Senior Operations Assistant

Job Vacancy | Thursday, October 17, 2024

Join Our Mission to Foster Prosperity in Asia

Are you looking to have a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Senior Operations Assistant is assigned to the Investment Funds and Special Initiatives Division (PSIS) within the Private Sector Operations Department. You will be based at our Headquarters in Manila, Philippines.

You will report to Director, PSIS and designated International Staff and senior National Staff.

Your Role

As a Senior Operations Assistant, you will provide support in the processing up to signing of private equity fund investments throughout Asia and the Pacific. This will include providing assistance in the preparation of project documentation packages required for project approval. You will also be responsible for the administration process related to the private equity fund investments, including managing disbursements and performing integrity diligence,

You will:

a. Project Support

• Support in preparing documentation packages from concept review to Board approval.
• Conduct inter-Departmental coordination in relation to the processing of deals.
• Closely coordinate with the Investment Committee Secretariat
• Upload the project documents to ADB platforms such as CreditLens, SharePoint, eOps, and MAS, as required in the different phases of approval.

b. Disbursements, Distributions, Onboarding, Closing

• Support PSOD’s middle office in the processing of disbursements and distributions, verification of compliance with disbursement conditions, follow up on submission of required documents and review of their completeness and/or validity
• Support PSOD’s middle office in ensuring accurate system entries to reflect transaction approvals, signings, terminations and cancellations; and in coordinating with other ADB units on the timely recording of the transactions

c. Technical Assistance

• Support the preparatory work and processing of TA documentation for PSIS TAs
• Assist in handling consulting recruitment and procurement requirements
• Monitor PSIS’ compliance with disclosure requirements under ADB’s Public Communication Policy

d. Knowledge Products

• Assist in handling PSIS knowledge products and events.
• Coordinate with PSOD Communications Team on PSIS events.
• Ensure that all PSIS knowledge products are aligned with the branding guidelines of PSOD and ADB.

e. Administrative and Planning Support

• Coordinate the preparation of inputs for the annual work program and/or budget and assists in finalizing PSIS’ submissions related to ADB’s annual planning and budget exercises and mid-year reviews of annual budgets, including proposed Business Travel and Representation expense.
• Support the deal team in planning project-related missions.

f. System Requirements and Coordination

• Contribute to the enhancement and implementation of systems and procedures, and administration of computer application systems to ensure that PSOD’s requirements are met.

Qualifications

You will need:

• Bachelor’s degree in business administration, Finance, or relevant fields
• At least 5 years of relevant professional experience.
• Experience in nonsovereign project and technical assistance processing and administration
• Advance computer skills with sound knowledge of Microsoft tools, like Word, Excel and PowerPoint used in multilateral organizations
• Ability to work collaboratively with teams as a constructive team member
• Ability to exercise judgment on matters of confidentiality and those requiring urgent attention
• Excellent command of written and spoken English

Please refer to the link for ADB Competency Framework for Administrative Staff Level 5.

Benefits

ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB’s standards and comparator markets, taking into account your qualifications and experience.

• Paid leave (including parental)
• Medical and health benefits
• Life and other insurance plans
• Staff development
• Retirement plan
• Housing and education allowance (if applicable)
• Expatriate benefits (for international staff)

Additional Information

ADB will be rolling-out a new job grading structure on 1 January 2025, which may result in a change of the position grade and title with no change in the terms of reference. By proceeding with your application, you acknowledge and accept the possibility of such changes resulting from the new job grading structure.

About Us

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under our Strategy 2030.

ADB only hires nationals of its 69 members.

To view ADB Organizational Chart, please click here.

ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.

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