Project Officer

Location:

Position Location:

Description

TERMS OF REFERENCE

Title: Project Officer 

Department: Programs

Location:     Gaziantep with frequent travel to project location

Reporting to:       Project Manager

Direct reports:     N/A

Budget responsibility: N/A

ABOUT Relief International.

Relief International (RI) is a leading non-profit organization working in 16 countries to relieve poverty, ensure well-being and advance dignity. We specialize in fragile settings, responding to natural disasters, humanitarian crises and chronic poverty.

Relief International combines humanitarian and development approaches to provide immediate services while laying the groundwork for long-term impact. Our signature approach — which we call the RI Way—emphasizes local participation, an integration of services, strategic partnerships and a focus on civic skills. In this way, we empower communities to find, design and implement the solutions that work best for them.

RI includes the four corporate members of the RI Alliance: RI-US, RI-UK, MRCA/RI-France and RI-Europe.  Under our alliance agreement, we operate as a single, shared management structure.

RI is active in 16 countries around the world, including some of the most fragile: Afghanistan, Bangladesh, Iran, Iraq, Jordan, Lebanon, Myanmar, Pakistan, Philippines, Somalia, South Sudan, Sudan, Syria, Türkiye, and Yemen.  Often, RI is the only organization providing assistance to highly vulnerable communities.

RI employs 7,000+ staff and auxiliary workers

97% of staff are local nationals

We only have some 90 ex-pat staff out of 7,000+

RI spent $150 million in 2019 on our programs

Often, RI is the only organization providing assistance to highly vulnerable communities.

RI invests in four broad program sectors:  Economic Opportunity, Education, Health, and Water, Sanitation and Hygiene.  We design our programs to incorporate The RI Way:  local participation, integrated programming, the development of civic skills, and complementary partnerships including with local NGOs, governments, and the private sector.  RI supports solutions that reinforce and improve upon existing in-country systems. Where such systems do not exist or are chronically underperforming, RI’s crisis response lays the foundation for long-term, sustainable change.

Position Summary.

Under the direct supervision of the Project Manager, the Project Officer will support the overall day-to-day management of the project(s) assigned collaborating with program team, support departments and RI’s partners.

Key Responsibilities and Duties.

Project Management

·    Support the Project Manager in planning, monitoring and implementing the assigned project

·    Support the Project Manager in ensuring activities are in line with the approved project proposal, budget and implementation plan;

·    Support the continuous supervision and monitoring of project activities, regularly evaluating progress of the outputs and targets (through on track/off track assessments) and recommend corrective actions in coordination to the Project Manager to mitigate any delay in implementation.

·    Preparing/raising procurement requests (PRs) as needed based on project procurement plan/spend down plan.

·    Drafting of donor narrative reports and other internal program reports

·    With support from the Project manager, lead the coordination with municipalities and governmental stakeholders involved in the project implementation.

·    Perform other tasks and duties as requested by the management. 

Partnership Management

·    Support RI’s partners to develop and track detailed work plan, budgets and spend down plans to ensure accuracy of action

·    Work with RI’s partners to achieve agreed targets and activities and build and maintain healthy relationship with them

·    Conduct weekly follow up with partners and provide inputs to the Project Manager to inform about the weekly progress.

·    Conduct initial review of partners’ financial and technical reports, in collaboration with other relevant departments (Grants/Finance/M&E/Operation)

·    Conduct initial revision of partners’ financial documentation, budget versus actual (BVA), issues letters, etc. and provide inputs to Project Manager for further action.

·    Ensure the program deliverables are being received on time from partners including the monthly reporting packs, in addition to the relevant review and follow up processes.

Communication and Coordination

·    Develop and maintain regular and transparent supportive communication structures

·    Under the guidance of the Project Manager, participate in program unit’s meetings and any other internal/external meeting related to the project. 

·    Represent RI in coordination meetings as per line manager and/or management request

·    Develop and maintain strong transparent relationship with the municipalities and other authorities in the project locations as needed.

·    Facilitate the communications with municipalities and governmental stakeholders in regards to RI’s program activities.

·    Lead and facilitate the regular internal and external coordination meetings relevant to the project, including with RI’s partners

Other related tasks that may from time to time

Safeguarding

• Uphold and promote RI’s commitment to ensuring the safeguarding and safety of the vulnerable communities we serve.
• Consistent with RI’s safeguarding and protection policies, ensure your job related activity and practice is compliant with safeguarding standards.

Experience and skills required for the role.

• Bachelor and/or Master’s degree in a relevant field;
• Minimum two-three years of experience in project management, preferably in health related programs
• Knowledge and familiarity with donor regulations (ECHO, BPRM, USAID, etc.);
• Fluency in English and Turkish is a must, Arabic is an advantage
• Demonstrated ability to manage multiple priorities, deadlines, tasks efficiently;
• Excellent time management skills and resourcefulness with strong attention to detail
• Excellent analytical and organizational skills, and ability to think critically and creatively;
• Excellent interpersonal skills, including patience and diplomacy;
• Must be capable of working both individually and as part of a team.

RI Values.

Guided by the humanitarian principles of humanity, neutrality, impartiality, and independence, as well as “Do No Harm,” Relief International Values:

We value:

• Integrity
• Adaptability
• Collaboration
• Inclusivity
• Sustainability

Relief International is committed to protecting our staff and the communities we work with from abuse and harm including sexual exploitation, sexual abuse and sexual harassment.

All staff are expected to abide by our Code of Conduct.

Recruitment to all roles in Relief International include a criminal records self-declaration, references and other pre-employment checks, which may include police and qualifications checks.