Job Description A job description is a written statement that describes the employee’s role and responsibilities. The role and responsibilities shall be executed within the NRC framework. The job description facilitates the recruitment process by stating the necessary competencies. It is mandatory for all positions. Position:

Position: M&E Coordinator

Reports to: Country M&E Manager

Supervision of: N/A

Duty station: Juba Travel: 50 – 70% Project number:

Duration and type of contract: 12 months (renewable)

All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

1. Role and responsibilities 

The M&E Coordinator will support monitoring, evaluation, documentation and learning components of the project and NRC Area Offices. He/she will build capacity of NRC South Sudan Area Office Staffs and Consortium partner staff in documenting replicable models that enhance learning. She/he will lead the development of the project M&E tools, checklists, Data Quality checklists including supporting the project manager/project coordinator to produce quality reports. He/She will take lead in documentation of projects progress and change realized through routine monitoring, project implementation following established guidelines, as well as conducting of data quality assessment, audits and verification of project data

Generic responsibilities

1. Adherence to NRC policies, guidance and procedures.

2. Adherence with NRC’s compliance with global data protection requirements

3. Responsible for design, development and implementation of M&E systems, including M&E SOPs, guidance and tools.

4. Participate in programme design and proposal discussions, including theory of change development, log frame design and budgeting for M&E.

5. Support programme staff in planning for and executing M&E, including, data collection methodology and tools and data management, analysis and use.

6. Support the implementation, dissemination and use of evaluations, assessments and monitoring data in programme development, adjustment or review.

7. Support Program Development Unit on Information Management related needs.

8. Contribute to organizational learning through supporting specific analysis, lessons learned and reports.

9. Capacity building and training of programme and M&E support staff on M&E technical and conceptual areas.

10. Supervise and mentor M&E support staff in executing M&E plans/Matrix

Specific responsibilities

Programme Development

1. Support Core Competency Specialists in the development of macro log frames, ensuring that intervention logic and indicators comply with both NRC (mandatory indicators) and industry (SPHERE etc.) standards.

2. Support the M&E manager in the development of consolidated internal log frames for multi- core competency/ multi-location project proposals.

Project Monitoring,

Reporting, and Information Management •

•  Develop and implement systems for regular collection and reporting of project output monitoring data ensuring that data flow from collection, to reporting and analysis is efficient, effective, and accurate.
• Maintain an up-to-date Master list of Indicators for all project output and outcome indicator targets and achievements and ensure that dataset is created in the internal DHIS 2 for NRC global outcome and output reporting (GORS);
•  Develop M&E tools for gathering information/data from the field and keep up to-date data required for timely and quality reporting.
•  Ensure project M&E matrices and monthly indicator performance tracker are completed for each CC for each are of implementation and track online reporting from field teams.
•  Lead in information management to ensure complete and accurate project information are reported on timely to the Country Office by each area office with necessary disaggregation (data by area/location, core competency, gender, type of beneficiaries (IDP, refugees, host community, returnee and other) Support programme staff in planning for and executing M&E activities, including data collection methodology and tools development, data management, analysis and use, clear maintenance of means of verifications and other documentations
•   Support need assessments, baseline and end line surveys, and programme evaluations particularly field data collection using digital data collection methods.
•  Support the area teams to improve quality of monitoring, evaluation, and accurate reporting, including training on M&E tools, validating the quality of training and supervision of enumerators, data entry and analysis, reporting.
• Support the Monitoring and Evaluation Manager in the operationalization of the M&E Standard Operating Procedures and Outcome Monitoring data collection, analysis, and reporting.
•  Use Power BI as an analysis tool produce monthly visualizations of M&E output and outcome data to show project progress and achievements.
•  Fulfill NRCs’ Project Cycle Management Monitoring and Evaluation (M&E) Minimum Standards based on the organization-wide guide, and country-level M&E SOP.
• Promote adherence to NRCs’ standards, including the use of standardized indicators, M&E systems, and country and core competency specific strategic objectives. Contribute to a culture of high-quality project performance, evidence-based programming, and learning.
•  Support the M&E manager to undertake the M&E Compliance/health check for the country program.
•  Support the Area Offices in gap filling as and when required and any other task assigned as needed.

Critical interfaces By interfaces,

NRC means processes and projects that are interlinked with other departments/units or persons.

Relevant interfaces for this position are:

•  M&E Partners
• Consortium Partners
•  Area Managers
• Programme Managers,
• coordinators and program staff in area office
• CC Specialists
•  HOP and HOPSU ,
• Grant Manager ▪ M&E staff across all area offices Scale and scope of position 3 Staff: N/A Stakeholders: Donors and partners Budgets: Lines in project budgets Information: Databases, GORS, input to reports and proposals Legal or compliance:
• Signed terms of employment, donor requirements

• Competencies Competencies are important in order for the employee and the organisation to deliver desired results.
• They are relevant for all staff and are divided into the following two categories:
• Professional competencies These are skills, knowledge and experience that are important for effective performance. Generic professional competencies for this position:
•  At least 5 years’ experience in an international NGO preferably in an emergency or post-conflict setting, including M&E capacity and systems development.
• Thorough experience with and knowledge of principles and current approaches to monitoring and evaluation in relief and development programs, using both quantitative and qualitative methods.
•  Understanding of data and information needs for program management and decision-making Experience in facilitating the capacity building efforts of diverse colleagues, including local partner agencies.
• 3 years of progressively responsible experience in Project/Programme Management, development and Education Programming
•  Demonstrated ability to transfer knowledge to diverse audiences through training, mentoring and other formal and non-formal methods.
• High level English language proficiency (speaking, reading, writing)
•   Analytic and computer skills, including MS Office (Word, Excel, Outlook, PowerPoint, Access, Power BI)
•   Experience using SPSS, STATA, Epi Info, or R Context related skills, knowledge and experience (shall be adapted to the specific position):
•  Good communication and interpersonal skills
•  Strong organizational and team working skills
• Good cultural awareness and sensitivity
•  Highly approachable, trustworthy and confidential
•  Advanced English Language level (Business English is a plus)
•  Knowledge of the NGO operations and the dynamics of the humanitarian sector is a plus
•  Good level of proficiency in Windows Excel and quantitative analysis (SPSS preferred)
•  Excellent communication skills in English
•  Proven presentation, training and facilitation skills 2
• . Behavioral competencies (max 6) These are personal qualities that influence how successful people are in their job.
• NRC’s Competency Framework states 12 behavioural competencies and the following are essential for this position:
•  Strategic thinking
•  Planning and delivering results
•  Working with people
•   Communicating with impact and respect
•  Analysing
•  Handling insecure environments

4 3. Performance Management The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews: • The Job Description • The individual Work- and Professional Development Plan • The Competency Framework

At NORCAP, we work to better protect and empower people affected by crises and climate change. With expertise in the humanitarian, development and peacebuilding sectors, we collaborate with local, national and international partners on finding solutions to meet the needs of people at risk. NORCAP is part of the Norwegian Refugee Council.