Recruitment Assistant
JOB DETAIL
OVERVIEW
Post Number : HRM/TA 009 & HRM/TA 010
Grade : G-5
Parent Sector : Bureau of Human Resources Management (HRM)
Duty Station: Paris
Job Family: Human Resources
Type of contract : Temporary Appointment
Duration of contract : From 1 to 6 months
Recruitment open to : Internal and external candidates
Application Deadline (Midnight Paris Time) : 2-NOV-2023
UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
(Only candidates who are entitled to work in France may apply to this position)
OVERVIEW OF THE FUNCTIONS OF THE POST
Long Description
Two positions are available
Position Summary:
The Recruitment Assistant plays a pivotal role in supporting our recruitment process by performing various administrative and support tasks to ensure the efficient and effective execution of recruitment activities. Working closely with the Staffing and Recruitment team and hiring managers, the Recruitment Assistant will be instrumental in attracting and recruiting top talent.
Key Responsibilities:
- Create compelling job advertisements to attract a diverse pool of candidates and post job vacancies on our website, LinkedIn, and other job boards.
- Support Human Resources Officers (HRO) in conducting direct candidate sourcing.
- Review applications to ensure they meet basic qualifications and requirements.
- Collaborate with HROs and hiring managers to identify and select appropriate assessments for candidates, such as written assessment, skills tests, and pre-recorded video-interviews.
- Schedule and coordinate the administration of assessments using a dedicated IT platform. Collect and organize assessment results and feedback from assessors or hiring managers.
- Assist in the preparation of interview questions and evaluation forms. Take notes during the interview and prepare first draft interview report, as necessary.
- Where necessary, organize the logistics of interviews, including scheduling, setting up videoconferencing and communicating with candidates.
- Organize meetings of the Appointments Review Board (ARB), an internal advisory committee.
- Update job requisitions files, ensuring that the required documents and notes are correctly recorded in an application tracking system.
- Perform other duties as required.
COMPETENCIES (Core / Managerial)
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REQUIRED QUALIFICATIONS
Education:
- Completed secondary education. Vocational training in human resources would be an asset.
Work experience:
- Minimum of 5 years of work experience preferably in administrative roles, including in Human Resources.
Skills and competencies:
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Ability to handle sensitive and confidential information with discretion.
- Problem-solving skills and adaptability.
- Strong time management and multitasking abilities.
- Proficiency in MS Office Suite and familiarity with applicant tracking systems (ATS).
- Ability to collect and analyze data, build high quality reports and dashboards. Proficiency in Excel, Power BI, Tableau, or similar data visualization tools would be an asset.
- Knowledge of LinkedIn Recruiter tool would be an asset.
Languages
- Excellent knowledge of English and working knowledge of French.
DESIRABLE QUALIFICATIONS
BENEFITS AND ENTITLEMENTS
UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.
The approximate annual starting salary for this post is 43.734 Euros.
For full information on benefits and entitlements, please consult our Guide to Staff Benefits.
SELECTION AND RECRUITMENT PROCESS
Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.
The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview.
UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.
Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.
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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.
UNESCO does not charge a fee at any stage of the recruitment process.
