Award Management Solutions (AMS) has 3 teams, one of which is the Regional Management Support team. This team comprises of regional based AMS Regional Managers who are the first point of contact for the CARE Implementing Presences (CIP; that is Country Offices) and the Regional Offices to provide advice and interpretation of donor rules and regulations, award management and partner funding agreement management. This position takes the lead in supporting CIP staff management of non-USG restricted donor awards, and liaisons with AMS’ USG Compliance Support team who provides specialized support related to USG award and partner agreement management. AMS is looking for a qualified individual who can step into this role for a 3-month TDY during the absence of the job incumbent.

Responsibilities :

1. Compliance with Donor Regulations (Estimate 35%)

In consultation with the Director of Global Regional Management Support, serve as resource to CARE staff, partners, and grantees to improve CARE compliance with donor rules and regulations through:

• Provide knowledge expertise, guidance and technical support on donor rules and regulations to CARE Implementing Presence (CIP) teams.
• Support CIPs in managing relationships with CARE Member Partners including negotiating Pre-IPIAs and addressing issues as needed.
• Clarify and direct staff to how best to comply with donor and CARE policies and procedures.
• Respond to CARE Implementing Presence (CIP, that is Country Office) staff on donor questions related to compliance issues and CARE policies.
• Support the CIP in responding to external audit questions and issues.
• Provide oversight monitoring of awards and partner funding agreements compliance with donor rules and regulations.

2. Agreement and Partner Management Oversight (Estimate 35%)

This position ensures appropriate engagement, management, monitoring and compliance of awards and partner funding agreements throughout the Award and Partner Agreement Life Cycle including coordination and facilitation of pre-award to post-award transition, implementation and close out. This includes:

• Oversight monitoring of grants and contracts to ensure processes and procedures compliant with donor regulations and CARE policies, and responsiveness to corrective action plans, as applicable.
• Quality review and approval of new awards and partner awards.
• Compliance oversight and quality control of award & partner monitoring, and support negotiations with donors.
• Provision of technical assistance to CIPs from the implementation phase to closeout of awards and partner funding agreements, ensuring that all requirements have been met and no outstanding obligations remain unsettled.
• Provide guidance to CIPs in responding to and addressing audit findings on award and partner agreement management.
• Provide risk identification, assessment, mitigation support and support with audit follow-up regarding corrective actions by policy owners and management.
• Provide guidance on partner agreement management (including due diligence, monitoring processes, tools, responsibilities, etc.)

3. Compliance and Risk Management Oversight (Estimate 10%)

Provide oversight and support in effective implementation of “Risk and Compliance” framework by CARE USA COs in the region as follows:

• Collaborate with the region by engaging as a “thought partner” to ensure the effectiveness of the compliance and risk management program.
• Provides training and coaching on the Register of Active Risks (ROAR).
• With the Regional Team, supports CIPs update their ROAR during the 1^st quarter of FY 2024.

4. Capacity Strengthening (Estimate 10%)

Mentor and train staff to build up capacity in non-USG donor compliance, award and partner management and coordinate with the USG Compliance Support team within AMS.

• Provide capacity support for partner funding agreement management in CIPs including review of partner funding agreement documents and files based on policy thresholds.
• Participate in CIP assessment and spot-checking activities to identify capacity strengthening and skills development needs of staff and partner organizations.

5. Other duties as assigned (Estimate 10%)

• Contribute to AMS Regional Management Support team FY24 planning.
• Contribute to advancing the team’s priorities in FY24.
• Other duties as identified.

Qualifications:

• Master’s degree in business administration, Management, Finance, International Development or equivalent work experience.
• Contracts and/or Grants management certification
• Project management training. Country Office or field operational experience.
• At least 5 years of experience demonstrating knowledge of international nonprofit grants and contracts management and compliance practices working with and interpreting applicable donor rules and regulations.
• Demonstrated experience with managing and providing training on on a variety of donor funded awards and partner funding agreement in an international development or humanitarian context.
• Demonstrated experience with contracts and grants training delivery and facilitation.
• English Fluency (Written and Oral)
• Experience working in a donor agency in area of contract and/or grant management, regulatory compliance or operations.
• Demonstrated experience managing donor awards and partner funding agreements (i.e. sub-awards).