The EIB, the European Union’s bank, is seeking to recruit for its Operations Directorate (OPS), Equity, Growth Capital and Project Finance Department (EGPF), Project Finance West Division (EGPF/4-PF WEST), at its headquarters in Luxembourg, a (Senior) Administrative Assistant.

This is a full-time position at grade 1/2 for which the EIB offers a permanent contract.

Panel interviews are anticipated for September 2023.

Purpose

To provide administrative assistance to the Head of Division and other colleagues in the team with the objective of contributing to the efficiency and performance of the team’s overall activity. approval and/or post-signature events.

Operating Network

The (Senior) Administrative Assistant reports to the Head of Division and provides general administrative support to the loan officers of the Division.

Accountabilities

Projects origination process:

• Assist loan officers in updating and compiling business information and organising contacts in the following Western European countries: Belgium, France, Ireland, Luxembourg, Netherlands, Spain, Croatia, Malta, Slovenia, Portugal and Italy.

Lending process:

• Assist the loan officers during the lending process and in monitoring projects (in close coordination with the other Directorates participating in the process).
• Finalise, distribute and file documents and reports prepared by loan officers.
• Oversee the administrative coordination of the whole lending procedure (monitoring of deadlines, of meetings, appointments and business trips for the loan officers).
• Handle telephone contacts with clients and follow project information flow while loan officers are on mission.
• Keep statistics and work plan up-to-date; monitor that procedures are followed during the lending process; input data in the loans’ database in view of the preparation of reports and statistics on the Bank’s activity in countries covered by the Division.

Teamwork:

• Cooperate with the other secretaries and members of the Department. When appropriate, train new colleagues on Bank procedures and processes; contribute to a good working atmosphere within the Division and the Department in order to facilitate the timely implementation of tasks, smooth flow of information and achievement of objectives.

Qualifications

• Certified Secondary level diploma complemented with a Certificate/Diploma of complementary studies (2 years or more) in a relevant subject (e.g. business administration, accounting, economics, legal, etc.)
• At least 3 years of relevant professional experience
• Excellent knowledge of written and spoken English and French. Working knowledge of Spanish or Italian would be an advantage.

Competencies

Find out more about EIB core competencies here

We are an equal opportunities employer, who believes that diversity is good for our people and our business. We encourage all suitably qualified and eligible candidates to apply regardless of their gender identity/expression, age, racial, ethnic and cultural background, religion and beliefs, sexual orientation/identity, disability or neurodiversity.

Applicants with specific needs are encouraged to request reasonable accommodations at any stage during the recruitment process. Please contact the EIB Recruitment team [email protected] who will ensure that your request is handled.

By applying for this position, you acknowledge the importance of maintaining the security and integrity of the Information of the EIB Group. In case of selection for the position you agree to comply with all measures (policies, controls, document classification and management) implemented by the EIB Group to prevent unauthorised disclosure of any information or any damage to the EIB Group reputation

Deadline for applications: 28^th July 2023

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