Senior Finance Assistant (E T Temporary)
JOB DETAIL
| Description
IFC—a member of the World Bank Group—is the largest global development institution focused on the private sector in emerging markets. We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities in developing countries. In fiscal year 2023, IFC committed a record $43.7 billion to private companies and financial institutions in developing countries, leveraging the power of the private sector to end extreme poverty and boost shared prosperity as economies grapple with the impacts of global compounding crises. For more information, visit www.ifc.org. The Vice Presidency for Corporate Support (COSVP) integrates Budget and Business Administration, HR, Communication, Partnerships, and Information & Technology functions under one umbrella to enable execution of IFC’s management and operational needs in the best way. IFC’s Budget & Administration Department (CBA) is part of the Corporate Strategy and Resources Vice Presidency and plays a significant role in achieving IFC’s mission. Department responsibilities include business strategy formulation, budgeting, investment support, reporting & analytics, administration, procurement, facilities management, and global security among others. CBA has the mandate to connect the dots across the organization and bring insight and consistency to IFC’s resource management. The Finance Unit (CBAAF) for the Sub-Saharan Africa Region (CAF) is responsible for work program planning, budgeting, financial reporting, and resource management for all the offices in the CAF Region. Overall, CBAAF maintains cost efficiency and effective controls over all financial transactions and provides support for effective management of resources. Within the CBAAF unit, CBA is recruiting an Extended Term Temporary who will be responsible for country office accounting, financial controls, monthly reporting, imprest accounts, payroll, and related activities for the Kenya country office. Based in Nairobi, Kenya, the Extended Term Temporary has a double reporting line to 1) the Finance Officer responsible for accounting and controls in Africa, based in Dakar, and 2) the Finance Officer responsible for resource management in Africa, based in Nairobi. S/he will work closely with the Head of the Country Office, Investment Officers, Program Managers for Advisory Services programs (advisory services), as well as with the ACS and colleagues from the finance function across the Sub-Saharan (CAF) region. Duties and Responsibilities Payments, Asset and Fund management:• Process timely payments runs for non-Chennai vendors and follow up any queries.
• Process staff loans, travel advance, rental advance requests.
• Periodic oversight on Country Office P-Card, and Travel Cards to ensure correct use and compliance with policy.
• Process payroll adjustments in SAP.
• Ensure the booking of accruals and prepayments entries.
• Review E-payable transactions via the workflow and ensure compliance of the requests, and correctness of the entries.
• Monitor admin portal purchase order and STC transactions.
• Monitor and ensure replenishment of funds in the Country Office bank account.
• Perform journal adjustment entries.
• Ensure signatories and certificate of designations are up to date.
• Ensure the segregation of duty in the petty cash management and petty cash counts are done.
• Conduct annual physical asset inventory count and update SAP asset records.
• Ensure the compliance of the fixed asset entry and disposal process as per the policies.
• Ensure the correct and timely posting of MOU charges by IBRD RM team.
Monitoring & Reporting:• Prepare and submit Monthly Statement Report in the COAP portal while ensuring the accuracy of the Business Area Master and Business Area Contact.
• Perform monthly bank reconciliation as well as open items and outstanding items follow up.
• Prepare the country office budget reports with variance analysis. Monitor and analyze expenses.
• Prepare quarterly centralized overheads forecast template.
• Follow up for timely submission of SOE and monitor rental contracts.
• Provide ad-hoc reports at the request of the management (travel, SAP profiles, unreconciled PCARD statement etc.).
• Ensure closure of purchase orders with balances after completion of transactions.
Other Responsibilities:
• Provide Advisory to the Head of the Country Office and staff on WBG financial and administrative policies and procedures as well as assistance on benefits policies and related issues.
• Perform knowledge sharing sessions with staff on policies and procedures and ensure these are communicated and implemented.
• Onboard new staff members on finance related matters, systems, travel, policies and perform interim support for colleagues when necessary.
• Enhancing controls and advise other finance staff in the region on best practices.
• Providing guidance to vendors as well as other staff on tools (myTravel, admin portal, vendor kiosk portal etc).
• Respond to scorecard / quality assurance / IRI / audit queries as needed and implement the action plan.
• Conduct an annual IRI / ORM self-assessment on the Country Office.
• Ensure proper filing of all documents as per the record retention policy.
• Liaison with Chennai: Imprest / Payroll / SRS / Travel audit / accounts payable / RM etc.
• Liaison with IBRD colleagues on various topics (cost sharing etc)
• Liaison with banks in connection with IFC Corporate account.
• Follow up of staff termination process with HR team (financial aid balance reimbursement, return of UNLP, cancellation of PCard etc).
Selection Criteria
• Bachelor`s degree in Accounting, Finance, Business or Economics with at least 3 years of working experience as finance assistant or experience in country office accounting.
• Recognized professional certification on basic level (CPA, CMA, CIMA, ACCA, etc.) is a plus.
• Sound knowledge and understanding of accounting theory, concepts and principles, financial accounting reporting, budgeting, and cost allocations.
• Ability to analyze and synthesize information, interpret data, retrieve information, and clearly and concisely communicate result. Good data mining skills with working knowledge of Microsoft Package.
• Prior experience in ERP applications (SAP) is a significant advantage.
• Strong communication skills with the ability to prepare, present and discuss findings in written or oral form.
• Excellent interpersonal skills and team player, with the ability to work in a multi-cultural environment.
• Fluency in English is essential.
• Ability to manage multiple, concurrent tasks with tight deadlines.
• Ability to function effectively in multi-disciplinary teams within a matrix management environment.
World Bank Group Core Competencies We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability. Learn more about working at the World Bank and IFC, including our values and inspiring stories. Note: The selected candidate will be offered a one-year appointment, renewable at the discretion of the World Bank Group, and subject to a lifetime maximum ET appointment of three years. If an ET appointment ends before a full year, it is considered as a full year toward the lifetime maximum. Former and current ET staff who have completed all or any portion of their third-year ET appointment are not eligible for future ET appointments. |
