The EIB, the European Union’s bank, is seeking to recruit for its Operations Directorate (OPS), Business Planning & Mandate Management Department (BPMM), Mandate Management Division (3-MM), Mandate Oversight and Relationship Unit (MOR) at its headquarters in Luxembourg, a (Senior) Mandate Officer*.

This is a full-time position at grade 5/6 for which the EIB offers a permanent contract.

*internal benchmark: (Senior) Officer Mandate Management

Panel interviews are anticipated for end of November 2023.

Purpose

As a (Senior) Mandate Officer, you will reinforce the capabilities of the team responsible for the day-to-day relationship with the European Commission (the mandator), including the follow-up of the regulatory environment and policy development, the negotiation of amendments to relevant Delegation Agreements and the negotiation/drafting of other critical documents, as well as the coordination of the relation with the various governing bodies of the mandates and the preparation of all relevant documents for their meetings.

Specific Post Environment

The remit of the Business Planning and Mandate Management Department includes the facilitation of consistency in mandate development and life-cycle management processes, for both new and existing mandates, as well as the provision of high value added to operational Departments, Senior Management and to other Directorates impacted by expected growth in mandate activity, notably via enhanced support with respect to the approval process. This also comprises the proposal and development of appropriate tools, methodologies, policies and procedures, covering the mandate lifecycle, thereby promoting a collaborative and constructive approach and developing synergies across mandates.

The Mandate Management Division is responsible for the implementation of some of the most significant mandates currently being undertaken by the EIB. The main mandate where the European Commission is the mandator is currently InvestEU. The division is, inter alia, also responsible for the Alternative Fuel Infrastructure Facility, the Public Sector Loan Facility under the Just Transition Mechanism, as well as for the implementation and monitoring of the mandates of the previous EU budgetary cycle (the European Fund for Strategic Investments (EFSI), the Connecting Europe Facility (CEF) Debt instrument and Transport Blending Facility, and InnovFin under Horizon 2020). Moreover, the Division is also responsible for the Pan-European Guarantee Fund (EGF) with the backing of the EU Member States.

Operating Network

As (Senior) Mandate Officer, you will report to the Head of Unit responsible for the Mandate Oversight and Relationship to which you are assigned. You will work, in an autonomous manner, in close co-operation with the other members of the Division and Department, in particular with colleagues providing expertise in mandate policy and operations, colleagues dealing with mandate monitoring and reporting, and colleagues contributing to audits and evaluations. You will regularly cooperate with other Services of the EIB Group working on mandate-related activities, in particular with the Secretariat General and the Legal Directorate, sometimes under short deadlines. You will also be involved in mandate management related discussions with the European Commission, the European Court of Auditors and mandates governing bodies and EIB Group representatives, including at high level.

The allocation of tasks, responsibilities and, if necessary, staff, in each Unit is dependent on the operational needs of the mandates and may change over time. Once the tasks and responsibilities of the Unit are identified, you will be responsible for the daily business of the Unit and its continuous improvement.

Accountabilities

In this post, you will:

• Maintain relationships with the mandators.
• Regularly interact, including at high level, with several EC services, using your deep understanding of EC constraints and political or legal requirements in order to reach compromise and ensure satisfactory mandate delivery.
• Coordinate the negotiation of mandate agreements amendments and negotiate relevant contracts to ensure adequate rules of implementation
• Contribute to the delivery of tasks originating from the mandate governance bodies, in close cooperation with the mandate Secretariat (if any), and coordination with other Services of the EIB Group, with a proactive problem-solving approach
• Ensure the timely and accurate contribution of Business Planning and Mandate Management Department to audits and evaluations, both internal and external, performed in respect of mandates, accompanying all stages of audits and evaluations of mandates on behalf of the team, as well as their follow-up
• Manage multiple projects according to the agreed plan, ensuring timely and high-quality delivery
• Ensure agreed deliverables and outcomes are met
• Ensure timely and correct preparation of analysis on the mandate delivery in line with the requirements with the view to provide insight on the performance and the implementation of the mandate and, if required, initiate / coordinate action to ensure delivery on mandate obligations and targets
• Cooperate cross-functionally the delivery of mandates, ensuring consistency across mandates
• Deal with mandate specific day-to-day requests from internal and external stakeholders
• Maintain relationships with other key mandate related services

Qualifications

• University degree (minimum an equivalent to a Bachelor) preferably in Finance, Economics, or a business related discipline.
• At least 5 years of relevant professional experience, preferably gained in a financial institution or international organisation
• Good understanding of EIB processes and procedures related to the administration, control and monitoring of lending operations will be considered an asset
• Demonstrated experience in drafting policies as well as clear and concise summary reports to senior and institutional audience
• Good understanding of the different aspects of EIB operations, in particular the relevant policies and concept, such as additionality will also be considered an asset
• Familiarity with the EU institutional and regulatory framework relevant to the mandate, in particular central services, would be an asset
• Exposure to or good understanding of the interactions between the European Commission and the EIB Group would be an asset
• Exposure to or good understanding of the interactions between the EIB and the EIF would be an asset
• Strong project management skills, including written and verbal communication
• Good knowledge of the Bank’s standard computer tools will also be a considered an asset.
• Excellent knowledge of English and/or French (*), with a good command of the other.

Competencies

Find out more about EIB core competencies here

(*) Unless stated explicitly as a required qualification, a good command of French is not a pre-requisite for hire. As both English and French are however official working languages of the EIB, proficiency in both languages is a pre-requisite for your future career development. Any language clause in your contract must be fulfilled in order for you to be eligible for a promotion (either via the annual appraisal cycle or via an internal selection process). Proficiency is understood to mean the attainment of level 5 of the Inter Institutional language courses, corresponding to B1.2 of the Common European Framework of Reference for Languages (CEFRL). The Bank offers appropriate training support.

We are an equal opportunities employer, who believes that diversity is good for our people and our business. We encourage all suitably qualified and eligible candidates to apply regardless of their gender identity/expression, age, racial, ethnic and cultural background, religion and beliefs, sexual orientation/identity, disability or neurodiversity.

Applicants with specific needs are encouraged to request reasonable accommodations at any stage during the recruitment process. Please contact the EIB Recruitment team [email protected] who will ensure that your request is handled.

By applying for this position, you acknowledge the importance of maintaining the security and integrity of the Information of the EIB Group. In case of selection for the position you agree to comply with all measures (policies, controls, document classification and management) implemented by the EIB Group to prevent unauthorised disclosure of any information or any damage to the EIB Group reputation.

Deadline for applications: 19^th October 2023

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