About Us :

The Norwegian Refugee Council (NRC) is an independent humanitarian organization helping people forced to flee. We work in crises across 40  countries, providing emergency and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve the international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.

We protect displaced people and support them as they build a new future. We started our relief efforts after World War Two. Today, we work in both new and protracted crises across 40 countries. We specialize in six areas: food security, education, shelter, legal assistance, protection from violence, and water, sanitation and hygiene.

Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas, or Offices that may be host to considerable health, safety, and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks.

NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.

Norwegian Refugee Council (NRC) ambition is to be a great safe and secure organisation to work for. To achieve this, we aim to provide high quality administrational support at the MENA Regional Office in Amman. The Regional  Health , safety and Security (HSS ) Officer – Middle East Office is responsible for the day-to-day administrative support to the Head of Regional HSS, and to the Regional HSS and Access Advisors at MENA RO . The HSSA Officer will provide administrative support for the Regional HSSA tasks in general

What you will do

Generic Responsibilities:

1. Provide administrative support for the Regional HSS and Access department.
2. Assist with the administrational work with relevant HSS and Access documents, training, and events.
3. Internal communication to MENA regional staff.
4. Other tasks assigned by the Head of regional of HSS.

Specific Responsibilities:

1. Prepare and take minutes of HSS meetings .
2. Support with organizing HSS and Access-related events, including workshops and seminars including first aid training and others as assigned .
3. Conduct security assessments for newly identified apartments.
4. Maintain the HSS training stock inventory.
5. Raise procurement requests for necessary items and ensure they are purchased in timely manner relate to HSS department .
6. Conduct security briefings and inductions for new staff and visitors.
7. In coordination with the regional security advisors, draft and distribute relevant security advisories.
8. Support in the context monitoring.
9. Contribute to drafting relevant security plans for MENA Regional Office premises.
10. Coordinate with admin team in ensuring NRC infrastructure are compliant.
11. Maintain HSS share point pages and trackers up to date.

Professional competencies, Qualifications & Skills required:

• Minimum 2 years of relevant experience in administrative domain related to logistics , events management and clerk work preferably  in international  non profit organizations (INGOS) .
• BA degree in administration , Disaster management , business administration or any relevant field
• ,Advanced Proficiency Level   in Arabic and English, Written , Verbal and Spoken .
• High attention to detail and performance driven .
• Excellent Computer skills knowledge iin Miorcrosoft Office programs ( Word , Excel , power point ..etc and kinolwdge in using outlook , share point and office 365).
• Ability to work with diverse and inclusive environment and with remote based teams .

Context related skills, knowledge and experience: 

• Strong organisational and team working skills
•  Demonstrate Diversity and Inclusion.
•  Maintain confidentiality.
• Ability to work with remote teams.
• Knowledge of the INGOs operations and the dynamics of the humanitarian sector and working within complex and hostile environments is a plus.
• Demonstrated experience in delivering trainings is a plus .
• Exposure to process administrative support within a Humanitarian context is a plus.
• Basic knowledge in Health , safety and security (HSS ) Fundamentals with INGOS or Local NGOS is a plus,
•  Being a certified first aider is a plus.

Behavioral Competencies 

• Planning and delivering results
• Working with people
• Communicating with impact and respect
• Analysing
• Handling insecure environments
• Coping with Change

Critical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

• HSS and Access adviser in the MENA  Regional Office
• HSS Focal Points at Country offices
• Finance Department at MENA Regional Office
• Human Resources Department at MENA Regional Office
• Logistics Department at MENA Regional Office
• Internal Communication

Performance Management

The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC people system Goals and Performance. The following will be used for performance reviews:

• The Job Description
• Goals and Performance on NRC People
• NRC  Competency Framework

What We Offer

NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.

We offer an opportunity to match your career to a compelling cause and a chance to meet and work with people who are the best in their fields.

Female candidates are strongly encouraged to apply and join our work culture that empowers every employee to share ideas and take responsibility: At NRC we think outside the box. We encourage ideas and give responsibility to all employees at all levels, to help solve the complex issues that we face. You will have many opportunities to be heard and take initiative.

We are also looking for people who share our values:

• To be dedicated in what we do;
• To be innovative with our solutions;
• To act as one unified and inclusive team;
• To be accountable to the donors that make our work possible; the people we exist to serve, and to each other… the members of our NRC family.

Additional Important Information:

Grade:                               Grade 5 Officer level , Junior Level

Reports to :                      Regional Head of Health , Safety and Security .

Duty station:                    Amman, Jordan

We invite applications from all qualified and interested candidates. Send in your application no later than  March  14^th, 2024. 

Please ensure you attach your CV, Cover letter & copies of your academic and professional certificates.