OVERVIEW

Parent Sector : Culture Sector (CLT)

Duty Station: Havana

Classification of duty station: [[filter12]]

Standard Duration of Assignement : [[filter13]]

Job Family: Culture

Type of contract : Non Staff

Level : Level 2

Duration of contract : From 1 to 6 months

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 30-06-2023

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

OVERVIEW OF THE FUNCTIONS OF THE POST

The UNESCO Regional Office for Culture in Latin America and the Caribbean is implementing the programme Transcultura: Integrating Cuba, the Caribbean and the European Union through Culture and Creativity, funded by the European Union. The Programme is built on two components: the first focusing on strengthening the skills and capacities of young cultural professionals and the second on enhancing opportunities through knowledge transfer and exchanges. Transcultura Programme is seeking to create a Roster of Cuban National Candidates of Programme Assistant profile to cover future opportunities in this area.

The programme implementation was launched in 2020 and is expected to last until the end of November 2023.

Long Description

Under the supervision of the Coordinator of the Transcultura programme, the Incumbent will carry out the following roles and responsibilities:
1. Collect, register and maintain information on Programme activities and organize the physical and electronic filing of the Transcultura Programme based on existing organizational standards, including all relevant documents, correspondence, reports, workplans, etc.
2. Compile, summarize and maintain data on Programme delivery and prepare status and progress reports, briefings, inputs for meetings and events, correspondence, presentations, communications materials, reporting and speeches, among others.
3. Support coordination meetings with counterparts, the donor and other relevant entities; prepare documentation and minutes related to these meetings; and ensure monitoring and follow-up of commitments.
4. Search, locate, compile, review and update information and data used in the development of documents, work plans and budgets and assist programme staff in entering information into SISTER.
5. Update and maintain a Transcultura Programme calendar, including meetings (with partners, authorities, and others), events, missions, Programme deadlines and milestones and ensure monitoring and follow-up.
6. Update and maintain Transcultura Programme contacts information, partnership agreements, beneficiaries, participating institutions, and others.
7. Establish and maintain a monitoring system for incoming and outgoing Programme correspondence and coordinate follow-up with the appropriate Programme staff.
8. Provide project management and general office support, including but not limited to monitoring contract and payment schedules, supporting Programme staff agendas, making/receiving calls, printing and photocopying, sorting, and filing, among others.
9. Support the monitoring of activities, communications, and reporting of Transcultura Programme activities in coordination with the Programme team.
10. Carry out additional activities to support Transcultura Programme implementation as required.

COMPETENCIES (Core / Managerial)

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REQUIRED QUALIFICATIONS

Education
• Secondary, technical, or vocational school.
Work Experience
• A minimum of two years of progressively responsible experience in providing secretarial, administrative, or executive assistance.
Skills and competencies
• Strong analytical and problem-solving skills, as well as the ability to set priorities, follow rules and administrative guidelines, and analyse and respond to routine and non-routine issues.
• Competence in establishing good working relationships with team members of different nationalities and cultural backgrounds.
• Excellent communication skills and experience working in a multi-skilled and multicultural team.
• Knowledge of ethical and behavioural expectations, sound judgement, and high standards of integrity, discretion, and confidentiality.
• Excellent IT skills, including advanced knowledge of MS Office (Word, Excel, PowerPoint, etc.).
Languages
• Fluency in English and Spanish (written and spoken).

DESIRABLE QUALIFICATIONS

Work Experience
• Specialised training/certification in a field related to the position.
• Experience with international and/or European entities.
• Experience working in a multicultural team.
Skills and competencies
• Knowledge of results-based management principles.
Languages
• Knowledge of French.

BENEFITS AND ENTITLEMENTS

SELECTION AND RECRUITMENT PROCESS

To apply, please visit the UNESCO careers website. or please send your application (updated CV in UNESCO form and motivation letter) by e-mail to [email protected] .Application files will have to reach UNESCO by 30th June 2023 (midnight, Paris time).
The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview.

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

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