The Alliance of Bioversity International and the International Center for Tropical Agriculture (CIAT) deliver research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve people’s lives. Alliance solutions address the global crises of malnutrition, climate change, biodiversity loss, and environmental degradation.
With novel partnerships, the Alliance generates evidence and mainstreams innovations to transform food systems and landscapes so that they sustain the planet, drive prosperity, and nourish people.
The Alliance is part of CGIAR, a global research partnership for a food-secure future.
About the position

This support will be provided under the framework of the letter of understanding agreement signed between the Inter-American Institute for Cooperation on Agriculture (IICA) and CIAT.
The position will preferably be based in Brasilia (Brazil), working remotely (with some face-to-face meetings in Brasilia throughout the year.).
 Key Responsibilities
 

• Execute administrative, financial, legal, and logistical procedures for CAL-PSE, including associated projects, contracts, and components involving funding through the Alliance Bioversity-CIAT.

• Manage travel requests, flight arrangements, trip monitoring, insurance, and visa processing, ensuring accurate expense recording in collaboration with the accounting office and providing transparent accountability to other areas of the organization.

• Oversee the reimbursement process, including handling invoices, payment authorizations, and collection accounts, while working closely with the financial department to monitor and control existing project budgets, as well as new proposals, ensuring efficient financial management.

•  Implement requests for office supplies, event materials, business cards, and related items.

•  Organize logistics for project visitors, field trips, workshops, and events at both national and international levels, ensuring coordination and effective execution.

• Actively participate in regular team meetings, both virtual and face-to-face.

• Provide hands-on support to the team for planning, executing, and monitoring travel budgets, events, and contracts.

• Compile information for various organizational processes, including staff hiring and processes related to logistics, finance, legal and other areas.

• Facilitate the collection and accurate registration of necessary documentation in Share Point, ensuring adherence to donor rules regarding fund usage.

• Maintain communication with the administrative, financial, legal, and logistical departments of the Alliance Bioversity & CIAT.

• Consolidate and maintain an updated directory of key project partners to ensure smooth communication and collaboration, facilitating coordination and decision-making.