Position Title: Resource Management Branch Associate

Reports to: Associate Director, Impact & Planning

Location: Boston, MA hybrid role; in Boston office 2 days per week

Position Type: Full-Time

Please note that we do not sponsor U.S. work authorization for this role. Candidates must be able to legally work in the U.S. without visa sponsorship.

Position Overview

The Resource Management Branch Associate is an integral member of Partners In Health’s (PIH) Resource Management Branch, which is focused on the iteration, adaptation, and creation of systems and processes that improve the planning, coordination, and use of PIH’s resources. The position will sit on the Impact & Planning team and provide administrative, systems, and project support to three departments as well as direct support to the Principal, Chief Finance and Systems Officer.

The Associate’sprimaryresponsibilitiesareadministrative, and require great diplomacy, resourcefulness and flexibilityas this individual will be working closely with a diverse range of people within and outside of the organization.Theseresponsibilitiesincludemanaging and optimizingcommunication between various departments, calendar management, strategic support, and coordination across various projects and priorities. The Associate proactivelyidentifies and implements improvements to administrative systems and processes that support the branch’s efficiency and effectiveness.This position offers great exposure to the inner workings and strategies of several key departments of a fast-paced non-profit within the global health sector.

Responsibilities

Administrative Support to the Principal, Chief Finance and Systems Officer,and Department Heads (60%)

• Schedule meetings, assemble and communicate agendas, and record and circulate clear notes and action steps.
• Arrange travel logistics for site visits, cross-site training and workshops, and conferences including creating itineraries and hosting visitors in the Boston office when needed.
• In collaboration with the hiring manager and HR, provide recruitment and onboarding support including resume reviews, interview planning and coordination, scheduling, and development and maintenance of branch-wide materials.
• Manage certain finance matters including invoices, reimbursements, receipts and corporate credit card statements.
• Create, update, and maintain shared internal resources such as presentations and SharePoint sites.

Communication and Project Management Support(40%)

• Create and manage internal communication systems across the Resource Management Branch.
• Provide project management support in the planning, monitoring, and tracking of cross-Branch priorities and strategic initiatives. Support knowledge management processes and improvement efforts across different functions.
• Courteously and appropriately represent PartnersInHealth and the U.S. Coordination Site when interfacing both internally and externally.

Requirements andQualifications

• Bachelor’s degree in public health, international development, or related field or 2 years work experience.
• At least 3 years of relevant experience, including providing administrative support in a fast-paced environment.
• Advanced organizational skills and attention to detail.
• Ability to work independently, take initiative and work effectively within a team.
• Must be a quick learner, able to manage multiple priorities and easily adapt to changing circumstances.
• Strong interpersonal and communication skills, verbal and written.
• Proficiency in Microsoft (MS) Office (Excel, PowerPoint, Word) and working knowledge of MS SharePoint.
• Readily learns new software systems and technology.
• Interest in social justiceand global healthstrongly desirable.

Please note:

• A cover letter and resume are required for application review.

Organizational Profile

Partners In Health (PIH) is a non-profit, global health organization that fights social injustice by bringing the benefits of modern medical science first and foremost to the most vulnerable communities around the world. PIH focuses on those who would not otherwise have access to quality health care. PIH partners with the world’s leading academic institutions to create rigorous evidence that shapes more sound and all-inclusive global health policies. PIH also supports local governments’ efforts to build capacity and strengthen national health systems.

As of today, PIH runs programs in 11 countries (Haiti, Kazakhstan, Lesotho, Liberia, Malawi, Mexico, Navajo Nation, Peru, Rwanda, Sierra Leone, United States), where it provides direct care to millions of patients, through public facilities and community engagement.

Partners In Health (PIH) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. It is the policy of PIH not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, creed, disability, sex and gender, sexual orientation, gender identity and/or expression, military or veteran status, or any other characteristic protected under applicable federal, state or local law. PIH works in and with a number of governments in and outside the U.S., and to the extent applicable, this statement is intended to incorporate the prohibition of any unlawful discrimination covered by applicable laws in such countries, states, and municipalities.

Partners In Health participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.

Pay and Benefits

The general salary range for Associate-level roles at PIH is $55,000-$70,000. The expected starting salary for the Resource Management Branch Associate role at commencement of employment is expected to be between $60,000-$62,000 /year. The starting salary offered may vary depending on multiple individualized factors, including market for the position, job-related knowledge, skills, and experience.

Subject to the terms and conditions of the applicable plans then in effect, eligible employees may enroll in a 401(k) plan with employer match, as well as participate in organization-sponsored medical, dental, vision, short-term and long-term disability insurance, and basic life insurance plans for the employee and the employee’s eligible dependents. Full time employees will receive 15 days of vacation, 12 sick days, 3 personal days, and 3 volunteer days in addition to paid time off during the week between Christmas and New Year’s Day, the week of July 4th, and 11 additional holidays annually.