Primary Location

Belgium-Mons

NATO Body

Supreme Headquarters Allied Powers Europe

Schedule

Full-time

Application Deadline

04-Aug-2023, 12:59:00 AM

Salary (Pay Basis)

: 3,891.41Euro (EUR) Monthly

Grade NATO Grade G8

Description

:

SHAPE is looking for Proof-reader responsible for ensuring that strategic risks to the achievement of Command Group (CG) priorities are managed in accordance with ACO Enterprise Risk Management framework, conduct of quality control assessment of all documents submitted by the SHAPE staff for CG attention, determining the optimum resolution for document completion and advising on document preparation.

General Background:

SHAPE, the Supreme Headquarters Allied Powers Europe, is the headquarters of Allied Command Operations (ACO), one of the two strategic military commands of the North Atlantic Treaty Organisation (NATO). ACO safeguards an area extending from the northern tip of Norway to the eastern border of Türkiye. This equates to nearly two million square kilometres of land, more than three million square kilometres of sea, and a population of about 320 million people.

POST DESCRIPTION:

Location: Casteau/Mons, 60 Km south of Brussels (Belgium)

Directorate: Management Directorate

Post Context/Post Summary

Supreme Headquarters Allied Powers Europe (SHAPE) provides an integrated Strategic Effects framework, employing a multi-domain and multi-region focus to create a 360-degree approach, with the flexibility to enable, upon direction, a seamless transition from Baseline Activities and Current Operations (BACO) up to the Maximum Level of Effort (MLE). SHAPE supports SACEUR in fulfilling his terms of reference, as directed by the North Atlantic Council.

The Management Directorate (MGT) primary focus is to provide all the necessary staffing and real-life support functions to enable SHAPE to deliver its critical outputs as a Strategic Military HQ. The Directorate acts as the HQ’s conduit to member nations (through NMRs) and to host nation authorities.

The Information Management and Business Continuity Branch (IMBC) provides the information management and staffing tools, directives and processes necessary for the efficient functioning and resilience of SHAPE as a Military Strategic HQ.

The Staff and Workflow Management Section (SWM) is the centralised ‘control room’ for the management of all Command Group taskers, and for the assessment of all official correspondence received by SHAPE.

As a proof-reader this post assists in the appraisal and revision of all documents, prepared by SHAPE staff, before presentation to the Command Group.

Principal Duties

The incumbent’s duties are:

1. Prioritises and conducts quality control assessment of all documents submitted by the SHAPE staff for Command Group (CG) attention, for grammar and conformity to policy on document layout and formatting.
2. Determines the optimum resolution for document completion through liaison with SHAPE staff members.
3. Contributes to the training of SHAPE staff, as part of the newcomers’ induction package, on document preparation.
4. Prepares and disseminates information management policy for ACO and between the Bi-Strategic Commands on the preparation of Correspondence, including the SHAPE Staff Toolbox.
5. Provides advice on document preparation to SHAPE Staff.
6. Within the area of responsibility the incumbent is responsible for ensuring that strategic risk to the achievement of CG priorities are managed in accordance with ACO Enterprise Risk Management framework.
7. Prepares minutes and records of decisions of meetings when requested by Director Management, the IMBC Branch Head or the SWM Section Head.
8. Deputises for the Senior Proof-reader (OSC ZOAX 0090) and Staff Assistants (Administration) (OSC ZOAX 0070, OSC ZOAX 0080) in periods of absence.

Special Requirements and Additional Duties

The employee may be required to perform a similar range of duties elsewhere within the organisation at the same grade without there being any change to the contract.

Handle routine or special matters as directed by Section Chief.

The incumbent may be required to undertake deployments in support of military operations and exercises, and/or TDY assignments, both within and without NATO boundaries up to 30 days.

The work is normally performed in a Normal NATO office working environment.

Normal Working Conditions apply.

The risk of injury is categorised as: No risk / risk might increase when deployed.

Essential Qualifications

1. Professional/Experience

Experience:

1. Minimum 4 years’ experience working within a military environment in an administrative capacity.

The incumbent is:

– Capable of using own initiative and working with minimal supervision.

– Possess first-rate writing and editing skills.

– Possess sound organisational and communication skills.

– Possess an analytical mind and an eye for detail.

– Proven ability to communicate effectively with all levels of staff.

2. Advanced experience in Word Processing, Spreadsheet, Graphics Presentation, eMail Clients/Web Browsers.
3. Education/Training

Secondary education and basic training for specific task related skills, with 2 years’ experience.

1. Language

English – SLP 4444 – (Listening, Speaking, Reading and Writing)

NOTE: The work both oral and written in this post and in this Headquarters as a whole is conducted mainly in English.

Desirable Qualification

1. Professional Experience

1. Experience working in a military headquarters/international organisation.
2. Familiarity with the structure and activities of the Organisation.
3. Experience in proofreading documents/correspondence.
4. Proficient in the use of IKM tools (TT+, EDMS and NIP).

1. Education/Training

1. NATO NCO Orientation Course (ETEE-IT-2627) provided by NATO – School Oberammergau (NSO) or equivalent.
2. NATO Information Knowledge Management (IKM) Course (CCC-IM-2678) provided by NSO or equivalent.

1. Language – N/A

Attributes/Competencies

Personal Attributes

The incumbent must be capable of using their own initiative and working with minimal supervision as the incumbent will need to work closely with military and civilian staff within the Branch and Headquarters. They must be capable of handling details. Must possess good interpersonal and communication skills, when dealing with staff and senior officers. Thought and judgment are required to establish priorities.

Professional Contacts

Daily contact with all levels of staff, particularly drafting officers, in offering advice on staffing procedures and the preparation of SHAPE correspondence. Through face-to-face meetings, emails or NATO Information Portal messages, communicates information to the staff.

Contribution to Objectives

Aim to ease the assimilation of new staff members into the organization through the medium of the SHAPE Staff Toolbox, Induction Programme and IM Foundation Course. Prepare and review easy to follow directives/documents on SHAPE staff work/preparation of correspondence/workflow and computer templates in order to educate, and thereby improve the standard of staff work circulated within (particularly to the Command Group) and outside the headquarters.

There are no reporting responsibilities.

This post reports to: OSC ZOAX 0010 – Section Head (Staff and Workflow Management) – OF-4.

This post deputises: OSC ZOAX 0090 – Proof-reader – B5/G12.

This post is not deputised by anybody.

REMARKS:

Duration of contract: Serving staff members will be offered a contract according to the NATO Civilian Personnel Regulations (NCPR). Newly recruited staff will be offered a definite duration contract of three years normally followed by an indefinite duration contract.

HOW TO APPLY FOR A NATO CIVILIAN POST AT SHAPE:

Applications are to be submitted using NATO Talent Acquisition Platform (NTAP) (https://nato.taleo.net/careersection/2/jobsearch.ftl?lang-en). Applications submitted by other means (e.g. mail, e-mail, fax, etc) are not accepted.

A copy of the qualification/certificate covering the highest level of education required by the job description must be provided as an attachment.

Essential information must be included in the application form. Particular attention should be given to Education and Experience section of the application form. Each question should be answered completely. Expressions such as “please see attached CV, please see annex / enclosed document” or invitations to follow links to personal webpages are not acceptable and will be disregarded. All answers should be in English.

Shortlisted candidates will be requested to provide original documentary evidence and a set of copies supporting statements in their applications. Appointment is subject to obtaining a NS security clearance and a medical certificate.

Current and past civilians working for NATO or any Coordinated Organization, shall indicate their last grade and step held (next to job title), and specify the name of employing NATO body or Coordinated Organization.

Applicants who prove to be competent for the post but who are not successful in this competition may be offered an appointment in another post of a similar nature, which might become vacant in the near future, albeit at the same or lower grade, provided they meet the necessary requirements.

Remarks:

1. A) Only nationals from the 31 NATO member states can apply for vacancies at SHAPE.
2. B) Applications are automatically acknowledged within one working day after submission. In the absence of an acknowledgement please make sure the submission process is completed or re-submit the application.
3. C) Qualified redundant staff of the same grade interested in this post should inform this office, via their HR/Personnel Office by not later than vacancy’s closing date.
4. D) Candidates’ individual telephone, e-mail or telefax enquiries cannot be dealt with. All candidates will receive an answer indicating the outcome of their application.