Senior Human Resource Assistant

Job Vacancy | Friday, March 14, 2025

Join Our Mission to Foster Prosperity in Asia
Are you looking to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship
The position of Senior Human Resource Assistant is assigned to the HR Business Partners Division (BPHP) within the Budget, People, and Management Systems Department (BPMSD). You will be based at our Headquarters in Manila, Philippines.

BPHP provides strategic advice and support to line managers in attracting, managing, and retaining the best talent in line with ADB Strategy 2030 and departmental goals. In close collaboration with ADB departments and offices, it also implements HR initiatives and policies, particularly in the areas of organizational development, talent and performance management, career development, and change management.

You will report to designated Technical International Staff and Officer.

Your Role
As Senior Human Resource Assistant, you will provide support to the full cycle of recruitment and selection activities in BPHP. You will provide guidance and advice on strategic recruitment to meet resource requirements of assigned client departments. You may be assigned to serve as BPHP’s HR Business Partner representative as part of the selection panel and ensure vacancy-driven selection processes are in compliance with relevant provisions of the Administrative Orders.

You will:

• Discuss with client departments overall recruiting strategy including supporting hiring manager in profiling for the right candidate that would meet the overall business requirement of the department/office.
• Facilitate advertisements of vacancies and assess cost-effective and strategic placements through various media and platforms (i.e., newspaper, radio, the Economist, LinkedIn, etc.) to build a robust candidate pipeline.
• Review and pre-screen candidates job applications ensuring that applicants are meeting the vacancy’s minimum requirements/qualifications. Coordinate with hiring manager for further shortlisting of applicants and facilitate the shortlisting process.
• Coordinate all activities related to panel interviews. When assigned, serve as one of the interview panelists as the HR Business Partner.
• Coordinate with across BPMSD units/divisions and other relevant department/offices on the entire selection process which includes conducting due diligence checks, preparing salary comparison and salary offer, preparing recommendation memo/report for Management approval, coordinating for pre-employment requirements, and issuing formal offer to selected candidate.
• Respond to inquiries relating to recruitment requirements and procedures. Provide feedback to candidate’s queries on terms and conditions of appointment, and other administrative arrangements. Coordinate with other divisions/units in BPMSD, as necessary.
• Ensure completeness and accuracy of candidate’s records in Human Resource Management System (HRMS). Prepare personnel announcement for staff movements.
• Monitor all recruitment and staff personnel actions and prepare data statistics on a regular and/or ad hoc basis.
• Participate in BPHP working groups on various initiatives/special projects and business process review, when assigned.
• Perform other duties on staffing and other HR-related services, as reflected in the incumbent’s workplan.

Qualifications

You will need:

• Bachelor’s degree in Human Resource Management, Psychology, Business or Public Administration, Social Sciences, or related area.
• At least 5 years of relevant work experience, preferably in human resources management.
• Knowledge and understanding of human resources policies and procedures.
• Experience in conducting structured and competency-based interview. Working knowledge of interview techniques and applicant screening methods.
• Demonstrated ability to establish effective and cooperative working relationships built on trust.
• Ability to review business processes on recruitment and selection and introduce efficiency measures to improve time to hire KPI.
• Working knowledge and proficiency on use of HRMS and personnel database systems
• Ability to work collaboratively with teams as constructive team member.
• Excellent written and verbal communication skills in English
• Please refer to the link for ADB Competency Framework for Technical Local Staff grade 2.

Benefits
ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB’s standards and comparator markets, taking into account your qualifications and experience.

• Paid leave (including parental)
• Medical and health benefits
• Life and other insurance plans
• Staff development
• Retirement plan

About Us
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

ADB only hires nationals of its 69 members.

To view ADB Organizational Chart, please click here.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.

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