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Population Services International
Legal Counsel, Indonesia
Request for Proposals

To Provide: Legal Services (PSI will also consider Corporate Service Providers who can access legal counsel as necessary)

Issue Date: July 19, 2024

Last Date for Receipt of Clarification Questions by PSI: July 26th, 2024 11:59 PM PST

Last Date for Responses by PSI: August 2nd, 2024 11:59 PM PST

RFP Closing Date and Place: August 9th, 2024 11:59 PM PST

Please direct all inquiries regarding to this RFP to:
Ms. Arzo Kaderi
[email protected]

Population Services International
1120 19th Street, NW, Suite 600
Washington, DC 20036

Introduction

PSI is a non-profit organization working to improve the health of poor and vulnerable people in developing countries. PSI has an annual budget of $500+ million, offices in 60+ countries, and 8,000+ employees. Country offices are supported by 200+ staff providing services in
programmatic and administrative areas. Collectively this group is referred to as “Global
Services”, though most staff are based in Washington, D.C. Global Services is divided into four “cones” which encompass over 20 departments. For further information on PSI’s size, scope, structure, and strategy refer to www.psi.org.

Scope of Work

* The Scope of Work provided below is a summarized version of the full scope. The full scope will be shared with the selected vendor or with applicants at a stage following the receipt of the signed NDA.

** Final deliverables will be discussed and finalized between PSI and the candidate.

PSI has previously worked with an outside firm to conduct a landscape of the legal environment
in Indonesia and gather information on the types of entities applicable to the planned activities. (A copy of the legal memo will be shared with the selected vendor upon signature of the engagement letter and the non-disclosure agreement).

Based on the previous legal landscape, PSI will register a foundation in Indonesia with the
intention of carrying out not-for-profit activities. It is our understanding that a foundation is the
commonly used entity for these activities for both local and foreign entities.

PSI is seeking legal counsel with experience in governance and entity registrations in Indonesia to guide PSI through this process. The selected vendor will be expected to:

• Review the existing memo along with PSI’s status and/or planned activities in country and confirm that a foundation is the right choice
• Clarify all governance, tax, legal requirements for a foundation
• Complete the application process fully and submit on behalf of PSI
• Register or support PSI in registering for any and all necessary business licenses

Deliverables for this scope of work include but are not limited to:

• A kickoff call with PSI
• Preparation and submission of the application to relevant agencies in Indonesia
• A document and/or packet with a breakdown of the governance and filing requirements for the new entity

Language
All documents submitted in response to this RFP, as well as all correspondence in connection
with the RFP, shall be in the English language.

Clarifications
Inquiries concerning this RFP must be submitted in writing, to be received by the date shown on the Cover Page. Such inquiries shall be sent by email, directed to

Attention: Arzo Kaderi
Email: [email protected]

PSI is under no obligation to consider or respond to questions that are not received by that date.

Bid Preparation
Bidders should submit their responses to this RFP to include:
A. Technical Proposal
B. Financial Proposal

A. Technical Proposal
Your proposal should provide basic information about your Company and relevant service
offerings. It should have a section addressing each of the following areas:

(a) Company Profile
(b) Approach
(c) References

Responses should include the following information:
a. Company Profile
• Describe the Company on an overall basis, both nationally and internationally (if
appropriate)
• Summarize the Company’s qualifications and experience of the activities described in the
scope of work
• Provide a detailed track record of previous similar work undertaken
b. Approach
• Provide a description of the Company’s approach to the requested services
• Describe the Company’s experience dealing with legal landscape in Indonesia
• Describe the Company’s capability to register a foundation for not-for-profit activities on
behalf of foreign entity
• Describe the key personnel to be utilized on the engagement; indicate their degree of
expertise and prior experience, which would be appropriate for the engagement;
c. References:
1. Submit a minimum of two (2) client references for similar work in Indonesia
2. Provide any other information to demonstrate the Company’s capability in relation to the
Scope of Work

B Financial Proposal
Bidders pricing should be based on the following:
For Services performed during the Term, Consultant will be paid in accordance with the rates set forth in Annex 2 hereto [Annex 2 should list Consultant’s employees and their daily or hourly rates (and overhead or indirect rates, as appropriate)];

Bid Submission
All proposals must be in writing, in the English language, and manually signed and dated by an authorized employee of the Bidder. They may be emailed as shown on the RFQ cover page.

Proposals may not be altered, corrected or withdrawn after the Date of Receipt, except that PSI, at its sole discretion, may permit correction of arithmetic errors, transposition errors, or other clerical or minor mistakes, in cases in which PSI deems that both the mistake and the intended proposal can be established conclusively on the face of the proposal. Other than the mistakes listed in the previous sentence, no mistakes alleged by a Bidder after the Date of Receipt will be permitted to be corrected.

Proposals must be valid for at least ninety (90) days from the Date of Receipt. #li-remote #li-lm1