Position Title: Senior Grant Compliance Manager

Reports to: Associate Director of Grant Compliance

Location:Remote U.S.; Boston, MA; or Hybrid, with up to 15% international travel

Employment Type: Full time

Candidates must have authorization to work in the U.S. Please note that we are not able to sponsor U.S. work authorization for this role.

Position Overview:

Reporting to the Associate Director of Grant Compliance, the Senior Grant Compliance Manager will support Partners In Health (PIH) staff throughout the organization on compliance with grant terms and conditions and preparedness for and response to donor-led grant audits. The Senior Grant Compliance Manager will participate in all aspects of the grant life cycle, providing inputs to proposal teams and responses to donor inquiries in the proposal phase, supporting development of compliance checklists and other compliance tools in the award phase, monitoring effectiveness of compliance processes in the implementation phase, ensuring completion of grant close out, and supporting or leading on audit response. In addition to supporting on specific awards, the Senior Grant Compliance Manager will work with a portfolio of PIH care-delivery and academic site staff to ensure that key staff at those sites have the tools, support, training, and capacity to implement policies and procedures necessary for donor compliance, and clearly and accurately demonstrate that compliance in audits and donor assessments.

Responsibilities:

Site-specific support (60%)

• Provide compliance inputs to PIH proposal processes such as ensuring compliance-related costsare included in grant budgets, supporting proposal teamson determinations of PIH eligibility, responding to donor inquiries regarding PIH legal structure, compliance capacity, policies and systems and other pre-award compliance inquiries.
• Support the PIH Legal team as needed in evaluating and negotiating compliance terms in award agreements.
• Support PIH legal and care-delivery or academic site legal, finance and grant management staff with the assessment and monitoring of grant compliance by PIH sub-award recipients.
• Conduct thorough reviews ofnew or newly amended award agreements to distill key donor requirements and communicate them to project,operations, and relevant administrativestaff.
• In collaboration with U.S. coordination site and care-delivery or academic site project management, grant management, finance, and other operations and administrative staff,confirm or establish appropriate grant compliance systems and processes, and monitor ongoing compliance with such processes.
• Serve as the main point of contact for compliance-related questions and to problem solve complex compliance issues.
• Provide guidance to care-delivery and academic sites for the management of and response to allegations of misconduct includingdrafting donor communication and misconduct reports, investigation committee oversight, review of investigation materials, and implementation ofcorrective action plans.

Donor Audit support (15%)

• Manage (or support care-delivery or academic site-based staff in managing) donor-initiated audits, including developing or reviewing audit requests for proposals and terms of reference, planning and organizing audit workplans and timeframes, responding or reviewing responses to auditor inquiries, reviewing and assessing supporting documentation for accuracy and completeness, managing document filing and upload, reviewing and providing input on draft audit reports, and regularly updating PIH Grant Management & Compliance and Finance leadership on audit status.
• Follow up on post-audit and assessment action points. Guide and support the site teams on implementation and communication of post-audit corrective actions.
• Provide support for the organization-wide annual U.S. Government Single Audit.

Organization-level support (25%)

• Support the development and rollout of organization-wide policies and procedures, including writing or amending policies, creating guidance materials, developing and providing trainings, and fielding ad hoc questions.
• Develop and implement tools to increase the visibility of and access to grant compliance information for all staff throughout the organization.

Qualifications

• Bachelor’s Degree.
• Eight years of managing compliance for international public sector or high-compliance private sector awards; multi-country award experience preferred.
• At least two years of experience of managing grant audits initiated by U.S. government and other major public sector donors.
• Strong attention to detail, excellent analytical and problem-solving skills.
• Proven communication and presentation skills including experience in coordinating among office and field-based roles and effective collaboration across culturally diverse teams.
• Detailed knowledge of major public sector, multilateral, and private sector donor rules and regulations.
• Ability to work independently and effectively in high-pressure, fast-paced environments.
• Tolerance for ambiguity and the ability to develop systems to improve clarity.
• Proficiency in Microsoft Excel, and accounting & grants management software applications.
• Spanish language skills are preferred.

Organizational Profile

Partners In Health (PIH) is a non-profit, global health organization that fights social injustice by bringing the benefits of modern medical science first and foremost to the most vulnerable communities around the world. PIH focuses on those who would not otherwise have access to quality health care. PIH partners with the world’s leading academic institutions to create rigorous evidence that shapes more sound and all-inclusive global health policies. PIH also supports local governments’ efforts to build capacity and strengthen national health systems.

As of today, PIH runs programs in 11 countries (Haiti, Kazakhstan, Lesotho, Liberia, Malawi, Mexico, Navajo Nation, Peru, Rwanda, Sierra Leone, United States), where it provides direct care to millions of patients, through public facilities and community engagement.

Partners In Health (PIH) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. It is the policy of PIH not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, creed, disability, sex and gender, sexual orientation, gender identity and/or expression, military or veteran status, or any other characteristic protected under applicable federal, state or local law. PIH works in and with a number of governments in and outside the U.S., and to the extent applicable, this statement is intended to incorporate the prohibition of any unlawful discrimination covered by applicable laws in such countries, states and municipalities.

Partners In Health participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.