Section Head (Finance and Information Management)(P5)
JOB DETAIL
This selection exercise may be used to generate a roster of pre-approved candidates to address future staffing needs for similar functions in any of the Departments and Offices of the Organization.
IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant’s location.
Organizational Setting
The Department of Technical Cooperation (TC) consists of the Office of the Deputy Director General, four regional Divisions (Africa, Asia and the Pacific, Europe and Latin America and the Caribbean), the Division of Programme Support and Coordination and the Division of the Programme of Action for Cancer Therapy (PACT). It provides strategic direction for the IAEA’s technical cooperation programme, and is responsible (in close collaboration with Member States) for the planning, formulation, implementation and monitoring of the programme, in line with the IAEA Medium Term Strategy.
The Division of Programme Support and Coordination (TCPC) is responsible for the development, promotion and consistent application of strategies, policies, standards, tools and systems to support the TC programme. This includes quality assurance and enhanced results-based programme management, training and capacity development, efficient management of financial resources, data and information, as well as outreach and reporting.
The Finance and Information Management Section (TCFIMS) is responsible for the development, standardization and consistent application of implementation tools, processes and agreements; for the efficient use of programme funds through budgeting and financial monitoring; for providing supporting information, data and statistics; and for the development and enhancement of information technology support systems including communication systems.
Main Purpose
The Section Head is responsible for the development and enhancement of systems and implementation tools supporting the management of the TC programme, including efficient management of financial resources and the provision of supporting information and data.
Role
The Section Head is 1) a coordinator and team leader ensuring the development and efficient management of TC programme support systems; 2) an adviser and provider of data and information to senior management on TC programme implementation and finances; 3) an expert providing authoritative interpretation of TC programme policies and procedures and on implementation issues; 4) a leader and manager, providing guidance and managerial support to the team, and planning resources with a view to achieving efficient and effective results.
Functions / Key Results Expected
– Lead and guide the development and implementation of TC programme management and support systems including the setting, standardization and/or continuous improvement of work standards, processes and procedures in line with quality management standards based on feedback from stakeholders and analysis of relevant data.
– Lead and guide the development and consistent application of approaches, tools and standards for programme implementation; coordinate and advise programme managers on policy, procedural, and operational implementation issues and ensure the consistent and efficient application of related tools and standards.
– Oversee the integration into manuals and guidelines of knowledge management products related to programme policies and procedures, financial management and implementation procedures.
– Coordinate and advise TC programme managers on the allocation of financial resources in order to optimize programme resources and delivery and advise TC senior management on risks and opportunities in respect of financial management of the programme; set the financial parameters of the TCF.
– Coordinate and facilitate the acceptance of extra-budgetary, including in-kind, contributions in accordance with Agency rules.
– Monitor TCF awards and TCP operational indicators.
– Ensure the delivery of quality data, statistics and related analyses and information for formal and ad hoc reporting to governing bodies, senior management and other internal and external stakeholders.
– Plan and manage the work of the Section, prepare work plans, ensure a balanced workload distribution, monitor work and performance and assess staff development needs.
Competencies and Expertise
Core Competencies(Competency Framework)
| Name | Definition |
|---|---|
| Planning and Organizing | Sets clearly defined objectives for himself/herself and the team or Section. Identifies and organizes deployment of resources based on assessed needs, taking into account possible changing circumstances. Monitors team’s performance in meeting the assigned deadlines and milestones. |
| Communication | Encourages open communication and builds consensus. Uses tact and discretion in dealing with sensitive information, and keeps staff informed of decisions and directives as appropriate. |
| Achieving Results | Sets realistic targets for himself/herself and for the team; ensures availability of resources and supports staff members in achieving results. Monitors progress and performance; evaluates achievements and integrates lessons learned. |
| Teamwork | Encourages teamwork, builds effective teams and resolves problems by creating a supportive and collaborative team spirit, remaining mindful of the need to collaborate with people outside the immediate area of responsibility. |
Functional Competencies
| Name | Definition |
|---|---|
| Analytical thinking | Applies business analytics to establish programme priorities. Makes rational judgements from the available information and analysis. |
| Judgement/decision making | Consults with and seeks advice at the appropriate managerial level when making complex decisions. Facilitates dialogue and development of best practice to support judgement/decision making, in full compliance with the Agency’s regulations and rules. |
| Leading and supervising | Serves as a role model when leading and supervising others. Provides his/her team with clear direction, promotes a dynamic working climate and empowers others. Is open to new ideas and demonstrates creativity in search of excellence. |
| Technical/scientific credibility | Provides guidance and advice in his/her area of expertise on the application of scientific/professional methods, procedures and approaches. |
Required Expertise
| Function | Name | Expertise Description |
|---|---|---|
| Management and Programme Analysis | Development and Implementation of Management Systems | Knowledge and experience in the development and implementation of programme management and support systems including the standardization and/or continuous improvement of work standards, processes and procedures. |
| Finance | Financial Support | Ability to understand the interrelations between financial resources, programmatic needs and IT systems. |
| Management and Programme Analysis | Programme Management | Proven experience in the management of large programmes, including monitoring and evaluation, quality management and setting financial parameters. |
| Management and Programme Analysis | Results-based Budgeting | Demonstrated knowledge and experience in the management of financial resources to optimise programme resources and delivery of the TCF including the management of other extra-budgetary contributions. |
Qualifications, Experience and Language skills
- Advanced university degree in related areas. First level university degree plus two years of relevant work experience may be considered in lieu of the Advance university degree.
- Minimum 10 years of experience in the management of programmes, including monitoring and evaluation, and experience in results-based management (RBM), quality management and in the setting of financial parameters.
- Proven experience in managing teams and large projects, notably building, leading and developing cohesive teams, determining clear goals, roles and responsibilities as well as providing feedback on performance and encouraging staff development.
- Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
Remuneration
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $92731 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 55453*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; Other benefits include 6 weeks’ annual leave, home leave travel, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/professional-staff/conditions
General Information
- The IAEA’s paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
- Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person’s race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
- The IAEA is committed to gender equality and to promoting a diverse workforce. Applications from qualified women and candidates from developing countries are strongly encouraged.
- Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
- The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.
Evaluation process
- The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
- Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.
Appointment information
- Appointment is subject to a satisfactory medical report.
- Staff members may be assigned to any location.
- Candidates appointed to posts in the Professional and higher categories are subject to IAEA rotation policy and their maximum tour of service shall normally be seven years.
- The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.
