The Position:

The Personal Assistant to the Deputy Regional Director position is located in the West and Central Regional Office of UNFPA, Dakar and reports to the Deputy Regional Director.

The Personal Assistant to the Deputy Regional Director provides administrative and secretarial support, maintaining full confidentiality in all aspects of assignment, maintenance of protocol procedures, information flow and follow up on deadlines and commitments made.

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose:

The Assistant provides, administrative and financial support to the programme and technical team, especially to advise and support to COs in the region, and to support the management of the regional programme. The Personal Assistant to the Deputy Regional Director also provides some data and research assistance.

The Personal Assistant to the Deputy Regional Director works with and provides support the members of the Operations and HR Team in the WCARO, as well as the team under the Programme Coordination staff in the country offices, Personal Assistant to the Deputy Regional Director and officers at Headquarters, Regional Offices and Country Offices as well as all staff within the Regional Office. Contacts with staff and other personnel promote achievement of common goals and shared objectives and demonstrate personal commitment to UNFPA’s mandate and organizational vision.

Both internal and external contacts include exchange of information on broader aspects of the work area which may include providing clarification of non-routine matters involving some technical input.

Qualifications and Experience:

Education:

University/College diploma or degree in Administration/Management/ or Social Science

Knowledge and Experience:

At least 5 years’ experience in research assistance;

Previous experience in the UN and advantage, and knowledge of protocol; ▪ Strong interpersonal and organisational skills;

Computer literacy-Word, Excel, Power-point, etc;

Good knowledge of Oracle information System;

Good writing and communication skills in English and French

Languages:

Fluency in English. Working knowledge of French and/or Portuguese, an asset.

Compensation and Benefits:

This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.

Disclaimer:

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm

In accordance with the Staff Regulations and Rules of the United Nations, persons applying to posts in the international Professional category, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.