation system, tools and processes are developed for measuring the results of the project, and project data is collected, and validated by and shared with relevant stakeholders.
• Ensure that local laws and operational policies and protocols, including for security, are observed and respected.

Synergy, Communication and Coordination: Foster and maintain productive and professional relationships with and between all project stakeholders, particularly with local women’s organizations.

Expected Outcomes:
• Provide strategic and feminist leadership within the project’s governance structures and in support of women’s organizations.
• Foster strong coordination and collaboration with women’s organizations through open and transparent communication, participation and joint decision-making, and respect for their agency and technical expertise.
• Cultivate a positive relationship with the donor agency (Global Affairs Canada) in Ghana and relevant government departments.
• Best practices and lessons learned are documented, shared, and integrated into programming.
• Work with program staff and technical advisors to identify the technical support needs of the project and ensure this support is provided.

Team Leadership:

• Lead and manage a team of professionals to ensure high levels of motivation, commitment, capacity and teamwork.

Expected Outcomes:
• Roles, responsibilities and expectations are clearly communicated and understood by the full project team and tasks are appropriately delegated.
• Internal planning meetings are organized regularly to provide direction and guidance.
• Team members are mentored and coached to achieve their full potential and results of the project.
• Staff performance reviews are conducted in line with Plan International Ghana’s performance management system.
• Ensure that Plan International’s global policies for Child Protection and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant implementation standards and guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct, their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Communications and Working Relationships:

Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact
The Project Lead will be responsible for ensuring the productive and functional relationships with the project team, women’s organizations, government departments, Global Affairs Canada, and the wider Plan International Ghana and Plan International Canada teams.

• Medium contact with Plan International partner organizations ( WROs) to ensure compliance;
• Maintains medium contact with other staff from the Program Unit and country offices to offer support for understanding and implementation of the Women’s Voices and Leadership related activities

Knowledge, Skills, Behaviors, and Experience Required to Achieve Role’s Objectives: Gained through education, training, & experience

Qualification and Experience
• Advanced degree in relevant field such as International Development, Project Management, Gender Studies, or other related social science fields.
• A minimum of 7 years of relevant professional experience in leading complex development projects that delivered high quality programming and gender transformative results.
• Progressive experience working for INGOs in increasingly senior level management positions.
• Demonstrated track record developing successful funding proposals for major institutional donors.
• Capacity building experience in project design, implementation, reporting, and evaluation.

Demonstrated behaviours needed by the postholder to successfully perform the role:

• Passion for feminist principles, mission driven work and personal values aligned with Plan International.
• Commitment to working transparently and with integrity.
• Inclusive and empowering approach to leadership and project management.
• Strong negotiation and influencing skills, natural ability to manage diverse opinions and agendas, finding win-win solutions in a respectful manner.
• Demonstrated creativity and willingness to innovate.
• Flexible and adaptable work style to respond to an evolving context.
• Proven leadership, inter-personal and cross-cultural skills, and ability to build and motivate teams.
• Ability to work under pressure, prioritize and meet deadlines.
• Promotes high performance by all staff
• Communicates clearly and effectively

Skills Specific to the post needed to put knowledge into practice.
• Demonstrable experience managing multimillion-dollar institutional grants through donors such as Global Affairs Canada, USAID, DFID and European Union.
• Familiarity with Global Affairs Canada guidelines and requirements.
• Proven experience in directly managing a diverse team including technical and finance staff ensuring high levels of motivation, commitment, capacity and teamwork.
• Strong understanding of feminist principles, gender equality, and women’s empowerment.
• Strong understanding of feminist monitoring and evaluation, and results-based management tools and approaches.
• Strong understanding and proven application of project cycle management.
• Strong experience in partnership management and aptitude for cultivating strong relationships with multiple stakeholders including women’s organizations, government, and donors.
• Experience leading cross-functional and remote teams to deliver results.
• Ability to establish priorities in a time sensitive environment, track project performance, meet deadlines, and ensure high quality deliverables.
• Ability to fully function in English (verbal and written) in essential. All donor reports, deliverables and communication will be in English.
• Proficient computer skills and use of relevant software and other applications (e.g. word processing, spreadsheet, database, internet).
• Networking and partnership development
• Strong negotiation, facilitating and influencing skills
• Proficient in Microsoft applications usage and other relevant software and other applications
• Self-starter takes initiative and works with minimal direct supervision.
• Strong inter-personal and cross-cultural skills.

Flexible, able to shift directions quickly and occasionally work long hours to meet tight reporting deadlines.

Physical Environment and Demands:
May be “typical office environment”; note if heavy lifting, climbing, excess travel, etc.

Travel requirements
This post holder will be stationed in the Country Office in Accra with regular travel (approximately 30% of time) to project locations where women’s rights organizations operate.

Level of Contact with Children:
Responsibilities of this job require a low level of contact with children. Plan International’s global policy on safeguarding children and young people will be adhered to at all times.

PLAN INTERNATIONAL’S VALUES IN PRACTICE

We are open and accountable
• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact
• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.
We work well together
• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

Location: Accra

Type of Role: Program Management

Reports to: Head of Programs & Influencing

Grade: Hay Level 15

Closing Date: 4th August, 2023

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.