Job Identification (Reference Number): 13137
Position Title: Regional Reporting Officer
Duty Station City: Bangkok
Duty Station Country: Thailand
Contract Type: Special short-term ungraded, nine months with possibility of extension
Recruiting Type: Professional Staff, Grade UG
Vacancy Type: Call For Applications
Initial duration: Nine months with possibility of extension
Closing date: 27 February 2025

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration.

Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.

Organizational Context and Scope

The IOM Regional Office for Asia and the Pacific in Bangkok (ROAP) is covering 40 countries across the Asia and Pacific region. The key responsibility of the ROAP is to formulate regional strategies and plans of action and to provide programmatic and administrative support to the countries within its region.

Under the overall guidance of the Regional Director (RD) for ROAP, and the direct supervision of the Regional Project Development Officer (RPDO), the Regional Reporting Officer, working within the Regional Project Support Unit (RPSU), will coordinate the donor reporting aspects of IOM programmes and projects in the region and assist with the reviewing process, in coordination with the Regional Thematic Specialists (RTS), the Regional M&E Officer, and other relevant units.

The tasks will be in line with IOM’s Project Development and Implementation (PDI) policies and procedures, Results Based Management (RBM) principles, IOM’s Strategic Results Framework, and donor requirements; and in the context of the Global Compact for Migration (GCM) and the Sustainable Development Goals (SDGs).

Ensure donor reports are in compliance with Agreements and IOM PDI processes:

1. Conduct the reporting review in coordination with the RTSs, Regional M&E Officer, and other relevant Units and missions in donor capitals in line with IOM’s PDI procedures and donor requirements, to ensure smooth and timely report review and endorsement processes.
2. Ensure the application and use of the Strategic Results Framework in reports, in coordination with the Regional M&E and Risk Officer and ensure that Sustainable Development Goals and the Global Compact on Migration underpin results-based reporting. As required, facilitate meetings and webinars for the COs to further guide them on SRF reporting.
3. Support Country Offices (Cos), in particular Programme/Project Managers develop reports and/or the reporting format as needed for the preparations of external and internal reporting.
4. Remind and advise Cos concerning reporting responsibilities, requirements and deadlines. In coordination with Donor Relations Division (DRD), follow up on pending/overdue reports to be cleared in the system (PRISM).

Build capacity of missions and PMs in report writing

1. Make recommendations on structure and presentation of donor report narrative texts for results-based reporting, clarity, readability, consistency and logical sequence; clarify ambiguities and correct substantive errors in consultation with project management.
2. Liaise regularly with Cos to maintain familiarity with project needs, parameters, and activities; Provide advice on compliance with donor requirements; and Facilitate capacity building and training support together with relevant ROAP units.
3. Identify bottlenecks and facilitate institutional training and capacity building on donor reports; and design and deliver bespoke sessions tailored to the specific needs of units and missions.

Contribute to strong knowledge management 

1. Support COs and coordinate with ROAP units in coordinating IOM institutional reporting such as the Institutional Questionnaire and related processes, as week as internal reporting to the Executive Office.
2. Support in reviewing and editing high-quality written materials, including talking points for senior management, presentations, factsheets, and brochures.
3. Contribute to national, sub-regional and regional strategy development in Asia and the Pacific, review and annual workplan and reporting.
4. Develop and maintain report review tracking systems at the ROAP including managing the ROAP’s Donor reporting function via outlook mailbox and PRIMA; assess periodically the relevance and efficiency of reporting systems; recommend and implement improvements.
5. Contribute to needs assessments, evaluations of project effectiveness, impact and sustainability, make recommendations for project improvement with other relevant ROAP and HQs unit, and identify projects that deserve institutional visibility, and provide direct guidance and support within visibility efforts.
6. Identify and disseminate lessons learned and good practices as identified through programme implementation, as well as monitoring and evaluation activities, and support presentation to internal and external audiences, as appropriate.
7.  Perform such other duties as may be assigned

EDUCATION

• Master’s degree in Political or Social Sciences, International Relations or a related field from an accredited academic institution with two years of relevant professional experience; or,
• University degree in the above fields with four years of relevant professional experience.

EXPERIENCE

• Experience in project implementation and management, preferably in the field of research, monitoring and/or evaluation;
• Experience with Results Based Management (RBM) approach and other strategic planning approaches;
• Experience preferably in an international or non-governmental organization, and experience working in the field of migration;
• Experience in liaising with other international organizations and network/partnership building;
• Experience writing papers, briefings, articles and with own work published an advantage; and,
• Experience in the use of database applications and statistical analysis tools.

SKILLS

• Superior reporting and writing skills;
• Superior coordination skills;
• Good knowledge of monitoring and evaluation; and,
• Knowledge of UN and bilateral donor programming.

LANGUAGE

IOM’s official languages are English, French and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, French, and Spanish) and/or Thai is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these five values:
• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators No level
• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Notes
Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

For this staff category, candidates who are nationals of the duty station’s country and who do not have prior experience outside the duty station’s country as staff member in the Professional category cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies