OPEN TO NATIONALS OF NATO MEMBER STATES ONLY

Post Number: OMC BX0X 10XX

Job Title: Senior Budget Assistant

NATO Grade: NATO GRADE 12

NATO Body: Headquarters Allied Maritime Command (HQ MARCOM)

Location: Northwood, Middlesex, UK

SECURITY CLEARANCE: NATO SECRET (NS)

Basic Monthly Salary: £4,462.34 tax free

Contract Length: 3 Years (see Contract section below)

Closing Date: 13 August 2023

POST CONTEXT

Headquarters Allied Maritime Command is the Maritime Theatre Component Commander delivering 360 degree maritime focussed awareness and connectivity while planning and commanding the full range of maritime operations.

The Finance/N8 Directorate is responsible for overseeing all financial and budgetary activity within HQ MARCOM.

The Budget & Operations Branch is responsible for the planning, preparation, production, screening, presentation, execution and reporting of all HQ MARCOM’s budgets.

The NATO 2030 requires the management of additional resources; a change of mind-set, including challenging the current budgetary decision model and an expansion of the eligibility of NATO provisioned resources to support Multinational and National Forces. MARCOM will oversee a substantial part of the additional funding provided for this initiative. The Budget and Operations Branch is responsible for developing and coordinating policies and procedures for financial management issues and for the preparation of the MARCOM inputs to the international military budget estimates, in-year budget execution reports, and other requests for funds, and oversight of execution of MARCOM budgets.

The Senior Budget Assistant supports the Branch Head (Budget & Operations) and the Finance Directorate in the budgetary and financial planning process of all operations and exercises budgets within HQ MARCOM The incumbent maintains budgetary databases, produces regular budgetary reports and analyses and is the focal point for co-ordinating the development of accurate and timely financial submissions to ACO/SHAPE and MARCOM management boards.

DUTIES

The incumbent’s duties are:

• Supporting the Branch Head and the Staff Officer (Budget) in the requirement screening/validation process necessary for the allocation of NATO-2030 budget resources.

• Supporting the Branch Head and the Staff Officer (Budget) with the screening/approval process of the NATO-2030 budget estimates at local/higher Headquarters.

• Performing cross-functional analysis and presenting arguments and recommendations for the allocation and reallocation of MARCOM budgetary resources.

• Coordinating and contributing to the preparation of the NATO 2030 budgetary information as required. Including collection and review of inputs from cross functional requirement holders as necessary including the O&M tail resulting from NSIP Projects.

• Supporting HQ MARCOM wide especially the Fund Managers in N3 and N4 in consolidating and de-conflicting inputs and execution data of Standing Naval Forces NATO-2030 funding.

• Supporting other projects and tasks in the Finance Directorate as a result of NATO 2030 funding.

• Contributing to the screening, and submission of medium-term financial plan/consolidated resource proposal projects and ensuring consistency of MTRP/CFRP and budget submissions.

• Producing regular execution reports and analyses of and presenting recommendations for in-year budgetary actions for MARCOM budgets as required.

• Developing database programmes and spreadsheets to provide financial information for the Branch, the Branch Chief and the MARCOM Financial Controller and subsequently the Command Group and the Nations.

• Advising the Branch Head  about the development and maintenance of the budget aspects of any ACO- or NATO-wide automated financial information system.

• Providing management with advice and information for decision making on the annual MARCOM budget (HQ and AOM) as requested in graphical form and conducting financial data analyses on a what-if basis.

• Supporting the Branch/Directorate with in-depth analysis for the conduct of financial studies.

• Analysing the required scope of statistical information for briefing documents, slides, etc. and attending as directed, additional training courses.

• Dependent on requirements may also be required to participate in, direct and supervise the work priorities of an ad-hoc or permanent project team within the functional area.

SPECIAL REQUIREMENTS AND ADDITIONAL DUTIES

The employee may be required to perform a similar range of duties elsewhere within the organisation at the same grade without there being any change to the contract

The incumbent may be required to undertake operational deployments and/or TDY assignments both within and without NATO’s boundaries for up to 183 days in any period of 547 days.

The risk of injury is categorised as: No risk / risk might increase when deployed

QUALIFICATIONS AND EXPERIENCE

Essential Professional Experience

Be proficient in the use of spreadsheets and databases, as well as have extensive knowledge of office software packages (at least 3 years experience).

Be proficient in the use of automated Financial Accounting Systems, and accounting software.

Experience analysing financial data for medium to large size organizations.

Experience working collaboratively in cross- functional teams both internally and externally.

Possess strong multi-tasking and time management skills

Essential Education/Training

Higher Secondary education and completed higher vocational training  in finance, accounting, business administration, economics, public administration or related discipline  leading to a formal technical or professional certification with 3 years function related experience, or Secondary education and completed advanced vocational training  in that discipline leading to a professional qualification or professional accreditation with 5 years post related experience.

Essential Language

English – PLS 3333 – (Listening, Speaking, Reading and Writing)

NOTE: The work both oral and written in this post and in this Headquarters as a whole is conducted mainly in English.

Desirable Professional Experience

Proficient in financial spreadsheet development/design

Experience in the processing of budgets and financial plans.

Experience in Accounts Payables and Accounts Receivables processes

Knowledge of International Public Sector Accounting Standards or International Accounting Standards

ATTRIBUTES/COMPETENCIES

Personal Attributes: Mature and tactful individual possessing sound judgement, flexibility, and the ability to express herself/himself clearly and persuasively, both orally and in writing. Ability to work on his/her own initiative on multiple tasks under high pressure and visibility.  Able to travel and work irregular hours as required

Professional Contacts: Internal contacts include all levels up to and including of Division Head and up to Chief of Staff level. External contacts include higher headquarters, other headquarters, including Host Nation organisations and suppliers. Internal and external contacts are for information, negotiations and discussions.

Contribution To Objectives: The incumbent plays a major role in this process and the performance impacts on the division, command and region achievements and helps the Financial Controller in establishing financial objectives for the Command

Diversity and Range of Duties: The post has a broad range of duties and requires flexibility. Duties include but are not limited to collection and analysis of budgetary submissions, production of budget execution reports, and ensuring budgets are in line with NATO Financial Regulations

Type of Problem/Degree of Challenge: Budgetary analysis is complex and often adversarial; therefore being able to work and achieve ambitious timelines will require judgement, tact and patience

Degree of Guidance Available: Guidance will be provided to the successful candidate from within Finance Directorate.

CONTRACT

This post is approved for a 3-year duration.

It is currently unknown what will happen at the end of the 3-year period. Therefore, although there may be a possibility of an extension or even a permanent contract there is a very high risk that the post will not continue beyond the 3-year point and as such no guarantee of work beyond 3 years can be offered.

Newly recruited staff and currently serving NATO Civilian Staff with less than 10 years of service will be offered a definite duration contract of 3 years.

Serving NATO civilian staff with more than 10 years of service will be offered a contract according to the NATO Civilian Personnel Regulations.

The basic entry-level monthly salary for a NATO Grade 12 in the UK is £4,462.34 (tax free) which may be augmented by allowances based on the successful candidate’s eligibility.

HOW TO APPLY

HQ MARCOM uses NATO Talent Acquisition Platform.

In order to apply for this vacancy, please visit the platform at:

https://nato.taleo.net/careersection/2/jobsearch.ftl?lang=en , and search for vacancies within HQ MARCOM.

Essential information must be included in the application form.  Each question should be answered thoroughly.  Expressions such as “please see attached CV”, or invitations to follow links to personal webpages, are not acceptable, and will be disregarded. Application form must be filled out in English.

Applications are automatically acknowledged within one working day after submission. In the absence of an acknowledgment please make sure the submission process is completed or, re-submit the application.

Shortlisted candidates invited to the interview phase, will be requested to provide, where applicable, copies of Educational and Vocational training certificates.

Current and past civilians working for NATO or any Coordinated Organization, shall indicate their last grade and step held (next to the job title) and specify the name of employing NATO body or Coordinated Organization.

Qualified redundant staff of the same grade interested in this post should inform this office, via their own HR/Personnel Office by not later than the vacancy’s closing date.

EMPLOYMENT PRE-REQUISITES:

Candidates are invited to submit their application if:

·         They are national of a NATO member country

·         They are over 21 and under 60 years of age at the time of taking up their appointments.  Appointments of definite duration may be offered to candidates of 60 years of age or more, provided the expiry date of the contract is not later than the date at which the candidate attains the age of 65.

ADDITIONAL INFORMATION

A NATO security clearance of the level required by the position, and approval of the candidate’s medical file by the NATO Medical Adviser are essential conditions for appointment to this post.  Applicants are not required to possess a clearance at the time of applying, but must be eligible for a clearance. HQ MARCOM will take action to obtain the required security clearance from the successful candidate’s national authorities.

Candidates must meet all the essential qualifications in order to be considered qualified. Should no qualified candidates be found, candidates not possessing all the essential qualifications may be considered. However, they will be appointed at a lower grade and their employment contract will stipulate the conditions under which the grade attached to post can be granted and the employment contract confirmed.