Senior Regional Budget and Finance Associate- Regional Projects
JOB DETAIL
A) Finance functions:
1. Assist in monitoring the financial management activities of the Regional Office including the monitoring of financial expenditure, accountability and projectization of staff; and assist in the financial analysis of projects implemented and managed by the Regional Office as required.
2. Assist Country Offices in the region on IOM administrative issues and regulations with the view to increasing their effectiveness and compliance; prepare for verifications, monitoring visits, audits and draft responses to auditors and donors.
3. Conduct monthly transaction reviews and analysis for regional programmes and liaise with implementing Country Offices on corrective actions and donor compliance to verify that financial data is clean and accurate each month.
4. Assist in monitoring budget control processes and the financial status of regional programmes’ activities and inform and update the RMO and the Programme Coordinators accordingly.
5. Assist in regular analysis and review of financial reports, identify bottlenecks and recommend action to resolve problems or correct errors, and highlight any unusual trends.
6. Support development of effective project financial monitoring mechanisms and tools to facilitate analysis and oversight to inform management decision making.
7. Contribute to the preparation of budgets, forecasts, interim and final financial reports to donors and support the preparation of supporting documents in coordination with Country Offices.
8. Provide support to the RMO and Programme Coordinators throughout the programmes’ cycle to facilitate compliance with IOM’s policies and procedures, IOM financial and procurement regulations, accounting procedures, and donor regulations.
9. Assist to closely coordinate with the relevant administrative, human resources, finance, and procurement logistics assistants of each Country Office implementing regional programmes to facilitate adequate oversight, compliance and harmonized reporting.
10. Enhance knowledge management and sharing of documents, reports, and guidelines that have bearing on matters related to regional programmes; adhering with IOM and Donor policies and procedures.
11. Attend coordination and governance meetings, provide updates and guidance on financial and administrative matters relating to the regional programmes.
12. Support in the preparation and upload monthly Regional Office staff projectization in Cost Planning and Allocation (COPA) application, prepare forecasts, staff and office projectization reports for approval and verify payroll results to ensure accurate charging of staff costs.
13. Verify invoices and ascertain that the equipment, supplies or services they refer to were duly received or provided before reviewing payments in the Online Invoice Payable Application.
14. Review Travel Expense Claims (TEC) for Regional Office and Regional Programmes staff, coordinate with respective staff members to verify accuracy and monitor the completion of the claims and supporting documentation.
B) Administration functions:
1. Assist in regional meetings for RRMU arrangements and minutes and any further coordination.
2. Maintain and update administrative and finance trackers.
3. Provide general support to the team in the absence of other colleagues in the Unit.
4. Perform such other duties as may be assigned.
• Bachelor’s degree in Finance, Accounting or Business Administration from an accredited institution with four (4) years of relevant professional experience. Or
• High School Diploma with at least six (6) years of relevant professional experience.
• Experience in applying knowledge of relevant financial discipline.
• Experience in supporting internal control procedures to prevent fraud and mismanagement.
• Experience in ensuring application of institutional financial policies and guidelines.
• Experience in advocating incorporation of financial considerations into processes and procedures.
• Experience in the usage of office software packages (MS Word, Excel, etc.) experience in computerized accounting systems including SAP application.
• Experience in financial management of regional programmes in the United Nations
- Knowledge of financial rules and regulations.
- For this position, fluency in English and Arabic is required (oral and written).
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
- This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
- Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
- IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
- IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
