Senior Warehouse Assistant
JOB DETAIL
1. Monitor that all warehousing transactions are done in line to IOM internal guidelines and in close coordination with Warehouse Officer.
2. Coordinate with Warehouse Officer for receiving, storing, packing, kitting, labelling and dispatch of goods from/to the warehouse.
3. Coordinate with Warehouse Assistants to make sure all movement of goods are timely recorded.
4. Coordinate with labour and follow-up that daily timesheets are updated.
5. In coordination with the Warehouse Officer, plan and organize efficient and safe storing of goods at the warehouse, according to available space and requirements.
6. Monitor that all goods are properly stored and timely registered into the warehouse inventory data base.
7. Keep track of all financial aspects related to warehouse and is accountable for all stored goods.
8. Maintain records of all transactions; keep an efficient filing system for stock records of all documents.
9. Prepare daily and weekly progress report for warehousing activities.
10. Coordinate and verify that Stock Receiving Reports are raised immediately & that stock cards / bin cards are updated immediately.
11. Verify that all warehouse dispatches are supported by a fully approved Stock Withdrawal Forms, IOM Waybills and copies are kept on file.
12. Monitor that all returned items are checked, received and recorded in a timely manner.
13. Oversee and assist in the Mid-Year and Annual Physical Stock Counts
14. At the request of the Line Manager or Head of Office, participate in staff development and training processes.
15. Act with integrity and professionalism and in accordance with IOM’s Code of Conduct, at all times.
16. Perform such other related duties as may be assigned.
EDUCATION
• University or Bachelor’s degree in Business Administration, Logistics, Management four years of relevant professional experience, or
• High School diploma with six years of relevant professional experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database.
EXPERIENCE
• Preferably have experience in logistics at IOM and/or another UN Agency and in particular warehousing and stock inventory management.
SKILLS
• Effectively applies specialized knowledge of logistics, asset and stock inventory management.
• Effectively works with vendors and service providers in compliance with IOM procedures to secure cost-effective quality solutions for IOM.
• Proficient in SAP, Oracle, and computer applications.
• Extensive knowledge of IOM/UN internal procurement and financial rules, as well as IOM’s system and processes as they apply to procurement and logistics; and,
• Excellent level of computer literacy and good knowledge of SAP and/or Oracle is an advantage.
Languages
IOM’s official languages are English, French, and Spanish.
REQUIRED
For this position, fluency in English is required (oral and written).
DESIRABLE
Working knowledge of Arabic.
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
- Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
- Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
- Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
- Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
- Humility: Leads with humility and shows openness to acknowledging own shortcomings.
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
- This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
- Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
- IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
- IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
