1. OBJECTIVE

The CGIAR System Organization solicits proposals from qualified procurement consultancy firms to provide services in four phases to advance the improvement of procurement practices within CGIAR research organizations.

2. BACKGROUND

CGIAR is a global research partnership whose mission is to create a world with sustainable and resilient food, land, and water systems that deliver diverse, healthy, safe, sufficient, and affordable diets and ensure improved livelihoods and greater social equality within planetary and regional environmental boundaries. One CGIAR is a dynamic reformulation of CGIAR’s partnerships, knowledge, assets, and global presence, aiming for greater integration and impact in the face of the interdependent challenges facing today’s world. As such, One CGIAR seeks operational integration, which includes a harmonized procurement strategy, where Centers maintain their legal status while working more closely together in an integrated operational structure overseen by unified governance. CGIAR centers work worldwide in over seventy countries.

CGIAR is looking for an experienced Procurement firm to advance key areas supporting the One CGIAR operations integration, specifically advancing the integration of a procurement strategy.

We endeavor to foster a multicultural environment free of harassment and discrimination; and that embraces and values individuals regardless of age, ethnicity, race, gender, national or social origin, marital status, or any other form of personal identity.

You can find further details on our websites:

CGIAR: https://www.cgiar.org/

ONE CGIAR: https://www.cgiar.org/food-security-impact/one-cgiar/

RESEARCH CENTERS: https://www.cgiar.org/research/research-centers/

3. SCOPE OF THE ENGAGEMENT AND DELIVERABLES

This RFP document is not intended to limit the bidder’s submissions but rather to provide a framework for the CGIAR to evaluate each one and determine which submission best addresses our needs. Prospective firms are encouraged to offer innovative approaches and added value with any additional information not explicitly outlined in this Proposal. Bidders will provide any useful additional information upon request by the CGIAR.

We are starting our integration journey, addressing some initial needs captured in the four phases of the Scope of Work. Procurement Firms are invited to participate in all or some phases depending on the firm’s capabilities and specialization. CIP reserves the right to progress with all, one, or multiple phases or activities of a bidder’s response based on the performance against the evaluation criteria.

Scope of Work

The consultancy engagement seeks to:

Phase 1: Customized Procurement Training

Develop and deliver customized procurement training for CGIAR research organizations’ procurement leadership. The training seeks to introduce a common understanding of best business practices and key elements for a successful procurement function, including, but not limited to, adding value across the project cycle, contract management, managing suppliers’ performance conduct and relationships, how to remain agile while managing risk, and softer business skills of a customer service-oriented procurement professional. The training content will be finalized through sessions with the CGIAR team to ensure areas of focus and content address the CGIAR centers and One CGIAR priorities. The 2 to 2.5-day training may be delivered virtually or in person (TBD) in late June or early July 2023.

Phase 2: Stakeholder Engagement Plan

Develop a stakeholder engagement plan across all One CGIAR centers to understand where CGIAR procurement operations are today, including areas where procurement is adding value and where there are opportunities for improvement, increasing the existing baseline reach and visibility of needs by categories. The exercise should include a framework that ensures stakeholders understand what procurement may bring as added value while fulfilling the expected organizational procurement function responsibilities. The consultant will guide CGIAR across all aspects of creating and benefiting from a stakeholder engagement, including, but not limited to, refining existing baseline data, “onboarding” of stakeholders, an engagement plan, and plan to monitor and update the stakeholder baseline.

Phase 3: Group Purchasing Agreements and Tools

Develop the standard agreements, tools, guidelines, and training necessary for the efficiency of a Group Purchasing Office. This includes but is not limited to, the templates and guidelines for group procurement and promotional agreements, contract clause library, rebate strategies, and other tools used to incentivize CGIAR center participation.

Phase 4: Category Management

Conduct preliminary analysis for category establishment and management options aligned with the CGIAR Integrated Professional Services (IPS) Program and the CGIAR Procurement leaders’ evaluation of potential digital transformation tools. This phase depends on IPS progress and is not scheduled for implementation before 2024.

Expected Deliverables

The deliverables below must align with the scope of work in 3.1:

• 2-2.5 days Customized procurement training materials and delivery
• Stakeholder engagement and baseline report.
• Standard agreements, tools, guidelines, and training necessary for the efficiency and effectiveness of a Group Purchasing Office
• Preliminary analysis report for category establishment and management options.

4. ENQUIRIES AND SUBMISSION

All inquiries and intent to respond should be addressed to procurement via email to Ximena Ganoza, Logistics Senior Manager, [email protected], copying Nataly Aguilar, Logistics Specialist [email protected].

Submit an electronic copy of your technical and financial proposal as two separate documents to Ximena Ganoza, Logistics Senior Manager, [email protected] copying Nataly Aguilar, Logistics Specialist [email protected] by May 26, 2023 Midnight (EST). Both documents can be attached to the emails with the subject line “RFP for CGIAR Procurement.”

For more information, please consult:

1. CGIAR Procurement Consultancy
2. Request for Proposal – Procurement Services
3. Letter Notice of Intent to Bid
4. Non disclosure agreement