The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world.  Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.

The Environment Directorate (ENV) supports governments in identifying and implementing the environmental policies needed to support a cleaner, more resource-efficient and low-carbon green growth path. The ENV team is made up of environmental economists, analysts and scientists who collect data, develop indicators, review country performance, undertake cross-country analysis and provide policy recommendations.

ENV is looking for an experienced Resource Management Officer to assist the the Finance, Investment and Global Relations Division (ENV/FIG). The chosen candidate will carryout a wide range of duties in the field of budget monitoring and control and Human Resources under the supervision of the Senior Resource Management Advisor (Senior RMA) and will work very closely with Programme Managers, the Head of Division (HOD) and the Organisation’s corporate services.

Main Responsibilities

Financial Management and administration

·        Assist with the control of expenditure and approve financial commitments, ensure validity of the supporting documentation.

·        Provide guidance on the application of financial norms and procedures and ensure compliance with OECD’s financial regulations, instructions, procedures, policies and practices, using the corporate financial and administrative processes, systems and tools.

·        Assist with monitoring budgets and reviewing the Division accounts to ensure that expenditures and financial commitments accurately reflect the state-of-play. Assist in the annual closing of the accounts and opening of the following year’s accounts.

·        Provide guidance to staff members on all aspects of procurement, in particular for contracts over 30k EUR, liaising as necessary with the central OECD purchasing group and legal department.

·        Ensure complete and accurate records are kept for audit purposes.

Management of voluntary contributions (VCs)

·        Participate in the negotiation and review processes of often complex (EUR M and multi-year) new VCs. Proactively contribute to efficient collaboration and dialogue with programme managers, donors and OECD central services.

·       Work in close collaboration with the project managers and Heads of Division/Unit to prepare draft VC budgets, review draft VC agreements and output timelines to ensure feasibility, proper cost assumptions, and compliance with OECD guidelines.

·       Manage the VCs regularly  ensuring the contractual conditions are respected and that donor(s) receive accurate, financial and substantive reports in accordance with the grant agreement.

·        Review expenditure to ensure that financial commitments are up to date and that VCs are managed in line with contractual requirements.

Human Resource Management (HRM)

·        Assist with all stages of recruitment processes and related administrative actions, including the participation in panel interviews for administrative support staff.

·        Assist in the organisation of recruitments, including job vacancies for publication, candidate testing and video screening, panel interview logistics and managing the candidates during throughout recruitment process.

·        Provide staff with guidance on the application of corporate human resources rules and regulations, including processes, procedures, policies and practices, and develop Directorate-wide communications as necessary.

·        Organise  the welcoming and onboarding/orientation of new staff, and remain the contact point for  all staff on HR questions.

Other

·        Keep up-to-date on OECD’s regulatory framework  relevant to financial,  HR  and corporate management reforms.

·       Continuously contribute to improved process efficiency.

·       Participate in finance community and/or human resources working groups

·       Assist with the management of office space for the Division and other administrative tasks as necessary and provide back-up to colleagues as needed.

Ideal Candidate Profile

Academic Background

·       Good level of secondary, preferably post-secondary, education in related to the role areas, relevant training would be an advantage.

Professional Background

·       Proven experience in human resources management and/or a finance management, preferably in an international context.

·       Proven experience in the interpretation and application of human resources and/or financial management procedures and policies.

·       Knowledge of the structure, processes and regulations of an international organisation would be an advantage.

·       Experience with the management of complicated grants agreements, including from the European Commission would be an advantage.

·       Proven ability to cope with conflicting requests and strict deadlines, to communicate strategically and work effectively in a multicultural environment.

Tools

·      A good level of experience in using resource management applications such as SAP, OBMR, GM, eVC, Business Objects (BO), Taleo, or the ability to quickly master the use of such applications.

Languages

·       Fluency in one of the two OECD official languages (English and French) and a knowledge of, or a willingness to learn, the other.

·       Knowledge of other languages would be an asset.

Core Competencies

·     For this role, the following competencies would be particularly important: Analytical thinking, Achievement focus, Flexible thinking, Managing resources, Teamwork, Client focus, Diplomatic sensitivity, Organisational knowledge

·       Please refer to the level 2 indicators of the OECD Core Competencies.

Contract Duration

·       12 months fixed term appointment, with the possibility of renewal.

What the OECD offers

·       Depending on level of experience, monthly salary starts at either 6,130 EUR or 7,563 EUR, plus allowances based on eligibility, exempt of French income tax.

·       Click here to learn more about what we offer and why the OECD is a great place to work.

·       Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment and many other policies supporting staff in their daily life.

·     Please note that the appointment may be made at a lower grade based on the qualifications and professional experience of the selected applicant. 

Selection Process

For retained candidates, written tests/video-recorded interviews and panel interviews are foreseen in late August-early September 2023.

Please note that our Rules and Regulations stipulate that the mandatory retirement age is 65.

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries and of other programmes with different membership (such as the Nuclear Energy Agency, the International Transport Forum, the Financial Action Task Force, and the Sahel and West Africa Club) irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.