Main responsibilities

Acting as the focal point for processing requests made by research staff, in compliance with institutional policies and procedures, to contribute to the efficient delivery of projects running in the Kampala, Uganda office. The main responsibilities of the Senior Program Assistant will be;

• Perform the project administrative tasks, including logistic support to the project staff, travel arrangements and provide logistics and administration arrangements for meetings, conferences, seminars, and workshops.
• Provide administrative and financial backstopping and guidance for the staff with respect to payments, travel claims, and other requirements.
• Support and guide research staff in the process and required documentation for the hiring of interns, visiting research fellows, national and international research staff and consultants.
• Support research staff in the hub in raising the request for the acquisition of goods and services and following up with the responsible person for implementation liaising with accounting staff about payments.
•  Assist the programs in the preparation of budget estimates and expenditure forecasts by analyzing and monitoring the situation of resources as compared to planned activities.
• Prepare recurring reports as scheduled and special reports for the lever director, PMO and project leaders, maintaining and updating spreadsheets and databases for internal control purposes.
• Maintain an overview of the financial situation of the projects, to ensure that timely administrative support is provided in general and particular areas.
•  Work with research staff, PMOs, and administrative staff to identify improvements between research and admin teams for greater efficiency.
• Perform other relevant admin duties as assigned by the Supervisor.

Requirements

• Bachelor’s degree in project or business management and administration, Logistics, Accounting, or related discipline.
• A minimum of 2 years of relevant experience.
• Experience working in interdisciplinary programs related to agriculture, environment and development studies is preferred.

Terms of employment

This is a nationally recruited position based in Kampala, Uganda. The initial contract will be for one (1) year, subject to a probation period of three (3) months and is renewable depending on performance and availability of resources. This position is at BG05 level, in a scale of 14 levels, with level 14 being the highest.

The Alliance Bioversity-CIAT offers a multicultural, collegial research environment with a competitive salary and excellent benefits. We are an equal opportunity employer, and strive for gender, diversity and inclusion in our staff, without regard to race, colour, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, or any other characteristic.

Applications

Applicants are invited to visit  https://www.bioversityinternational.org/jobs/ to get full details of the position and to submit their applications. Applications MUST include reference number Ref: 103366- Senior Program Assistant – Uganda as the position applied for. Application and CV should be saved as one document using the candidate’s last name, first name for ease of sorting.

Note: The Alliance does not charge a fee at any stage of the recruitment process (application, interview meeting, processing or training). The Alliance also does not concern itself with information on applicants’ bank accounts.

Applications closing date: 27^th November 2023

Please note that email applications will not be considered.

Only short-listed candidates will be contacted.

We invite you to learn more about us at:

 
http://alliancebioversityciat.org