Project Support Officer
Pemba, Mozambique
JOB DETAIL
The International Organization for Migration (IOM), the UN Migration Agency, is a dynamic and growing inter-governmental organization, with 174 member states. IOM is committed to the principle that “humane and orderly migration benefits migrants and society”. Established in 1951 and now active in over 590 field locations worldwide, IOM works with partners, government, and civil society to promote international cooperation to address operational challenges of migration and mobility, assist in the search for practical solutions to migration problems, and to provide humanitarian assistance to migrants in need, including refugees and internally displaced people. IOM addresses the migratory phenomenon from an integral and holistic perspective, including links to development, to maximize its benefits and minimize its negative effects.
IOM Mozambique has a portfolio of activities designed to improve community resilience and reduce the drivers of conflict and displacement in Cabo Delgado. These activities seek to build social cohesion, civil society, support community-police relationships, and develop livelihood options for marginalized groups. The activities are implemented across multiple communities and districts and require significant coordination.
Under the overall supervision of the Head of the Peace and Development Unit (PDCU) and direct supervision of the Programme Manager (PM) (Community Resilience and Peacebuilding (CRP)) in Pemba, the successful candidate will be responsible for supporting reporting, communications, and donor liaison for the community resilience portfolio in Cabo Delgado.
- Coordinate, review, edit and provide quality control for donor reports, including weekly/biweekly, Quarterly, and annual reports
- Support the PM in ensuring donor reports (narrative and financial) are completed on time, entered into internal systems, and that necessary endorsements are completed within the reporting deadline periods.
- Regularly check that all project documentation, including project agreements and modifications/amendments, is up to date and entered into internal systems.
- In coordination with the Programme Support unit, support PM with project development by drafting proposals, and ensuring that new projects are entered into internal systems with appropriate supporting documentation in a timely manner.
- Support the production of communication and visibility tools (internal and external) and materials.
- Support the PDCU Research and Strategy Department to maintain and oversee vendors and contractors related to project support, including reporting and communications.
- Support the PM and Head of PDCU with building and maintaining effective working relationships with donor counterparts.
- Support the PMs with organizing, and leading donor visits when assigned, in coordination with field staff.
- Undertake field visits to gather photos and video documentation of programme activities and events for communications and reporting.
- Liaise with key stakeholders and beneficiaries, including counterparts in the government, UN agencies, Non-governmental Organizations (NGOs), Civil society Organization (CSOs), and local communities as needed and in coordination with the PMs, to support reporting, research, communications and project development processes.
- Support the PDCU Research and Strategy Department undertake in-depth research and analysis on contextual and political situation in northern Mozambique.
- Undertake travel and perform such other duties as may be assigned.
Education
- Master’s degree in development, Political or Social Sciences, Law, International Relations, or a related field from an accredited academic institution with two years of relevant professional experience; or
- University degree in the above fields with four years of relevant professional experience.
Experience
- Experience in programme and project development, implementation, evaluation and practices.
- Experience liaising with governmental authorities as well as with national and international institutions.
- Experience in UN interagency coordination and participatory forums.
- Familiarity with project lifecycle, and administrative and financial management.
- Experience in complex crisis environments, conflict resolution, tolerance and peacebuilding mechanisms.
- Experience working in political transition, conflict, and/or post-conflict environments.
Skills
- Strong experience, knowledge and skills in budget monitoring, reporting, monitoring and evaluation and risk management are required.
- Excellent written and oral communication skills are required.
- Familiarity with community resilience, conflict prevention and peacebuilding frameworks, practices, and sensitivities.
- Familiarity with project and resource management.
- Understanding of how to apply risk management and conflict sensitivity in insecure, conflict-affected areas is an advantage.
- Knowledge of the region is an advantage.
Languages
- xxx Add in details xxx
IOM’s official languages are English, French and Spanish.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Travel required
- Fluency in English is required (oral and written).
- Knowledge of Portuguese is an advantage.
Required Competencies
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
Values – all IOM staff members must abide by and demonstrate these three values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Notes
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates may be requested to provide evidence of full vaccination. Consultants engaged to work on a home-based consultancy who do not need to travel do not need to provide vaccination records, regardless of the length of the consultancy contract.
- IOM covers Consultants against occupational accidents and illnesses under the Compensation Plan (CP), free of charge, for the duration of the consultancy. IOM does not provide evacuation or medical insurance for reasons related to non-occupational accidents and illnesses. Consultants are responsible for their own medical insurance for non-occupational accident or illness and will be required to provide written proof of such coverage before commencing work.
- IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
- IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies
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