Org. Setting and Reporting

This position is located in the Finance Section, Financial Resources Management Service (FRMS), Division of Administration, United Nations Office at Geneva. The incumbent reports to the Chief of Finance Section.

Responsibilities

Under the supervision of the Chief of Section, the incumbent will be responsible for the following duties:

RISK MANAGEMENT AND INTERNAL CONTROLS
• Provides support to the coordination of all audit missions done at UNOG (Board of Auditors and Offices of Internal Oversight) as well as to the follow up of all audit recommendations.
• Assists with recurrent Enterprise Risk Management (ERM) and internal controls activities (such as Statement of Internal Controls-SIC) carried out by FRMS for the entire Division of Administration. Provides support in ensuring the Delegation of authority framework is accurately implemented within the Division of Administration and acts as primary focal point in relation to the provision of Umoja roles and other IT related issues for the Service.
• Provides support to the Financial Functional approver.

FINANCIAL PROJECTS
• Through monitoring and analysis, provides support in the development, implementation, and evaluation of assigned programs/projects.
• Undertakes research, reviews, and analysis of business processes, and provides support to the comprehensive integration of financial and operational aspects of major resource reviews, requirements, and the development of efficiency measures with the objective of providing better services to the clients.
• Provides support to the Chief of Section in facilitating workshops and other interactive sessions to clients but also colleagues, undertaking research, analysis and the presentation of information gathered from diverse sources (I-Need, Umoja), leveraging data analytics and visualization tools e.g., Power Bl (or similar), PowerPoint (or similar).

BUDGET
• Assists managers in the elaboration of resource requirements for budget submissions / Monitors budgetary resources, including the monitoring of allotments, staffing levels and entitlements, analysis of budget implementation/expenditures and obligations to determine pattern of expenditures, recommending reallocation of funds as necessary, ensuring appropriate submission of the supply chain plan and recording of expenditures (reviewing requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds), reviewing agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.

OTHERS
• Keeps up to date on documents/reports/guidelines that have a bearing on matters related to financial, risk and internal controls management and budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures, ensuring that regular updates are reflected on the related Iseek FRMS page.
• Drafts or prepares correspondence to respond to enquiries in respect to relevant financial and budget matters. proofreading of all outgoing correspondence or documents issued.
• Provides guidance, training, and daily supervision lo other general service staff in the area of responsibility.
• Performs other related duties. as assigned.

Competencies

Professionalism: Knowledge of and ability to apply financial rules, regulations and procedures in the UN environment. Knowledge, skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions. Ability to identify and resolve data discrepancies and operational problems. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education

High school diploma or equivalent is required.

Job – Specific Qualification

Relevant training in Entreprise Risk Management is desirable.

Relevant training in Internal Controls is desirable.

Work Experience

At least ten (10) years of experience in finance, budget, accounting, administrative services or related area is required. The minimum years of experience is reduced to eight (8) for candidates who possess a first-level university degree or higher.

At least five (5) years of experience processing financial transactions in an Enterprise Resource Planning System (ERP) is required.

Out of the 10 years’ experience, a minimum of five (5) years within the United Nations Common System or a similar international organization is desirable.

Experience in data analysis and using business intelligence tools are desirable.

Experience creating and maintaining collaboration platforms, such as Microsoft teams is desirable.

Experience in the use of the Delegation of Authority portal for the UN Common Service or a similar international organization is desirable.

Experience in the use of specific applications such as CRM (Ineed), dropal (Iseek), UE (supply chain planning tool), Unite Correspondence, is desirable.

Experience in management of Umoja roles or other ERP system is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in both English and French is required. Knowledge of another official United Nations language is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.

Special Notice

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Staff members who were granted a fixed-term, continuing or permanent appointment as a result of having passed a predecessor test recognized by the Office of Human Resources Management, and who have continuously held such appointments, are not required to take the new test.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.