Primary responsibilities include (but are not limited to):

1. Assisting Correspondence team with daily transcription and editing

1. Assisting Correspondence team with long-term projects like mailings to donors

1. Maintaining archival systems

1. Organizing and maintaining CEO’s physical files (books, documents, attachments)

1. Maintaining CEO’s contacts in Salesforce database

1. Update contact information, organizations, meetings for EO contracts

1. Tracking in-person meetings for follow-up with Partnerships

The Correspondence Assistant may also:

1. Assist the Office Manager with shifts at front desk (handling phone, door, greeting guests)

1. Assist the Board Secretary on special projects.

Time Commitment:8-24 hours/week; must be available on Sundays; Mondays, Tuesdays preferred (half days during the week are open to discussion)

Knowledge, Skills, and Abilities:

• Owns a PC – desired, but not required.
• Detail-oriented, organized, and flexible.
• Strong analytical skills and an ability to create systems
• High energy and calm manner – able to handle stressful situations and different personalities

• Intrapreneurial – able to innovate within an existing organization and get things done well in a new way
• Works well without a lot of direction and is able to manage in ambiguity.
• Able to communicate ideas and create personal relationships through writing.
• Preferred: transcription and dictation experience, Microsoft Suite