PURPOSE

• Support the Senior Officer in managing/coordinating the project activities and implementation;
• Oversee all aspects of finance, administrative, human resources, and logistics management of the Uzbekistan Office and maintain quality control
• Support the project and the team in delivering overall operational tasks;
• Guide the team on the procedures, policies, and tools of all operational transactions for project and country office;
• Closely collaborate with the GGGI HQ to align with the cooperate rules and regulations
• Closely collaborate with the service providers/suppliers to ensure the timely delivery of any contracted services/goods
• Support monitoring and evaluating the regular status of the project and add quality value to the project report

ENGAGEMENT

• Work closely with the PM and other country office staff to support administrative aspects of program and project implementation;
• Engage with Country Office staff, HQ staff, and external service provider/suppliers;
• Engage with internal and external stakeholders to plan and organize meetings, develop agendas and take notes;
• Support tasks related to the financial, procurement and operational delivery of country office program and projects;
• Support the team in preparation of events, travel, reporting and record-keeping;

DELIVERY

• Develop and implements robust processes for developing, managing and tracking budget execution in line with yearly work programs and donor funded projects
• Support implementation and monitoring of procurement plans and requisition procedures, including issuing of contracts in line with multiyear/yearly work and budget plan, payment in a timely manner
• Support the hiring and onboarding procedures based on the GGGI policies and regulations
• Supports and rolls out best practices for document management, ensuring a culture of sharing, collaboration and capturing lessons learned
• Support monthly/quarterly/biannual/annual narrative/financial reporting to donors and program stakeholders
• Consolidate financial documentation for projects and ensure accuracy of project financial reporting to the HQ and donors
• Support the organization of country program and/or project-related workshops, seminars or any other form of events.
• Perform administrative support including development of presentations, documents, note taking, agenda development, calendar updates, scheduling of meetings, event organization, travel arrangements;
• International travel support including visa procedures, relocation arrangement for expatriate staff;
• Lead maintenance of the inventory of programme assets/equipment;
• Support initiatives to enhance staff well-being and engagement;
• Any other functions to be assigned by the supervisor;

REQUIREMENT

QUALIFICATIONS

• Bachelor’s degree in business administration, finance, accounting, economics, or other related field of study;
• Up to 2 years of professional work experience relevant to the position;
• Experience in organizing & facilitating events, workshops, consultation activities;
• Experience in engaging with multiple stakeholders, including financial institutions, government institutions, private-sector companies, NGOs, civil society, others, is a plus;
• Fluency in Russian, Uzbek and English languages, both written and verbal.
• Certifications in accountancy, project management, human resources management, procurement, database management, information technology systems, knowledge management/communications is a plus

FUNCTIONAL

• Knowledge and experience in computers and software package (MS) & multi-media tools (video/audio/graphic design/power point, or lecture);
• Experience in financial reporting of the projects;
• Proven knowledge and experience of procurement processes;
• Strong organizational and communication skills;

CORPORATE

• Understand and actively support GGGI’s mission, vision, and values;
• Promote an organizational culture of trust, transparency, respect, and partnership;
• Process and share information easily and is excellent at problem solving;
• Manage emotions and stress positively, builds rapport and resolves conflict easily;
• Demonstrate high level of integrity in handling privileged information and in stewardship of public resources;
• Value the importance of promoting environmental sustainability within the workplace and green growth within society as a whole.